This Form Must Be Filled in When Referring Projects/Tasks to the Htcc Executive Committee (Ec)
The Hindu Temple & Cultural Centreof the ACT (Inc.) (HTCC)
ABN 64 469 334050
Business CaseReferral to HTCC
THIS FORM MUST BE FILLED IN WHEN REFERRING PROJECTS/TASKS TO THE HTCC EXECUTIVE COMMITTEE (EC)
What is a referral?
All the projects/tasksinvolving funds other than the normal operational costsspent by the HTCC OR sponsorships by HTCCare called referrals. If you are unsure what to refer, please contact any of the EC members - contact details are available from
The referral will be the principal basis for the EC’s decision as to whether the project/task is approved. These decisions are made within a reasonable amount of time provided that sufficient information is provided in the referral.
Who can make a referral?
Referrals are made by the person proposing to refer the project/task to the HTCC.
What information do I need to provide?
Completing all parts of FORM 1 – BUSINESS CASE REFERRAL TO HTCCwill assist the EC to process your referral efficiently.
Instructions
You must fill in the red fields of FORM 1 – BUSINESS CASE REFERRAL TO HTCC.
Attachments/supporting information
The referral form should contain sufficient information to provide an adequate basis for a decision.
How do I submit a referral?
Referrals may be submitted by email OR
Mail to:
The Hindu Temple & Cultural Centre of the ACT (Inc.)
P O Box 331
Civic Square
ACT 2608
What happens next?
Following receipt of the referral (containing all the required information) the proposer will be sent an acknowledgement of receipt within 5 business days of the receipt of the referral form. The proposer will also be advised of the contact details of the relevant sub-committee of the HTCC dealing with the project/task.
How does the EC deal with the referral?
Once the Referral Form has been received by the EC, the project/task will be entered in the log managed by the EC, circulated to all the EC members and given to the relevant Sub-Committee for action.
The relevant Sub Committee will do the assessment using Form 2 – Assessment and Approval of Business Case Referral to HTCC. After the assessment is finished the relevant Sub-Committee will table the project/task at the EC meeting as soon as practicable.
NOTE: The Sub-Committees are NOT authorised to make any decision. All the decisions MUST be made by the EC.
After the decision is made by the EC, the relevant Sub-Committee leader will communicate the decision to the proposer.
For more information
For more information about the referral form, call any of the relevant sub-committee members. Contact details are available from
FORM 1 – BUSINESS CASE REFERRAL TO HTCC
Description of the Project/Task
Describe the project/task precisely and concisely, avoiding excess descriptive words.
Alignment with HTCC objectives
Does the project/ task support the following HTCC purpose and objectives?
(1) to promote an understanding of the teachings, philosophy and culture of Hinduism;
(2) to provide facilities to engage in Hindu religious and cultural activities, including the practice of Yoga;
(3) to foster inter-religious harmony, mutual understanding and respect for religious views of others and
promote universal brotherhood;
(4) to provide moral and spiritual support to the needy;
(5) to build, maintain and operate a Hindu temple, a cultural centre, a library and other facilities to achieve the above objectives and purposes.
Justification
Tell us why the proposed referral is necessary and why it is in the best interest of the HTCC?
Benefits
Outline the most important benefits of the project/task to the community.
Was this project/task referred to the HTCC before?
If yes, when?
If rejected before, outline the reason/s for rejection.
Estimated Cost
Outline the costs associated with the project/task, if any.
If there is any cost associated with the project/task, is it to be borne by the proposer OR is expected to be imposed on the HTCC. If it is to be borne by the proposer, a written undertaking will need to be made at the time of submitting this form.
Estimated Revenue
Outline the estimated revenue from the project/task.
How much of the revenue will be given to the HTCC?
Timeframe
Outline when the project/task need to start and completed
Who is responsible for undertaking the project/task?
Outline who will undertake the project/task or is it to be undertaken by the HTCC?
Risks
Outline key risks for the HTCC if the project/task is implemented. If there are risks, identify steps for the mitigation.
Recommendation
Summarise the most important reasons for recommending the project/task.
Name of the Proposer: ------
Signature of the Proposer: ------
Date: ------
Note: Limit to one to two pages only
FORM 2 – ASSESSMENT AND APPROVAL OF BUSINESS CASE REFERRAL TO HTCC
The relevant Sub Committee MUST fill in this form and table it at the EC meeting as soon as practicable before making any decision or committing anything to the proposer.
SUB COMMITTEE’S ASSESSMENT:
Does the project/task meet the purpose and objectives of the HTCC?
Yes/No
Legal Implications
Are there any legal implications for the HTCC if this project/task goes ahead under the HTCC banner? If there are legal implications associated with the project/task, how are the risks mitigated?
Sensitivity/Contentiousness
Is the project/task sensitive/contentious? If so how does the Sub-Committee justify the HTCC EC sign off on the project/task?
Natural Justice Considerations
Is the project/task considered under natural justice?
Sub Committee Recommendations:
List your recommendations here and submit to the HTCC EC for approval.
Names of the Sub Committee members: ______
Date submitted to HTCC EC: ______
EC Decision: Approved/Not Approved/More information required
EC Decision Date: ______