Site Manager

Grade 3 – Salary dependant on experience

Moor Green Primary Academy, Moor Green Lane, Moseley, Birmingham, B13 8QP

Full-time all year round - Permanent, to start as soon as possible

We need a Building Services Manager to ensure our school site is maintained to a high standard, meeting H&S and safeguarding requirements. We are looking for an individual with school site experience, attention to detail and good customer service skills.

The successful person will work on their own initiative, following direction from the School Business Manager, ensuring that the school premises and grounds are secure, safe, clean and tidy by:

Day to day liaison with the School Business Manager, cleaning team and associated staff, as directed

Monitoring the work of external contractors on site.

Ensuring health & safety issues are addressed in a timely manner.Ensure the delivery of site repairs & ongoing maintenance on the school site.

Being a key-holder, opening up and closing down the site, Monday to Friday.

Any other duties as commensurate with the grade to ensure the smooth running ofthe school.

We are looking for someone who:

Is an excellent communicator, enthusiastic, hardworking and reliable with a flexible, can-do attitude.

Has excellent organisational, planning and time management skills.

Can manage multiple projects, is self-motivated and a good team player.

We are committed to the safeguarding and welfare of children and young people.

This post is exempt under the Rehabilitation of Offenders Act 1974 and the successful applicant will be subject to an enhanced check by the Disclosure and Barring Service.

This post is covered by Part 7 of the Immigration Act (2016) and therefore the ability to speak fluent spoken English is an essential requirement for this role.

Visits to the school are encouraged. Contact Shyvonne Hughes, Office Manager on 0121 464 5662 or for further information or to request an application pack.

Further information and application packs are also available on our website

Closing Date: Friday 8th June at 12 noon.

Site Manager:

Job Description

Primary Location: / Moor Green Primary Academy
Principal Purpose of Role: / To be responsible for all aspects of site management including a wide range of duties and responsibilities connected with the fabric and grounds of the school. This includes security, cleanliness, porterage, monitoring of contractors, routine maintenance and refurbishment, minor repairs, advising the Head Teacher on suggested improvements to the general school environment and to carry out pre-planned maintenance works.
Responsible to: / School Business Manager
Responsible for: / High quality site management support function for the school, its staff and operations on a day-to-day-basis.
Core Working Hours: / 37 hours per week full time.
(Overtimeand hours worked during school closure periods to be negotiated with the School Business Manager dependent on school needs).

Main Responsibilities:

General

•To ensure that the management and maintenance of the school buildings and environment are effectively undertaken.

•To be responsible for the effective implementation of the daily housekeeping and health & safety routines of the site.

•To ensure a clean, tidy and well maintained school environment ensuring that the site is maintained to a high standard.

•To monitor the performance of the cleaning contractor / cleaning staff and liaise with appropriate managers / supervisors to ensure a clean, tidy and well maintained school environment.

•To create and maintain an effective Premises Team ensuring that the changing needs of the school are met through training and development of the premises staff.

•To delegate tasks as appropriate to support staff and outside contractors (as instructed by the School Business Manager), ensuring health & safety regulations are strictly adhered to.

•To attend regular meetings with Head Teacher / School Business Manager / Governors as required.

•The undertaking of ad-hoc tasks, within the normal remit of this job description, or other reasonable duties commensurate with the grading, overall function and level of responsibility of the post and as dictated by the needs of the school.

Premises Management

•To monitor the day-to-day maintenance, repair and cleaning of the school.

•To undertake minor reactive and pro-active and pre-planned repairs, maintenance and DIY projects to the buildings’ fabric, services, furniture and fixtures fittings.

•To advise on a rolling programme of redecoration/refurbishment.

•To order and supervise repairs and act as Clerk of Works for small maintenance contracts and improvement schemes, including appropriate involvement in obtaining quotes and arranging/monitoring work undertaken whilst ensuring best value for money is achieved.

•To assist the SBM / Head Teacher to prepare documentation for tenders or specifications for small to medium school-led projects.

•In conjunction with the School Business Manager (SBM)/Head Teacher to monitor the day-to-day maintenance and repair budget and the cleaning materials budget

•To develop appropriate monitoring procedures to ensure that the school site is kept clean, safe and in a good state of repair and stocked with all necessary supplies.

•Some direction of work and supervision of cleaners and other such manual staff as directed School Business Managerwhich may include acting in the capacity of Cleaning Supervisor.

•To carry out regular checks and inspections of the premises, equipment and grounds keeping accurate manual records, where appropriate, and also on the school’s designated software programme.

•To monitor work requests on the premises ensuring that day to day maintenance tasks and requests for minor works are undertaken as expediently as possible and actions recorded in a timely manner.

•To liaise with / instruct / supervise the grounds maintenance contractor ensuring the school grounds are maintained to a high standard.

•To ensure personal continuing professional development and training is undertaken as appropriate to the Site Manager role as and when required.

General Site Duties

•To ensure the school is kept clean and tidy to a high standard and is conducive to learning e.g. litter picking, collection and disposal of refuse and recycling, disinfecting bins, ensuring toilets are checked daily for fresh supply of disposables.

•The carrying out of ad-hoc / emergency and planned cleaning duties as required, including ensuring the continued tidiness of the buildings, the grounds and immediate environs, and ensuring that all trade waste, refuse and surplus materials is collected and properly distributed to collection points.

•To carry out regular, periodic deep cleaning to designated areas of the schools including furniture and equipment as required.

•To clear up bodily fluids after accidents adhering to health & safety procedures.

•To monitor that the main school hall floors are kept clean and polished, cleaning and maintaining when necessary.

•To undertake minor window and gutter cleaning as required.

•To ensure that all tools cleaning equipment and cleaning products are stored correctly and are not accessible by pupils and that hygiene standards and health & safety regulations are met.

•To ensure all hard surface areas and paths are clear of litter, leaves, mud and snow and ensure all gullies and drains are free flowing.

•To ensure that all external steps are clearly edged.

•To ensure all indoor and outdoor plants are adequately watered during school closure periods and specific flower beds / pots / planters are maintained.

•Ensure that school pets / animals are properly fed, watered and their living accommodation cleaned / maintained as instructed by the School Business Manager.

•To provide a general porterage and furniture / equipment / materials moving service as required, in connection with the activities of the school, in order that those activities can proceed effectively and that the entrance of the schools are always clear and welcoming.

•To ensure that halls and other meeting rooms are set out as required for meetings, assemblies and other events and cleared away afterwards.

•To ensure that orders, good and deliveries received into school are signed for and efficiently distributed / delivered to the appropriate area / person as necessary.

•To ensure that routine / regular maintenance service checks and statutory compliance checks on all serviceable equipment, building fabric and installations are carried out e.g. boilers, air conditioning units, fire-fighting equipment / appliances, fire alarms, fire call points, emergency lighting, water hygiene, asbestos management etc. and results recorded in accordance with the standards and frequencies set by the Trust and by legislation.

•To set and monitor the school heating, lighting and hot water systems at adequate and appropriate levels.

•To ensure light bulbs, fluorescent tubes and starter switches etc. are changed as necessary and fittings, diffusers, covers and shades are cleaned regularly.

•To maintain any specialist school equipment stage / drama equipment, stage lighting, CDT machinery etc.

•To monitor and report IT issues as necessary in relation to whiteboards, computers and projectors and to carry out minor maintenance as necessary i.e. changing projector bulbs and monthly cleaning of projector filters.

•To record energy and utilities readings and monitor consumption on a monthly basis.

Health & Safety

•Ensure that all duties / working practices are to be carried out in accordance with all currenthealth & safety legislation, relevant nationally and locally agreed Codes of Practice / Guidance Documents and the School’s / Trust’s Health & Safety Policy Procedures.

•To ensure that all working practices in fulfilling the duties in this job description comply with current health and safety legislation policies and procedures including Safeguarding.

•To provide and maintain safe access to the school in the event of snow, ice or flooding.

•To have knowledge of the location of all water and gas stop cocks and mains electricity distribution boards etc.

•To carry out passive health & safety monitoring within the school, actioning deficiencies where possible / appropriate and reporting any remaining deficiencies to the appropriate school staff.

•To carry out regular, formal health & safety inspections and risk assessments on his / her own and in conjunction with the School Leadership Team / Governance sub-committee members.

•To maintain all CoSHH records and ensure appropriate CoSHH Assessments are in place.

•To facilitate PAT testing and keep an accurate register of portable electrical appliances.

•To ensure that fire call points, fire alarms and emergency lighting are tested and results recordedin accordance with the standards and frequencies set by the School / Trust.

•Regularly inspect playground equipment and report on its safety / suitability.

Security

•To ensure the overall physical day-to-day security of the school premises including the responsibility for regular opening of the buildings in the morning, locking of the buildings in the evening (during term-time and during school closure periods) and similar ad-hoc duties as and when required.

•To ensure that at the end of the day all doors, windows and gates are locked, gas and electrical appliances are turned off and all security alarms are set and working correctly.

•To maintain the general physical security of the estate by way of regular and ad-hoc security patrols including the regular checking of all perimeter fences.

•Ensure that all security devices, CCTV systems, intruder alarms, etc. are tested and results recorded in accordance with the standards and frequencies set by the School / Trust.

•Attendance, acting in the capacity of a primary keyholder, to emergency call-outs outside normal working hours and to liaise with the Local Authority, Police and other emergency services in this respect as necessary.

•To monitor, report, advise onand action appropriately,all security mattersand any shortcomings in security provision.

•To be aware of all out-of-hours activities at the school and arrange for site access, opening, closing and heating buildings and the availability of equipment as necessary for the smooth operation of school functions, outside lettings and contractor activities.

•Act as a designated duty-holder in the context of both the Schools Critical Incident & Business Continuity Plan and Lockdown Procedures.

Administration

•To assist with and contribute to the compilation, maintenance and updating of schools inventories, asset records audit processes.

•To maintain a record / log of all inspections and checks carried out.

•To place orders, via the school office, for items relating tocleaning housekeeping ensuring stock levels are maintained.

•To establish and maintain a prioritised list of repairs / improvements.

•To order repair any maintenance items in liaison with the Head Teacher / School Business Manager.

•To assist the Head Teacher / School Business Manager with obtaining tenders and quotes.

•To establish and maintain an auditable register of all tools and equipment, their state of repair and storage location/s.

•To maintain all tools and equipment in good repair and arrange for the training of members of the Premises Team on their safe use

•To ensure mechanical equipment, access equipment and ladders are properly inspected prior to each use.

•To ensure power tools are inspected before use and are PAT tested as required.

Person Specification

Qualifications and Experience: /
  • Experience of working in a site management role, ideally in a primary school or other educational setting.
  • Ideally hold a recognised qualification associated with premises management.
  • Recent CPD and / or update-training in health & safety related to a premises management role.
  • Risk Assessment experience / qualification.
  • Significant experience or skills in a trade.
  • Staff supervisory and / or management experience.

Knowledge, Skills and Personal Qualities: /
  • The ability to understand and apply regulations such as health & safety, manual handling, CoSHH, Legionella, asbestos etc.
  • The ability to operate and understand mechanical / electrical systems.
  • Competent at basic / general building repairs and maintenance.
  • Ability to use small industrial, electrical and mechanical equipment.
  • Ability to perform the physical tasks required by the post including lifting, carrying and operating various items of equipment to undertake the duties of the post.
  • Good communication, numeracy literacy and ICT skills.
  • Sound planning, and negotiating skills.
  • Ability to gather information, analyse data and problem-solve.
  • Ability to manage own time effectively and demonstrate initiative including establishing priorities.
  • Ability to prioritise and manage workflow whilst maintaining a flexible approach to respond to urgent requests.
  • Display a conscientious, logical approach to the variety of tasks required for the smooth running of the school.
  • Ability to manage people directly and indirectly.
  • Ability to adapt flexibly to changing and conflicting demands.
  • Ability to work as part of a team or individually as required.
  • Ability to demonstrate an understanding of children.
  • Ability to contribute to the life of the school.
  • Ability to adhere to the school’s policies and procedures, most importantly the equal opportunities policy, child protection policy and all health & safety related policies.
  • Ability to comply with health & safety regulations to ensure that all duties are carried out safely.


Application form for the post of
Site Manager

SECTION 1

PERSONAL DETAILS
Title (Mr, Mrs, Miss, Ms, Dr, other): …………………………
Surname: ………………………………………………………………
Forename(s): …………………………………………………………
Address: …………………………………………………………………
(Town)……………………………………………………………………
(County)…………………………………………………………………
(Postcode)……………………………………………………………… / Telephone No (Home): ……………………………………………………
Telephone No (Mobile): …………………………………………………
E-mail address: ………………………………………………………………

Date of Birth: ……………………………………………… (Optional)

National Insurance Number ……………………………
Teacher’s Reference…………………… (if applicable)
Where did you hear about us?
………………………………………………………..

SECTION 2

EDUCATION
Institution(s) attended / Dates / Qualifications gained
Please include any higher degrees in this section

SECTION 3

PROFESSIONAL TRAINING AND DEVELOPMENT(Please include details of any relevant training or staff development)
Institution Attended / Course / Date
INTERESTS (e.g. hobbies, sports, voluntary work)

SECTION 4

CURRENT/LAST EMPLOYMENT
Employers Name: ………………………………………………………………
Employers Address: ……………………………………………………………
(Town)………………………………………………………………………………
(County)……………………………………………………………………………
(Postcode)………………………………………………………………………… / Position: ……………………………………………………………………
Grade/Salary: ……………………………………………………………
Date Commenced: ……………………………………………………
Date of Leaving if applicable: ………………………………………
Period of Notice: …………………………………………………………
Employers Name……………………………………………………………………………………………………………………………………………………
(if applicable)
Reason for leaving ……………………………………………………………………………………………………………………………………………….
Brief description of responsibilities …………………………………………………………………………………………………………………………
Number of additional sheets used…………
OTHER PREVIOUS EMPLOYMENT(chronologically listed) Please account for any gaps in employment.
Employers Name & Address / Dates / Position / Brief outline of responsibilities
Number of additional sheets used…………

SECTION 5 PERSONAL STATEMENT

YOUR PERSONAL STATEMENT SHOULD PROVIDE EVIDENCE/EXAMPLES OF HOW YOU MEET THE PERSON SPECIFICATION AND YOUR ABILITY TO CARRY OUT THE JOB DESCRIPTION.

It is recommended that you use the headings provided to structure your statement. Please use a separate sheet if required.

Number of additional sheets used…………

SECTION 6

REFEREES

Please give the names, addresses and occupations of two referees, one of whom should be your present or last employer

First Referee
Name: …………………………………………………………………………
Address: ……………………………………………………………………
(Town)…………………………………………………………………………
(County)………………………………………………………………………
(Postcode)……………………………………………………………………
E-mail address: …………………………………………………………..
Occupation…………………………………………………………………… / Second Referee
Name: …………………………………………………………………………
Address…………………………………………………………………………
(Town)…………………………………………………………………………
(County)………………………………………………………………………
(Postcode)……………………………………………………………………
E-mail address: ………………………………………………………….
Occupation……………………………………………………………………
Please note that all references will be taken up prior to interviews.
Please note that it is not in the Trust’s Policy to reimburse applicants for travel expenses incurred, should they be invited to an Interview.
CRIMINAL CONVICTIONS OR CAUTIONS
Do you have any criminal convictions, cautions or warnings Yes  No 
Please see information below and attached further guidance before answering this question.
A check as to the existence and content of any relevant criminal record will be requested from the Disclosure and Barring Service after a person has been selected for appointment. Refusal to agree to a check being made could disqualify you from being considered for the appointment.
Under the Rehabilitation of Offenders Act 1974, you have the right not to disclose details of ‘spent’ convictions. However, for certain jobs, employers are allowed to ask about these offences. The Rehabilitation of Offenders Act 1974 (Exception Amendment) Order 1986 sets out details of all jobs to which this applies and the job you have applied for is included in the list. The amendmentsto the Exceptions Order 1975 (2013) provide that certainspent convictions and cautions are 'protected' and are not subject to disclosure to employers, and cannot be taken intoaccount. Guidance and criteria on the filtering of these cautions and convictions can be found in the attached guidance.
Please give details of any relevant criminal convictions that you may have. The disclosure of a criminal record may not necessarily prevent you from being appointed. The nature of the offence, how long ago it took place, your age at the time and any other relevant factors may be considered when a decision is made. Please note that some convictions are never considered ‘spent’ under the terms of the Act.
Please give details of ALL RELEVANT convictions, cautions, reprimands or warnings
Number of additional sheets used…………
OTHER DECLARATIONS
1 Are you related to any member of the governing body (any canvassing direct or indirect will disqualify)
Yes  No 
If yes, please give details: ………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………
………………………………………………………………………………………………………………………………………………………………
3To the best of my knowledge and belief, the information on this application form is correct.
Signed……………………………………………
Date………………………………………………
Please return this completed application in an envelope by post (address below) or by email:
Moor Green Primary Academy
Moor Green Lane
Moseley
Birmingham
B13 8QP