MACADA Board Meeting – July 11, 2014

William Woods University – Columbia Campus

3100 Falling Leaf Court, Columbia, Missouri 65201

  1. Call to Order

Meeting was called to order at 10:47 AM

  1. Roll Call

Christina Bowles, Missouri State University

Kristel Schlemper, University of Missouri-Columbia

Joan Finder, Webster University

Ehren Oncken, University of Missouri-Columbia

Joie Hendricks, Columbia College

KarieStroder, Southeast Missouri State University

Juli Panza, Missouri State University

Jackie Schneller, University of Missouri-Columbia

Brittany Neunuebel, University of Missouri – St. Louis

Davidson, Missouri S&T

  1. Reports

President: Rachael Orr, University of Missouri-Columbia. Not present.

President-Elect: Christina Bowles, Missouri State University. Defer to New Business

Past President/Historian:Paula Aguilar, Webster University. Not present.

Secretary:Josh Porter, Missouri State University. Not present. Defer to New Business

Treasurer:Kristel Schlemper, University of Missouri-Columbia. Account balance is $4,534.55. An account has been set up with PayPal (linked to our bank account), but setting it up tp receive payment is a bit more complicated, so it will not be ready for the 2014 annual conference. Christina suggested looking into Square as well because it may be less complicated than PayPal. Ehren suggested a “soft launch” of credit card payments if we can have something in place by the conference.

NACADA Liaison:Joan Finder, Webster University. No report.

Vice President Membership:Ehren Oncken, University of Missouri-Columbia. Passed out membership report. We have 186 members from 31 campuses and 2 unaffiliated members.

VP Professional Dev. & Diversity:Joie Hendricks, Columbia College. Asked about posting articels to MACADA Facebook and Linked In accounts to generate traffic. She will ask Paula about access to Facebook and Twitter.

VP Programming:KarieStroder, Southeast Missouri State University. Defer to New Business.

Vice President Communications: Juli Panza, Missouri State University. Defer to New Business.

Central Representative:Jackie Schneller, University of Missouri-Columbia. No report.

St. Louis Representative:Brittany Neunuebel, University of Missouri – St. Louis. No report.

Southeast Representative:Tyrone Davidson, Missouri S&T. Feels a bit far from everything. Needs to get communication out to other institutions.

Southwest Representative:Jamie Schweiger, Missouri State University. Not present. Willing to volunteer as needed at conference.

  1. New and Continuing Business
  • Open positions/Regional representatives
  • Ehren proposed the following map of MACADA Regions: This would eliminate the North rep, and be a North-Central Representative position. The board approved the changes, and Ehren has agreed to write up a proposal for the membership to vote on at the annual conference.
  • There was also some discussion about what the regional representatives are expected to do. We Christina read the working job description to review what is expected. Ehren suggested each representative reach out to schools in their region to recruit for the conference. Juli suggested contacting advising supervisors at different institutions to disseminate information. Once contact information is established, Ehren offered to maintain that information for the board.
  • 2014 MACADA Conference (September 18-19, 2014)
  • Pre-conference session

10:30 AM to 12:30 PM: Adja Jones, Academic Advisor, Athletics Achievement, and Alex Johnson,Program Coordinator, Service Learning, both of Missouri State, will be discussing ePortfolios. There will be a box lunch available for those that choose to purchase it.

  • Panel Sessions

The board decided to do the following panel sessions:

  • Adult Learners (facilitated by Juli Panza)
  • Possible members include Jonathan Tally, Missouri State, someone from Columbia College Evening Campus
  • Appropriate Intrusive Advising Techniques (facilitated by Brittany Neunuebel), and
  • Preparing Students for Graduate School (facilitated by Joie Hendricks)

Board members should contact facilitators with suggestions for panelists.

  • Concurrent sessions

As of the board meeting, Karie and Juli received 8 proposals.

  • Favors

The board discussed luggage tags or lunch boxes as options, given the travel theme. Karie will price both and communicate with the board about cost.

  • Awards

Christina has three members of the awards committee so far after contacting 10 MACADA members. The deadline for nominations is August 1, and she is hoping to have award winners selected by August 15.

  • Publicity

Regional reps will contact schools within their regions about the conference.

  • Conference Booklet
  • MACADA Conference Booklet Cover - Juli
  • MACADA Annual Conference Table of Contents- Juli
  • MACADA Annual Conference Schedule - Karie
  • MACADA Conference Closing Session Door Prize Tickets
  • Menus - Karie
  • Keynote Speaker - Juli
  • Pre-Conference Workshop - Juli
  • Panel Sessions - Karie
  • Concurrent Sessions I - Karie
  • Concurrent Sessions II - Karie
  • Concurrent Sessions III - Karie
  • MACADA Annual Business Mtg. Agenda - Rachael?
  • MACADA Business Mtg. Minutes - Josh

Annual Reports

  • MACADA State of Associate Report - Rachael
  • MACADA Looking Forward - Christina
  • Treasurer’s Report - Kristel
  • VP Programs - Karie
  • VP Prof Dev & Diversity - Joie
  • VP of Communications - Juli
  • NACADA Region VII Liaison - Joan
  • Central Missouri Area Representative - Jackie
  • Southeast Missouri Representative - Tyrone
  • Southwest Missouri Area Representative - Jamie
  • St. Louis Area Representative - Brittany
  • MACADA Outst. Advisor: Primary Role Award - Christina
  • MACADA Outst. Advisor: Faculty Advising Award - Christina
  • MACADA Pacesetter Award - Christina
  • MACADA Grad Student Conf Scholarship Award - Christina
  • New MACADA Members - Ehren
  • MACADA Executive Board - Juli
  • Position Announcements - MACADA Executive Board Members - Paula
  • NACADA Region 7 Conference Announcement - Juli
  • NACADA Annual Conference Announcement - Juli
  • MACADA Membership Roster - Ehren
  • Map - Juli
  • MSU Fall Conference - Christina
  • Back Cover- Juli
  • Inserts
    MACADA Executive Board Ballot - Paula?

Bingo sheets - Josh?

  • Electronic payment/credit cards

Christinasuggested looking into Square as another, possibly less complicated option for credit card payment.

  • Proposed Conference Schedule

Thursday, September 18, 2014

10:00 Board Meeting

10:30-12:30 Preconference Workshop

12:30-5:00 Registration

1:30-2:30 Opening session and table topics (What “path” lead you to advising? Where do you see yourself headed in the future?)

3:00-4:00 Panel Sessions

4:00-4:30 Business Meeting

5:00-5:45 Dinner

5:45-6:00Awards

6:00-7:00 Jenny Bloom

7:30 Trivia (Josh, Christina and Brittany)

Friday, September 19, 2014

7:30Breakfast

8:30-9:30Concurrent Session 1

9:40-10:40Concurrent Session 2

10:40-10:55Beverage break?

10:55-11:55Concurrent Session 3

12:00-12:30Closing Session/Board Elections

  • Logistics

Jenny flies in Thursday and flies out on Friday early from Columbia. It was suggested that someone from Columbia take her to Camden and bring her back after the keynote. She can stay in Columbia near the airport (shuttle or cab to travel). Ehren offered to look into having a graduate student from Columbia make the trip.

  • 2015 Conference – location

Right now, the Board has agreed to stick with Camden on the Lake, and possibly revisit in the future.

  • Date of next meeting – September
  1. Adjournment

Meeting adjourned at 1:55 PM

Submitted by Christina Bowles, President-Elect, Missouri State University