Minutes of Regular Meeting May 19, 2017

The Grady County Board of Commissioners met in Regular Session on Friday, May 19, 2017 with Chairman Elwyn Childs, Vice-Chairman Ray Prince, Commissioners LaFaye Copeland, TD David and Keith Moye in attendance. Also present were County Administrator Carlos Tobar and County Clerk Carrie Croy. County Attorney Kevin Cauley was absent. This meeting was originally scheduled for May 16, 2017.

Chairman Childs called the meeting to order at 4:00 p.m. and asked Mr. David to give the invocation, followed by the pledge of allegiance.

Mr. David asked that a presentation on Solid Waste ideas be added to the Agenda. Mr. Moye made a motion to adopt the Agenda, with the addition, with Mr. Prince making the second. The Board approved unanimously.

Chairman Childs called for Public Comments. Commissioner Copeland thanked everyone for their support during a personal crisis on Tuesday of this week and stated her appreciation for the Board moving the meeting.

Mr. Tobar advised that the $100K grant from DNR has been signed.

The following correspondence was reviewed: * Calendar of Events – Chairman Childs advised he would be out of town the month of June.

Mrs. Copeland made a motion to approve the following Consent items with Mr. Prince making the second. The Board unanimously approved the following items: * Minutes from the May 2, 2017 Regular Meeting and the May 2, 2017 Closed Session.

Mr. Tobar advised on the following: *Tire Abatement Day will be held May 20th. Mr. Tobar clarified that the City of Whigham could participate according to the Service Delivery Strategy. * Completed LMIG Closeout for Old 179 City of Whigham. * As of 5/15/17 2.5 Miles of Old 170 shoulders were widened. * USDA Renovation Update: They should be completed in nineteen days. * Restriping Update: 14 Roads to go; Ridge and Meridian completed. * 20th Street Update: Still closed for paving. Temporarily at the Livestock Pavilion. * The first House Rural Development Council Meeting will be held on May 22 and 23 in Tifton at the Georgia Museum of Agriculture.

Mr. Prince made a motion to table the ratification of verbal approval to repair the dirt pan to receive the final cost. Mr. Moye made the second with the Board unanimously approving tabling the item.

Mr. Prince made a motion to approve the HELP Agency Lease Agreement. Mr. David made the second with the Board unanimously approving.

Bids were opened for the purchase of pipe for Old 179. Two bids were received; Bates Precast Concrete in the amount of $20,791.36 and Forterra in the amount of $17,131.20. Mr. Prince made a motion to accept the low bid of $17,131.20 from Forterra for the purchase of pipe.

Mr. Moye made a motion to approve the Cox Pools Architectural Agreement in the amount of $78,750.00 contingent upon USA swimming length/width lane requirements being changed in the agreement and the addition of steps added to the agreement. Mr. David made the second with the Board unanimously approving.

Mr. Tobar advised the Lake Authority was requesting a Facilitator for their upcoming Vision Meeting. Mr. Randy Wind, from the Lake Authority, explained the request. The Facilitator will cost $1500.00 for a two hour meeting. Mrs. Copeland made a motion to expend $1500.00 for a Facilitator with Mr. Moye making the second. The Board unanimously approved.

Mr. Richard Jordan, from the audience, expressed concerns with the construction of the pool and asked the Board if they had thought about all of the costs and insurance to maintain a public pool. Mr. Jordan asked for the Board to consider placing the item back on a future SPLOST.

Mr. David and Mr. Moye presented their findings from looking at the Solid Waste operation. Stated was there are currently 42 locations with approximately 254 dumpsters. It was suggested combine all sites into 7 manned locations. Mr. David stated it would cost approximately $100K per location and he would like to see 2 locations before the end of the year. It was discussed starting with the basic necessities to get the sites going and see if this process will work. The monitoring would be by employees at the sites.

Mr. Tobar informed the Board of the new Address Ordinance forthcoming. He is currently looking at Mitchell County’s for practices. There are currently 42 private drives that will have to be assigned house numbers and named. Attorney Cauley is providing guidance on this process.

Mr. David made a motion to adjourn the Regular Meeting with Mr. Prince making the second. The Board unanimously approved adjourning the meeting.