Form PAR
The Legion of Mary
GUIDELINES FOR PREPARING THE ANNUAL PRAESIDIUM REPORT
PLEASE READ AND FOLLOW CAREFULLY
“The Curia shall exercise authority over its Praesidia, subject to the Constitution of the Legion.” (pg. 162) Its primary duty is to ensure the development of the member and the Praesidium. Reason would require that adequate information be supplied to the Curia to aid in this responsibility. While the preparation of the Praesidium Annual Report is primarily the responsibility of the President, all the officers should contribute to its content. It should be emphasized that a report should not be a journalistic composition. All that should be included are the facts, good and bad. Needless details should be left out and may come up on the questioning after the report is given.
If the Spiritual Director is not available to sign the report, don’t hold up the report but be sure he gets a copy.
1. Follow the sample form including all items as listed.
2. Send a copy of the report to the Curia President in advance of the meeting at which it will be submitted.
3. Provide copies as follows for: your Spiritual Director, your Pastor,
your Secretary for your Praesidium file, Council President, and the Curia Correspondent.
4. Report ONLY THOSE WORKS WHICH HAVE BEEN ASSIGNED BY THE PRAESIDIUM.
“The work must represent some definite active duty assigned by the Praesidium, not something dictated by the pleasure of the individual Legionary. Prayers or other spiritual exercises, however considerable, DO NOT satisfy this obligation, or even supply in part the place of active work.” (pg. 193) Active work does not include secretarial work or telephoning, attending meetings etc., but rather active work is personal contacts with other souls with the purpose of bringing something special to them about Jesus and Mary – to bring them closer to God. Our Lord does not order that every creature be converted, but only that approach be made to every one. So the report should include only those works done with another member in which you go out to other souls in a special way.
5. Divide the report so each officer will present a part of it to the Curia.
6. Treasurer’s Report: Secret Bag funds must be reported with any other donations the Praesidium may have received. Not more than $5.00 should be kept in the Praesidium treasury unless a special purchase is to be made. The Secret Bag is to be counted after the meeting with another member. Never count the money during the meeting. Funds are kept at the home of the Treasurer. The book is to be audited by two (2) other members annually, usually at the time of the Annual Report.
Form PAR (2)
7. Be sure to show the number of the Annual Report, the date Praesidium was founded, period covered, and the time and day of the Praesidium meeting, and date submitted.
8. Vice Presidents ought to use the previous year’s report for their membership report so as to show a growth comparison between the two years. Make this comparison for auxiliary membership also.
9. Under “ASSIGNED WORKS” list only what was done by the members weekly as it appeared on the President’s Work Sheet.
10. Under "MOST INTERESTING CASE” enter a brief synopsis of the conversions, returns, marriages validated or heroic work done on assignments.
Form PAR (3)
PLEASE READ AND FOLLOW THE GUIDELINES IN THIS EXAMPLE
3RD ANNUAL REPORT: NAME OF PRAESIDIUM DATE FOUNDED: 00/00/00
NAME OF CHURCH
ADDRESS OF CHURCH
PERIOD COVERED: July 1, 1984 to June 30, 1985
MEETINGS HELD: Every Tuesday at 7:30 p.m. in the Rectory
MEMBERSHIP: PERM. PROB. PRAE.or ADJ. WOMEN MEN RECRUITED RESIGNED TOTAL
ACTIVE: 10 1 6 - 10 - 3 2 11
AUXILIARY: 190 10 - 10 190 10 16 6 200
OFFICERS: Spiritual Director : Fr. Michael Burke
Address :
President : Mary Doe 10/11/82 (2nd Term)
Address :
Vice President : John Smith 05/03/83 (2nd Term)
Address :
Secretary : Adela Jones 07/01/84 (1st Term)
Address :
Treasurer : Mark Johnson 05/17/84 (1st Term)
Address :
Average attendance at Council Meetings is three (3).
METHOD OF RECRUITING: Active and Auxiliary members are recruited at Mass, meetings, among friends and neighbors, on door-to-door visits. Auxiliary members are followed up with phone calls, visits, letters and cards at Christmas and for Legion functions. All are first asked to be active members.
ONLY REPORT
ASSIGNED WORKS: Door-to-door visitation, park apostolate, home visits, hospital visits,
(not prayers, convalescent home visits, census calls, Enthronement of the Sacred Heart in homes,
vigils, etc.) welcome visits to new parishioners, visits to shut-ins, CCD work. An Exploratio Dominicales
Unless it was organized was held in May in St. Mary’s parish. We started a Junior Praesidium.
by a member. They have 6 members. Two Senior members are assigned to the group.
COUNCIL AFFAIRS: Made three extension calls to pastors; helped start 1 praesidium. 4 attended annual retreat; 5 attended Annual Reunion; 7 Active and 40 Auxiliary members attended the Acies. Two members participated in PPC project.
HANDBOOK STUDY: At each meeting, 5-6 minutes. One page is assigned.
MARIA LEGIONIS: Subscribed to by all members and passed on to the Auxiliaries. They are also encouraged to subscribe.
FUTURE PLANS: Start a Book Barrow in various shopping centers; start the Patricians. More door-to-door and Enthronements.
MOST INTERESTING
CASE: Please write up a brief report on how a conversion, return to the sacraments, etc. has occurred on an assignment.
Form PAR (4)
*UPDATED FORM TO BE USED FOR ANNUAL REPORTS
FINANCIAL REPORT
Cash on hand date of last report ...... $______
(Blank if this is your first report)
RECEIPTS: Secret Bag collection ...... $
Other sources (give details)...... $
Total Receipts...... $______
Total to be accounted for...... $______
EXPENDITURES: Curia Donations...... $
{SUPPLIES} {Printed Material...... $
{Medals, scapulars, rosaries...... $
Mass for deceased members...... $
Other (give details)...... $
Total Expenditures...... $______
Balance on hand this date...... $______
STATISTICS
Conversions...... _____ Hospital visits contacts...... _____
Returns...... _____ Nursing home contacts...... _____
Marriages validated...... _____ Book Barrow contacts...... _____
Baptisms..……Adults ____.... Infants _____ Home visits (shut-ins, sick)...... _____
Hours of instruction given...... _____ Jail contacts...... _____
Hours of CCD work...... _____ Holy Communion visits by
Literature...... _____ Eucharistic Minister...... _____
Sacramentals...... _____ Enthronement of Sacred Heart....._____
Door-to-door……..____Homes _____Contacts Pilgrim Virgin visits...... _____
Other Home visits….*____ Contacts *___ Junior Praesidium...... ___Yes ____No
Patricians………………….. ____Yes _____No Hours worked with Juniors…….. ______
Social Service Hours...... ______Hours of Extension...... ______
Respect Life Volunteer ___Hours ___ Contacts Street Apostolate……..Contacts ______
*DOOR-TO-DOOR REVISITS *CONTACTS MET ON:
AUXILIARIES, BEREAVED DOOR-TO-DOOR REVISITS, AUXILIARIES,
BEREAVED, PILGRIM VIRGIN, SACRED HEART ENTHRONEMENTS
______
Spiritual Director President
Respectfully submitted: ADD DATE HERE REVISED 08/2015