Meeting MinMRA Meeting
July 17th 2013 7:30 via Conf Call
Call to Order: 7:33
Attendance/Roll Call: highlight members in attendance
President Shawn Manee
VP: JoJo Varner
Secretary: Jill Scott
Treasurer: Alicia Mengelkoch -
Bull Riding: Casey BerendsTommy Riggs-
Calf Roping: MikeyLoiseau-Jody Green
Over 40 CR: Mike FilkouskiEmmett Davis-
Barrel Racing: Sharon Munn & Kassie H.
Team Roping: Eric Nelson, Brad Scott-, Jimmy Jacobson, Dustin Schaefer-
Breakaway Roping: Jolene Loiseau & Katie Pitzen
Steer Wrestling: Matt UttermarkAlan Oberfell
Judges Director: Greg Caron
Bareback: DruWilking, Jeremy Wagner-
Saddle Bronc: Leroy PitzenMorgenDwire
Queen Director: Alicia Mengelkoch
Stock Director: Scott Berends
Finals Director: Mike Grinager-
General Members:
Treasurer’s Report: Alicia Mengelkoch,
Current Balance:21,295.88 (Checking),4032.61 (SA)25328.49 (Total)
MMS to approve Treasurer’s report: Jeremy MM to approve, Brad Second it. Carried.
Secretaries Report: Jill Scott
June meeting minutes are online and emailed to the board: We have 279 members at current, last year we had 273.
Motion to approve MayMtg min: Alicia Mm to approve, Jeremy 2nd it. Carried.
Committee Reports:
Queen: Alicia Mengelkoch
Alicia has had many compliments on Lacey, and the job she is doing as Queen this year.
Stock:Scott Berends, Eric Nelson, Mike Filkouski, DruWilking, Casey Berends
Awards: Jill Scott, Alicia Mengelkoch, Jojo Varner
Jill discussed on quality of finals belt buckles, and trouble with the company and mistakes on buckles made. Some people had chosen not to use the saddle company we ordered certs from and are working with Alicia to get these other companies paid.
Fundraising: Shawn Manee, JoJo Varner, Emmett Davis, Alicia Mengelkoch, Jill Scott, Katie Pitzen
Raffle ticket sales are going well this year.
Budget: JoJo Varner, Shawn Manee, Alicia Mengelkoch, Jill Scott, Emmitt Davis
Shawn and Mike will be getting together to fine tune what the budget was last year for this years finals.
Nominations:Sharon Munn, MattUttermark, MikeyLoiseau, Tommy Riggs
Steer Wrestling Director Position – Matt does not hold a card at this time. Shawn reports we as a board we can vote him off.
Jeremy MM to remove Matt U from Board, Alicia 2nd. Unanimous vote carried.
Jeremy nominated Brett Grinagerfor SW Director
Motion to accept Brett at SW Director made by Brad, Alicia 2nd. No Discussion, no other nominations. Unanimous Vote, Brett is new SW director.
Rules and Bylaws: Shawn Manee, Greg Caron, Jill Scott, Sharon Munn, Katie Pitzen, Scott Berends
Rule Proposal by Sharon Munn:
Cowgirls barrel racing only.
$5.00 hat fine to be assessed to any barrel racer who loses there hat during a competition run at MRA first approved rodeos. Contestant must pay the rodeo secretary that day or next MRA first Rodeo. All hat fine monies collected will go towards the current years CBR saddle fund.
Has been in print for 30 days
Mike made discussion about the fact there is a “fine” that funds the event. It seems to be more of a fundraiser not a fine. If it is a fine it should go into the general account. Mike feels this should come back re- written. Mike made motion to vote down this rule, Jeremy 2nd this.
Vote: Unanimous vote down. This rule will not be put into rule book
Rule Proposals by Jojo Varner:
Finals rule proposals
If an event does not have any qualified rides/times at the finals- the money will be carried over to the remaining round. However- points made on the money from that round will not be distributed. If there are no rides/times for the finals the money will follow the Payout section, rule #4.
Has been in print for 30 days
Jeremy offered discussion on the reason on this rule
Jeremy Made motion to approve this rule, Alicia 2nd it: Carried by unanimous vote.
Finals Qualification:
Multi-event contestants may draw out of one event and continue to compete in another if the contestant has a valid doctors release that states why the contestant is unable to compete/able to compete in these events.
Has been in print for 30 days
Discussion to clarify this is to ensure if someone Doctors out at the finals and is entered in 2 events, but feels they can compete in one event and not the other, the Doctors note would need to specify which event you can stay in and doctor out of the other.
Vote: Mike made motion to approve, Brad 2nd it. Carried by unanimous vote.
Drawing out of finals without a valid doctors release- the contestant can draw out of the finals (no refund) and can be replaced by another contestant in the standings that has sent in a pre-entry form. If another person in the standings is unable to compete- a contestant that is already entered in the finals, but not in that event, may compete and pay the entry fee for that event.
Has been in print for 30 days
Vote:Mike made motion to approve, Jeremy 2nd it. Carried by unanimous vote
Finals: Mike Grinager, Shawn Manee, Jill Scott, Mike Filkouski, Alicia Mengelkoch, Jojo Varner
Thank You’s for past finals (Jill)
In the past Heidi has done thank you’s to all sponsors in form of a photo and letter. It was discussed that it is the responsibility of the director to get the thank yous to the sponsors. Suggestion by Jill if they want a picture al braunworth has photos to choose from on website and cost of thank you. MRA has paid for thank yous in the past and could again. Directors should contact Jill if they need help with thank you’s.
Conf. Call with Sanford Center 7-16-2013. (Mike, Jojo, Shawn, Jill)
Mike provided info on the original contract the Sanford Center wanted us to sign which was not a contract we favored and how he handled this. Now the Sanford Center is on board with the 15,000 payout as last year with a few details to figure out such as who gets free passes, and where the sponsorship boundaries lye, as well as tickets for our sponsors. With this deal we will be trying to assist the SC in selling tickets, and the MRA getting a cut of the tickets we sell prior to the event. Also a mention of pre- sale tickets at a discounted rate. Shawn and Mike will be meeting with them at Bemidji Rodeo to work out the fine details. The date the SC is proposing is May 16th – 17th. Another thing we will need to discuss is them opening the concessions earlier to sell to the contestants and staff who are there early. The SC does not want us to bring in beverage and food. Other general discussion on parking, and hiring a musician to try and sell combination tickets to fill the place. These are all suggestions we can bring to them to help.
Other possible Venues: We did seek other bids and had not received any for 2013 finals.
Emmett made motion to go forward with this proposal and Shawn and Mike will iron out the details discussed for the contract. Vote by all directors and all vote to go through with this plan.
Old Business:
New Business:
Winnebago MN- MRA/IRA/MSRA
Winnebago, MN
St. Peter Rodeos
August 3th
Performances: August 3th 7 pm
Slack: August 3th 9 am
Entries: Monday, July 29th noon-7 pm 308.836.2259
Email entries Wed. July 24th – Monday July 29th 7pm.
Call backs: Tuesday, July 30st1-4 pm
Emergency #: 712.304.2321
Added Money: $500 Roughstock, $300 TR (per team), CR, O40 CR, SW, CBR, BCR
Entry Fees: see MRA Scale – deducting 6% associations fee to be split Membership applications must be postmarked on or before July 29th for points to count for this rodeo.
Approved Via Email Directors prior to meeting
Jackson County Fair Open Rodeo - MRA only
Hwy 54 W. Black River Falls, WI
Pirate Rodeo/Joe Feaster Buckin' Bulls
Perf: August 1st7 pm
Slack: August 1st @ 12 NOON
Entries: Monday July 22nd 6:30 PM – 10:00 PM - 715.424.0204
Emergency #: 715.424.0204
Added Money: $500 all nine standard events (Team Roping per team )
Entry Fees: Follow MRA Scale Above
Membership applications must be postmarked on or before July 22nd for points to count for this rodeo.
Approved Via Email Directors prior to meeting
Jill reports Grand River Rodeo Company complimented the MRA on the professionalism and kindness of the MRA Members
Next Meeting Date:August 21st ,2013 @ 7:30pm
Motion to Adjourn:Brad MM to adjourn, Alicia 2nd it -meeting adjourn 8:24