The Hudson Farmers’ Market
New Vendor Application ● 2016 Season /

Application Steps

  1. Fill out and sign the application. Deadline for submission is February1st, 2016.
  2. Attach copies of all required permits and licenses as necessary for your business. Examples:
  3. sales tax certificate
  4. Nursery Grower and Nursery Dealer Registration Certificate (required for any vendor growing and selling plants intended for outdoor use)
  5. Home Processing Exemption Inspection Report (for vendors of home-processed foods, a copy of this report or a copy of your 20-C Food Processing License)
  6. Organic Labeling (all growers/producers claiming organic status or advertising produce or other products as organic must be certified by their state chapter of NOFA, OCIA, Demeter Society, or other certified program)
  7. Attach a crop plan indicating the products by month that you wish to bring to the market (see sample attached)
  8. Complete and sign the Hold Harmless and Indemnification Agreement
  9. Mail application
  10. By USPS to: Hudson Farmers’ Market, Vendor Application, c/o Chris Cashen, The Farm at Miller’s Crossing,81 Roxbury Road Hudson, NY 12534.

You will be notified if Approved or Denied byMarch 15th, 2016. If you are approved, you will also need to submit the following items prior to your first day at the Market:

  1. A copy of Certificate of Product Liability Insurance with a minimum coverage amount of $1,000,000 listing “Hudson Farmers’ Market” and “City of Hudson, NY” as certificate holders.
  2. A check made out to “Hudson Farmers’ Market” for the amount of your approved booth size plus an additional $15 facilities fee.

For questions, please contact: Chris Cashen,(518) 851-2331, .

Desired Booth Size10’ at $150, plus $15.00 facilities fee 20’ at $300, plus $15.00 facilities fee

Farm / Business Name ______

Name of Vendor ______

Address ______

City ______State ______Zip ______

Phone ______[ ] Mobile [ ] Home [ ] BusinessSales Tax ID Number ______

Email Address ______

Briefly describe your operation (size, years in business, animals, greenhouses, organic, IPM, employees, where you source ingredients, etc.).

______

______

______

What are your current sales outlets (farm stand, wholesale, retail, co-op, restaurants, pick your own)? Please list all farmers’ markets in which you participate.

______

What products do you propose to sell that you grow, produce, or create that are not already indicated on your crop plan?

______

______

Under rare exceptions are vendors allowed to bring to the market items that are not locally grown, baked, or made by themselves. Please list the products you propose to sell that are not grown, produced, or created by you. These items must be approved by the VendorCollective before you can bring them to the market.

______

______

Please indicate when you plan to start coming to the Market and when you will finish.

_____I plan to attend the Market for the full season

_____I will start attending the market on ______.

_____I will finish for the season on or about ______.

_____I wish to accept EBT / Food Stamps at the Market for qualified products. I will follow the EBT regulations as explained to me by the EBT Runner.

I certify that the above information is true. I have read and understood the Hudson Farmers’ Market Rules and Regulations. If accepted as a vendor, I agree to abide by the Hudson Rules and Regulations.

Vendor Signature ______Date ______

The Hudson Farmers’ Market
Hold Harmless and Indemnification Agreement ● 2016 Season /

Name of Vendor ______

Farm / Business Name ______

Address ______

City ______State ______Zip ______

Phone ______[ ] Mobile [ ] Home [ ] Business

The undersigned agrees that he/she will comply with the Rules and Regulations of the Hudson Farmers’ Market for the 2016market season. Non-compliance with market rules will result in cancellation of market agreement with vendor and removal of undersigned from the market venue with no refund of market fees.

The undersigned further certifies that he/she is the responsible person and he/she is authorized to (1) Execute on behalf of the above company and (2) Accept legal process on behalf of the above business.

The undersigned also agrees to indemnify and hold harmless the Hudson Farmers’ Market, City of Hudson, Hudson Farmers’ Market Board, Market Manger, and Columbia Countyfrom and against any and all liability, damage, expense, cause of action, suits, claims, penalties and/or judgments arising from injury to person sustained by anyone as a result of consuming any food or drink acquired from me, use of any item purchased from me, or from any negligent action on my part.

Vendor is responsible for all monies collected from the sale of Vendor’s goods. The Hudson Farmers’ Market, City of Hudson, Hudson Farmers’ Market Board, Market Manger, and Columbia County are in no way responsible for any lost or stolen monies or items.

Vendor Signature ______Date ______

Print Name ______Title ______

Sample Crop Plan

v. 2.0, updated Dec. 2015Page 1