Sponsorship Exhibition Prospectus
SPONSORSHIP EXHIBITION PROSPECTUS
The Australian and New Zealand Society for Mass Spectrometry (ANZSMS) will hold their 26th biannual Conference in July, 2017.The ANZSMS brings together a broad spectrum of scientists who work with mass spectrometry. The aim of the Society is to promote mass spectrometry by providing contact with local and international leaders in all areas, and provide a forum, through its meetings, for the presentation of research in mass spectrometry and its related disciplines. ANZSMS26 is the premier conference for mass spectrometry in the Australia & New Zealand region and the latest in a series of conferences dating back to 1971.
It is with great delight that I offer you the opportunity to sponsor ANZSMS26. Your sponsorship presents a greatchance for you and your organisation to engage with key stakeholders from across Australia and internationally. The conference, exhibition and associated social events provide fantastic opportunities for networking, building relationships and marketing your organisation.
ANZSMS26 will be held in Adelaide, South Australia. Known for its award winning wine, stunning coastlines and its many events & festivals, Adelaide is the perfect destination to host the 2017 Conference. The ANZSMS26 Sponsorship & Exhibition Prospectus has been carefully thought out and I am confident that you will find a package to suit your requirements, however we are also open to tailoring a package specific to your needs.
Participants of ANZSMS26 will discuss contemporary aspects of mass spectrometry relating to chemistry, geology, forensics, biological sciences and physics. Recent advances in the development of innovative mass spectrometric techniques and instrumentation will also feature in this not to be missed event.
The organising committee looks forward to welcoming sponsors & exhibitors to Adelaide in 2017 to experience stimulating scientific discussion in this vibrant location.
Tara Pukala
ANZSMS26 Conference Chair
The sponsor and exhibitor packages are described below. We would welcome the opportunity to discuss your requirements and tailor a package to your specificneeds. All prices are inclusive GST (10%).
PLATINUM SPONSOR $30,000
This exclusive package is available to a single sponsor.
This package will include:
Premium trade display located in a prominent positionwithin theExhibition Hall(size to be confirmed by All Occasions Group)
The conference Welcome Receptionwill be named for the Platinum Sponsor
Feature branding on the conference website, with link to your organisation’s homepage
Feature branding on promotionalconference material
Full page colour advertisementin conference pocket program (inside front cover location)
4 x Full Delegate conference registrations
4 x Exhibitor registrations
A senior representativeof the Platinum Sponsor will be invited to participatein the officialconferenceopening.
Named panel discussion
Optionto host a lunch seminar (at sponsors cost)
Your organisation’s logo will feature in audio visual slides screened in all plenary sessions
Your organisation’s logo will be featured in the conference app
1 x Satchel insert (excludes pad or pen)
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
GOLD SPONSOR $20,000
Two Major Sponsor opportunitiesare available
This package will include:
Premium trade display located in a prominent positionwithin the Exhibition Hall (size to be confirmed by All Occasions Group)
1 x morning or afternoon tea breakwill be named for same Gold Sponsor
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Half page colour advertisementin conference pocket program
2 x Full Delegate conference registrations
2 x Exhibitor registrations
Optionto host a lunch seminar (at sponsors cost)
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
1 x Satchel insert (excludes pad or pen)
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
SILVER SPONSOR $15,000
Three Silver Sponsoropportunitiesare available
This package will include:
Onetrade display located in a prominent positionwithin the Exhibition Hall(size to be confirmed by All Occasions Group)
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Half page colour advertisementin conference pocket program
2 x Full Delegate conference registration
2 x Exhibitor registrations
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
1 x Satchel insert (excludes pad or pen)
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
GALA DINNER $15,000
This exclusive package is available to a single sponsor.
This package will include:
Gala Dinner to be named after your organisation
Opportunity to provide company pull-up banners to be displayed in prominent areas of the Gala Dinner
Your organisation’s logo to be featured on the Gala Dinner tickets
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
1 x Full Delegate conference registration
10 x tickets (1 table) to the conference Gala Dinner
Opportunity for a representative of your organisation to present to dinner guests (5 minutes)
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
1 x Satchel insert (excludes pad or pen)
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
CONFERENCE APP $7,500
This exclusive package is available to a single sponsor.
This package will include:
Organisation’s logo will be featured in the conference app and on every page within app
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
1 x Full Delegate conference registration
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app and on every page within app
COFFEE CART $6,000
This exclusive package is available to a single sponsor.
This package presents a valuable marketingopportunity duringthe conference, providing thesponsor
with a wonderful chance to energise delegates with barista prepared espresso coffee located in the catering/exhibition area (always the most popularspot at break times).
This package will include:
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
Opportunity to provide branded coffee cups to delegates (at sponsor’s cost)
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
POSTER SESSION MIXER $6,000
This exclusive package is available to a single sponsor.
This package will include:
Poster Session Mixer to be named after your organisation
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Opportunity for a representative of your organisation to present to delegates (2 minutes)
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
DELEGATE SATCHELS $5,000
This exclusive package is available to a single sponsor.
This package will include:
Your organisation’s logo featured in a prominent position on the delegate satchels
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
1 x Satchel insert (excludes pad or pen)
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
NAME BADGE & LANYARD $5,000
This exclusive package is available to a single sponsor.
This package will include:
Your organisation’s logo featured on the delegate name badges & lanyard (lanyards
to be supplied by the sponsor)
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
TEA BREAK SPONSOR $2,000
Multiple opportunities available.
This package will include:
Branded tent cards featuring your organisation’s logo to be placed prominently in the catering area
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
A delegate list provided electronically 14 days prior to congress, and a hard copy on site. Anelectronic version of finaldelegate list will be provided afterthe meeting
USB SPONSOR $2,000
This exclusive package is available to a single sponsor.
This package will include:
Exclusive opportunity to supply delegates with a branded USB which will be uploaded with speaker abstracts and may include marketing by your organisation (at sponsor’s cost)
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
PAD OR PEN SPONSOR $1,000 (each) One Pad Sponsor and One Pen Sponsor is available
This package will include:
Exclusive opportunity to supply your organisation's branded pad or pen to be given to every delegate as partof the conference satchel (at sponsor’s cost)
Branding on the conference website, with link to your organisation’s homepage
Branding on promotionalconference material
Your organisation’s logo will be included in an audio visual slide
Your organisation’s logo will be featured in the conference app
SATCHEL INSERT $500 Multiple opportunities available.
This package will include:
One opportunity to supply a flyer or promotional product (excluding pad or pen) inserted into the conference satchel which will be given to all delegates
ALL MORNING/AFTERNOON TEAS AND LUNCHES WILL BE HELD IN THE EXHIBITION AREA FOR THE DURATION OF THE EVENT
Anticipated exhibition times:
EXHIBITOR $3,500
Multipleopportunitiesavailable.
This package will include:
1 x trade display site (size to be confirmed by All Occasions Group)
Company name on fascia
2 x Exhibitor registrations
2 x Exhibitor name badges
2 x tickets to the Welcome Reception
Listed in the conference app
Listed on the conference website
Acceptance and Allocation
ANZSMS26, the Conference Organising Committee and Conference Organiser; All Occasions Group, reserve the right to accept or reject any application for sponsorship at its absolute and unfettered discretion with the return of any deposit paid. Sponsorship and exhibition packages, which may be limited in number, will be generally allocated to those organisations who apply earliest. Allocation of sponsorship packages and booths regardless of the preference indicated, and alteration of the floor plan is at the discretion of ANZSMS26, the Conference Organising Committee and All Occasions Group, whose decision will be final.
Application and payment
To confirm a sponsorship or exhibition package, please complete the confirmation form and return it to the All Occasions Group. On receipt of the form, a tax invoice for the deposit amount (50% of total payment due) will be sent. Final payment of the remaining 50% is due by 30th June, 2017 with a tax invoice to be sent to you. If your payment is not received by the due date, the sponsorship will become available to other interested organisations. As spaces are strictly limited, returning a booking form does not guarantee a place as a Sponsor/Exhibitor. You will be contacted with a confirmation letter to confirm your acceptance as a Sponsor/Exhibitor.
Cancellation policy
Once a booking form has been received, any cancellation must be advised in writing to All Occasions Group. If the cancellation is received up to 3 months before the event an administration fee of 50% of the total price is retained. If the cancellation is received within 3 months no refund is applicable.
Resale of cancelled bookings
Resale conditions apply to trade booths. However these only apply to trade if all trade booths are sold. If we are not able to resell the trade booth or sponsorship package no refund is payable regardless of when advice is provided.
Consequential damage
ANZSMS26, the Conference Organising Committee and All Occasions Group will not be liable for any indirect or consequential damages arising out of a breach of this contract.
Detailed requirements and due dates
ANZSMS26, the Conference Organising Committee and the All Occasions Group’s requirements regarding the artwork for logos and advertisements, specifications and delivery details for signage, arrangements for static display, or other arrangements will be sent to you in a confirmation letter at a later date with relevant due dates. Logos will be requested in a .jpg and .eps format, high resolution 300dpi. Should an alternative format be received, the Conference Organisers cannot be held responsible for the quality of the logos displayed in any of the promotional material. In the event that materials, information or artwork required by the Conference Organisers are not received by the designated due date, their use for their intended purpose cannot be guaranteed. The value of these entitlements will not be refunded if this is the case.
Exceptional circumstances
ANZSMS26, the Conference Organising Committee and All Occasions Group reserve the right to change the venue and duration if exceptional circumstances demand. In the event of a change of venue and/or duration, the agreement to participate will remain in force as long as the Sponsor/Exhibitor is informed at least one month before the planned Conference. ANZSMS26, the Conference Organising Committee and All Occasions Group will use reasonable endeavors to remedy the impact of exceptional circumstances.
Exhibitor display rules:
- ANZSMS26, the Conference Organising Committee and All Occasions Group shall determine the hours during which the trade exhibition shall be conducted and as to hours of access for Exhibitors including variations of such times as shall be necessary.
- The exhibition booth is to be fully manned and operational when required. Removal of any of the areas will not commence, until after the exhibition closes at on the applicable dates, as advised by All Occasions Group.
- No advertising material, such as banners, is allowed outside the designated booth area.
- Excessive noise that inconveniences other Exhibitors or the Conference will not be allowed. The Conference Organisers will be the judge as to whether there is an annoyance.
- No obstruction of any form in the aisles and walkways.
- While companies are encouraged to pursue novel methods of attracting people with their stand, practices disadvantaging other companies or detracting from the exhibition will be discouraged.
- The Sponsor/Exhibitor will acknowledge that the ANZSMS26, the Conference Organising Committee, All Occasions Group, and Conference venues will not be responsible for any loss or damage to the Exhibitor’s property and that all Exhibitor material and equipment is the sole responsibility of the Exhibitor.
Responsibility
ANZSMS26, the Conference Organising Committee, All Occasions Group, and Conference venues accept no responsibility for any act, accidents, and omissions on the part of service providers, the accuracy or content of any written or oral statements by speakers in connection with this event, delay, damage, personal injury or death. The Sponsor/Exhibitor is responsible for all personal injury or damage to property arising in connection with the Exhibitor display area, howsoever caused. The Sponsor/Exhibitor will indemnify the Organisers in respect of any claim and demands in respect thereof. The Sponsor/ Exhibitor must take out adequate insurance in respect of all such claims. Australian regulators require all Sponsor/Exhibitors to have adequate Public and Product Liability Insurance cover based on a limit of indemnity to the value of $10 million or above. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition stand. Sponsor/Exhibitors are required to submit their Public Liability Insurance Certificate along with their booking form.
Registrations
Sponsor/Exhibitors are not permitted to attend Conference sessions or social functions unless the relevant tickets are offered as part of the particular sponsorship or exhibition package. However, should Sponsor/Exhibitors wish to attend the Conference as a delegate or attend social functions, the appropriate registration form must be completed and forwarded to the All Occasions Group together with the applicable registration fee. Specific Sponsor/Exhibitor registration forms will be sent out at a later date.
Sponsorship and exhibition packages
Please refer to the sponsorship packages in the confirmation letter for outlined benefits. Any variations to the description of each package must be as agreed in writing with the All Occasions Group. Sponsorship and exhibition entitlements will not commence until the booking form and deposit is received by the All Occasions Group.
Unavoidable occurrences
In the event that the Conference/exhibition is cancelled or delayed through no fault of ANZSMS26, the Conference Organising Committee, All Occasions Group, and Conference venues including but not limited to fire, flood, labour disputes, natural disasters, acts of God, civil disorders, riots, insurrections, work stoppages, slowdowns or disputes, or other similar events then the Exhibitor/Sponsor shall not be entitled to any refund or claim for any loss of damage.
Venue
The Sponsor/Exhibitor and the servants, agents, contractors and invitees of the Sponsor/Exhibitor are also to observe the rules, regulations and procedures as prescribed by the Conference venue.
GST
All amounts stipulated in this agreement include goods and services tax (GST).