Notes of the Meeting of the Long Sutton Parish Council

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LONG SUTTON PARISH COUNCIL

Notes of the meeting of the Long Sutton Parish Council

Held after the Annual Parish Council on Thursday 24 May 2012

At The Baptist Church West Street, Long Sutton

Present:With Councillor Clarey in the Chair there were present

Councillors Mrs R Barber, J Tyrrell, D Cawthorn, D Churchill, J Browse, R Hyde.

C Cllr Brewis, D Cllr Booth

Also were present 0 members of the Public and 01 member of the Press.

Prior to the meeting a 15 Minute Open Forum was held to allow members of the public to speak.

AGENDA

Apologies for Absence and reasons given
To receive declarations of interest in accordance with the 2000 Local Government Act
Police Matters – To receive reports and to advise Lincs Police of any policing matters
Notes of the Parish Council Meetings held on 26 April 2012 to be approved as minutes.
To receive the notes of the Planning Committee and Parks and Cemeteries Committee.
Clerks Report on matters outstanding
Chairman’s Remark’s.
To receive reports from the Chairman of Committees
Financial Matters –
Report of Expenditure since Last Meeting
To resolve the payment of invoices listed on the Expenditure to be Approved Report.
To resolve to carry out works in the cemetery to clear graves, debris and repairs required.
Correspondence
To note general correspondence.
Planning Matters
To report planning application approvals/refusals.
Highway Matters.
To report receipt of any highways correspondence.
To report any highways matters to the council.
To consider a proposal to construct a bus stop on London Road, Long Sutton.
To receive reports from councillors with regard to outstanding allocated tasks.
To receive reports from Outside Bodies representatives.
Members Comments

To receive any comments from members of the council and requests for matters to be placed on the next agenda. No resolutions may be passed under this item.

To resolve to go into closed session in accordance with the Public Bodies (admissions to meetings) Act 1960 to discuss the following matters.

Should this resolution be passed the public and press will be required to leave the meeting at this stage

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APOLOGIES FOR ABSENCE

Apologies were received from Cllrs Dye, Mrs Ashton and D Tennant.

TO RECEIVE DECLARATIONS OF INTEREST

No matters were declared.

POLICE MATTERS

The Clerk advised that PCSO Bennett would be on sick leave for a while

NOTES OF THE PARISH COUNCIL MEETING HELD ON 26 April 2012

Action: It was resolved to approve the notes as minutes of the meetings.

NOTES OF THE PLANNING AND PARKS AND CEMETERIES COMMITTEE MEETINGS.

There were no notes received from the committees

CLERKS REPORT

The Clerk advised the council of the following:

The printer was in need of servicing and she apologised for the poor quality of some of the documents.
A projector had been purchased for use with displaying the planning applications.
She would be attending the SLCC Annual Conference at Northampton and she had been asked to make a presentation on behalf of the Lincolnshire Branch.
The Internal Audit would be concluded on Wednesday 13 June 2012.
A resident had written to Lincs C C, with regard to a nuisance tree. She had advised the resident previously that the tree would only be felled or tree works carried out if there was a reason to do so but not on healthy trees.
She had received requests from residents asking if there would be any celebrations when the Olympic Torch came through Long Sutton.
She had received several complaints with regard to the state of the park following the St George’s Day event.

CHAIRMAN’S REPORT.

Cllr Clarey advised that

That residents in his opinion should take their own dog fouling home and keep the dogs on leads.

The Clerk advised that the Clean Neighbourhoods Act should cover the requirements to implement the issue of tickets and fines and PCSOs had the powers under the Act to carry out the task. She advised that she had forwarded a copy of the Act to PC Griggs.

TO RECEIVE REPORTS FROM CHAIRMAN OF COMMITTEES

Parks and Cemeteries – Cllr Tyrrell advised that the damage to the Cinder Ash Park had been addressed and the grass had been levelled but there was a problem with the cesspit overflowing that belonged to Cinder Ash Park.

Planning – The council resolved that a meeting of the committee would be held on Tuesday 12 June 2012 commencing after the Extraordinary Meeting in the Baptist Church, West Street.

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New Cemetery – Cllr Tyrrell reported that a meeting of the cemetery committee due to the attitude of Cllr Browse and his requests for information that had already been provided at the Annual Parish Meeting plus other information the meeting could not continue and no decisions were made.

The Clerk stated that the full council had approved the Seagate Site and authorised the committee to go ahead and as this was a resolution it could not be changed by a committee.

Finance – Cllr Hyde advised that he had nothing to report.

Allotments – .No matters to report

FINANCIAL MATTERS

REPORT OF EXPENDITURE SINCE LAST MEETING

The council resolved that the payments of £1268.93 be approved.

EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £1069.72 be approved for payment.

c. TO RESOLVE TO CARRY OUT MAINTAINANCE IN THE PARKS, CLOSED

CHURCHYARD AND CEMETERY.

Action: The council resolved to carry out the works required and the Chairman and

Chairman of the Parks to authorise the works if the quote was reasonable following

a meeting with CWC on site to discuss the works required in full.

10. CORRESPONDENCE

To note general correspondence.

Montessori Nursery – Proposed drainage works.

Action: The council resolved to advise that they should consult the Football Club directly and that the parish council would not be willing to contribute to the proposed works.

Letter from resident – Overhanging trees. Agreed to ask Arb-Core to trim back when they carry out future works.

LALC – Quarterly Circular.

11. PLANNING MATTERS.

The Clerk reported the following planning applications that had been

GRANTED/REFUSED

There were no applications to report.

b. To consider any planning applications for consultations.

There were no planning applications to consider.

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12. HIGHWAYS MATTERS.

To receive highways correspondence.

Lincs C C – Proposed Road Closures for the Olympic Torch parade 04 July 2012.

To report highways matters

London Road – Blocked gully adjacent Adderley House.

Station Road – request for 30 MPH limit to A17 junction.

Co-Op Car Park – blocked drain.

Roman Bank, Sutton Crosses – Pot holes.

13. PROPOSED CONSTRUCTION OF A BUS STOP, LONDON ROAD LS.

Action: The council resolved to request a more detailed map of the exact location.

14. PLANNING MATTER – LIME WALK, LONG SUTTON.

Cllr Tyrrell advised that a resident had problems with light etc in his home

due to the construction of a building on the new site and the resident had also

been promised alterations to his fence which had not been honoured.

Action: The council resolved to request a site visit with a member of building

control to discuss the matter in detail.

15. REPORTS FROM COUNCILLORS WITH REGARD TO ALLOCATED TASKS

Cllr Tyrell advised that the damage to the Cinder Ash Park had been addressed.

16. TO RECEIVE REPORTS FROM OUTSIDE BODIES REPRESENTATIVES.

No matters to report.

17. MEMBERS COMMENTS

Cllr Mrs Dickinson stated that the Outline Planning Permission should be sought for the

new cemetery without any further delays.

The Chairman advised that the possibility of extending the present cemetery could be

considered as an interim measure.

18. TO RESOLVE TO GO INTO CLOSED SESSION.

Action: The council resolved that there was no requirement to go into closed

session.

The meeting closed at 8.24 p.m.

The meeting continued in the absence of the press and public at 8.26 p.m. (not for publication). By virtue of Section 100 (A) Para 4 of the Local Government Act 1972. The item being of a confidential nature.

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CONFIDENTIAL MINUTES

19. BULL HOTEL.

The Clerk stated that it was proving difficult to contact Korvin or get a reply from the solicitor. She suggested that the council pursue the matter through the council insurers.

Action: The council resolved to pursue the matter through the council insurers.

FOI REQUEST.

The Clerk began to read an e-mail from the FOI but was interrupted by Cllr Browse who denied taking any further action since February 2012 and that he knew nothing of the matter.

The Clerk replied that the e-mail had been sent by the FOI advising that they had received a request to review the council’s review of his case.

Despite advice that he should declare an interest in accordance with the Code of Conduct 2007 and the council’s new Standing Orders he continued to interrupt before he left the meeting.

Action: The council resolved to hold an Extra Ordinary Meeting to discuss the matter in order to reply to the FOI within the required 30 days.

The meeting closed at 9.05 p.m.