May 22, 2015
Project Bid Specifications
HVAC Rooftop Replacements
Meramec, Glenridge Captain
Elementary Schools
305 N Gay Ave., Clayton, Mo. 63105 Office: 314-854-6950 Fax: 314-854-6990
INVITATION TO BID
The School District of Clayton is seeking proposals to provide material and labor to replace one HVAC unit each at the Captain Elementary, Glenridge Elementary, and Meramec Elementary Schools.
Bids will be received by the Facility Services office at 305 N. Gay Avenue, Clayton, Missouri 63105 until 1:00 p.m., Tuesday, June 16, 2015
Bid documents will be available through the Facility Services Offices at 314-854-6950, 305 Gay Ave., Clayton, MO 63105.
The School District of Clayton reserves the right to accept or reject any and all bids, and waive any informalities or irregularities therein.
Bids will be rejected if contractor does not visit the sites. Site visit must be scheduled with the Facility Services office.
Purpose of this project:
Replacement of HVAC Rooftop Units
Bid Submittal:
Submit 1 copy of bid on unaltered copy of the form provided in this specification, dated and signed by a properly identified officer of the company. You may attach additional sheets for clarification as needed.
Submittal must include a complete explanation of the product being proposed.
List of at least 3 references of past projects within the past 5 years.
Insert Bids and Bid Bond in sealed, opaque envelope marked and addressed as follows:
Bid Bond may be waived if payment is made after work is completed as specified.
BID FOR: Clayton School District HVAC Project
ADDRESS TO: School District of Clayton
Facility Services Department
305 N. Gay Avenue
Clayton, MO 63105
Show bidding firm’s name and address in upper left-hand corner of envelope.
Bidding Documents:
Bidding Documents consist of the following:
Invitation to Bid
Instruction to Bidders
General Information
Specifications
Missouri Division of Labor Standards
Federal Work Authorization Program (“E-Verify”) Addendum
Payments & Completion
Insurance & Bonds
Bid Form
Addendum (s) if any, Drawings and/or Pictorial Representations
Examination:
All bidders must examine all Bidding Documents and personally inspect the Project site. Submission of a bid shall constitute evidence that such examination and inspection has been made and that the bidder has satisfied himself as to the nature and scope of the work and to all difficulties that attend its’ execution. Later claims for labor, equipment, and/or material required, or for difficulties encountered, even though not specifically indicated on the documents but which could have been foreseen has such examination and inspection been made, will not be allowed. No bids will be accepted from a bidder who failed to inspect the site.
General Conditions
Statutory Requirements:
Bidder’s attention is directed to the fact that all applicable Federal and State Laws, Municipal Ordinances, Codes and the Rules and Regulations of all authorities having jurisdiction over construction of the Project, shall apply to the Contract throughout, and they will be deemed to be included in the contract the same as though written therein in full.
Interpretations:
No interpretation of meaning of Bid Documents will be made except by Addendums issued by the Owner. Should a bidder find discrepancies or ambiguities in, or omissions from the Bidding Documents, or should be in doubt as to their meaning, he shall immediately notify the Owner in writing. Addendum will be issued no later than three (3) calendar days prior to Bid Opening.
Bids:
Proposals submitted shall remain in force not less than 60 days from date of bid opening. Bids will be compiled, recorded and evaluated and awarded as soon as practical.
Performance and Labor and Material Payment Bond:
The Owner may require the successful Contractors to furnish and pay for a Performance and Labor and Material Payment Bonds; said Bonds shall be executed by a Surety Company acceptable to the Owner. The Performance and labor and material Payment Bonds shall cover the faithful performance of the Contract and the Payment of all obligations arising there under. Failure of the successful bidder to qualify for a Performance and Labor and Material Payment Bond will invalidate his proposal and forfeit his Bid Security to the Owner. Bonds shall be furnished proper to signing of the Contract. Performance and Payment Bonds shall not be required for supply only Divisions.
Withdrawal:
A proposal cannot be withdrawn after it is filed, unless the Bidder makes his request in writing to the Owner prior to the time set of opening of bids, or unless the Owner fails to accept Bidder’s proposal within thirty (30) days after the date of opening the Bids.
Method of Award:
In awarding a Contract, the Owner may take into consideration skill, facilities, capacity, experience, ability, responsibility, previous work, bidder’s financial standing, amount of work being carried by Bidder, quality and efficiency of construction equipment proposed to be furnished, period of time which proposed equipment is furnished and delivered, and necessity of prompt and efficient completion of work herein described. Inability of any Bidder to meet the requirements mentioned above may be cause for rejection of his bid.
Form of Contract:
The Contract shall be substantially the American Institute of Architect’s Standard Form of Agreement between Owner and Contractor for the construction of buildings. A more simple form such as a purchase order and signed quotation may be substituted if agreed upon by Owner and Contractor.
Substantial Completion:
The Contractor to whom the work may be awarded shall start the work as directed by the Owner. Work must be completed by Friday, August 7, 2015. If a contractor is unable to meet this schedule, their bid will not be accepted. If a contractor starts the job and is unable to meet the schedule, liquidated damages of $500 per day will be assessed.
Sales Tax and Other Taxes:
Tax Exempt. The Owner is exempt from payment of State of Missouri and City sales tax on all materials. Do not include sales tax in your bid.
Lien Waivers:
Contractors will be required to submit lien waivers in accordance with standard construction practices.
Bidding Ethics:
All Contractors and Subcontractors bidding the work shall abide by the “Construction Bidding Practices Code for Greater St. Louis” latest edition.
1. Close out Documents. All maintenance manuals, warranties, etc. shall be furnished by the contractor.
2. Alternates. Will be reviewed by the Assistant Director of Facility Services
3. License. Submit proof of licensure as required by the State of Missouri for construction of this project.
4. Building Permit. Secure all necessary permits.
5. Clean up.
a. Contractor shall provide the labor, supplies and equipment as necessary for final cleaning of surfaces and installed items.
b. The Contractor shall keep the area clean throughout the project and clear of debris.
6. Work Hours
Work hours are 7am to 6pm Monday thru Friday. Any variances to these times must be approved by the City of Clayton’s Public Works Department. Work must be coordinated with the Facilities Services Department.
Weekend work can only be approved the City of Clayton’s Publics Works Department. A work permit must be submitted and approved by Wednesday prior to the Saturday in question
7. Safety/Protection.
a. Coordinate with the Facility Services Department. Extreme caution must be taken for the safety of all personnel, School District Staff, Students and the Public.
8. Project Schedule:
Work should commence by July 1, 2015 and finish by August 7, 2015
9. Contract Requirements:
Include all items as specified in the general conditions as part of this bid. Your attention is called to the prevailing wage requirements, and insurance requirements. The contractor and his subcontractors will be obligated not to discriminate in employment practices.
10. Proposal Response/Submission Requirements
Minimum submission requirements.
· Signed bid
· 5% Bid Bond or Bid Surety (to be determined by the owner if necessary).
· In business minimum of 10 years providing this type of work
Warranty information including:
· Length of warranty
· Complete coverage of warranty
· Exclusions not covered by the warranty
· Company responsible for warranty work
· Response time for warranty work
Ability to meet deadlines provided in this bid.
Training proposed for systems/equipment to be installed.
Experience/stability of company providing materials.
Experience/stability of company installing systems.
Information on previous installations similar to the one proposed including:
· Locations of similar installations
· References from similar installations
A list of all professional contractors (subcontractors) involved with this project. The School District of Clayton reserves the right to accept or reject any and all proposed contactors (subcontractors).
11. Evaluation
Bids shall be evaluated for all qualified bidders that submit all the above requirements. Such evaluation may require interviews with the bidders. The selection of the lowest and best bid shall include a review of the following items:
· Ability to meet timeline
· Cost
· Experience, references
· Product being proposed
· Warranty to be provided
Missouri Division of Labor Standards
Bidder must comply with all Missouri State prevailing wage laws including Annual Wage Order, St. Louis County.
Bidder is responsible for obtaining the information contained in the Annual Wage Order.
Any Bid submitted without estimates containing the Missouri State Prevailing Wage Laws will be disqualified.
Bidders will be required to submit certified payroll documents.
FEDERAL WORK AUTHORIZATION PROGRAM (“E-VERIFY”) ADDENDUM
Pursuant to Missouri Revised Statute 285.530, all business entities awarded any contract in excess of five thousand dollars ($5,000) with a Missouri public school district must, as a condition to the award of any such contract, be enrolled and participate in a federal work authorization program with respect to the employees working in connection with the contracted services being provided, or to be provided, to the District (to the extent allowed by E-Verify). In addition, the business entity must affirm the same through sworn affidavit and provision of documentation. In addition, the business entity must sign an affidavit that it does not knowingly employ any person who is an unauthorized alien in connection with the services being provided, or to be provided, to the District.
Accordingly, your company:
a) agrees to have an authorized person execute the attached “Federal Work Authorization Program Affidavit” attached hereto as Exhibit A and deliver the same to the District prior to or contemporaneously with the execution of its contract with the District;
b) affirms it is enrolled in the “E-Verify” (formerly known as “Basic Pilot”) work authorization program of the United States, and are participating in E-Verify with respect to your employees working in connection with the services being provided (to the extent allowed by E-Verify), or to be provided, by your company to the District;
c) affirms that it is not knowingly employing any person who is an unauthorized alien in connection with the services being provided, or to be provided, by your company to the District;
d) affirms you will notify the District if you cease participation in E-Verify, or if there is any action, claim or complaint made against you alleging any violation of Missouri Revised Statute 285.530, or any regulations issued thereto;
e) agrees to provide documentation of your participation in E-Verify to the District prior to or contemporaneously with the execution of its contract with the District (or at any time thereafter upon request by the District), by providing to the District an E-Verify screen print-out (or equivalent documentation) confirming your participation in E-Verify;
f) agrees to comply with any state or federal regulations or rules that may be issued subsequent to this addendum that relate to Missouri Revised Statute 285.530; and
g) agrees that any failure by your company to abide by the requirements a) through f) above will be considered a material breach of your contract with the District.
By:______(signature)
Printed Name and Title: ______
For and on behalf of: ______(company name)
16
EXHIBIT A
FEDERAL WORK AUTHORIZATION PROGRAM AFFIDAVIT
I, ______, being of legal age and having been duly sworn upon my oath, state the following facts are true:
1. I am more than twenty-one years of age; and have first-hand knowledge of the matters set forth herein.
2. I am employed by ______(hereinafter “Company”) and have authority to issue this affidavit on its behalf.
3. Company is enrolled in and participating in the United States E-Verify (formerly known as “Basic Pilot”) federal work authorization program with respect to Company’s employees working in connection with the services Company is providing to, or will provide to, the District, to the extent allowed by E-Verify.
4. Company does not knowingly employ any person who is an unauthorized alien in connection with the services Company is providing to, or will provide to, the District.
FURTHER AFFIANT SAYETH NOT.
By:______(individual signature)
For ______(company name)
Title:______
Subscribed and sworn to before me on this _____ day of ______, 200___.
______
NOTARY PUBLIC
My commission expires:
______
Payments & Completion
Applications for Payment – The form of Application of Payment shall be agreed upon by Owner and Contractor.
Application for Payment submitted to the Owner by the second Monday of any month shall, upon review and approval by the will, be paid by the third Friday of the same month.
Substantial Completion
- The only work that will be permitted after construction is declared substantially complete is normal punch list work, provided such work can be performed without undue interference to the Owner’s normal use of the building.
- The payment shall be sufficient to increase the total payments to ninety-five (95) percent of the Contract Sun, less such amount as the Owner shall determine for incomplete work and unsettled claims.
- All Project Closeout Documents have been received by the Owner.
Insurance and Bonds
Contactor’s Liability Insurance
Prior to the commencement of any work and prior to the performance of any service, the Contractor shall satisfy the provision of these specs by procuring and paying for the following insurance coverage’s, and shall maintain them in force until his work is completed and accepted for final payment. The insurance carrier and their policies shall be subject to the approval of the Owner. All Contractors Liability Insurance shall be written in an occurrence basis, not a claims-made basis.