Chairman : Cllr Richard Chubb Clerk : Crispin Davies
Lyminge Parish Council
7 Battery Point
HYTHE
Kent
CT21 5RR
Tel: 01303 239500
Notice is hereby given that the Annual Meeting of Lyminge Parish Council will be held
at 7.30pm on Monday 23 May 2016 in the Methodist Chapel, Chapel Lane, Rhodes Minnis.
Members of the public are welcome to attend and may speak during item 8.
AGENDA
1 Approval of Apologies for Absence - Cllrs K Ryan and D Smith. Also PCSO D Garland.
2 Election of Chairman and Signing of Declaration of Acceptance of Office as Chairman.
3 Election of Vice-Chairman and Signing of Declaration of Acceptance of Office as Vice-Chairman.
4 Appointment to Outside Bodies:
4.1 Age UK (Hythe and Lyminge) Board of Trustees (currently Cllr Mrs M Chubb)
4.2 Bedingfield Trust (currently Cllr R Chubb)
4.3 Etchinghill Residents Association Committee (currently Cllr Manvell)
4.4 Etchinghill Village Hall Management Committee (currently Cllr Manvell)
4.5 KALC Annual Meeting (currently Cllrs R Chubb and Reed)
4.6 KALC Shepway Committee (currently Cllrs R Chubb and Reed)
4.7 Little Stour and Nailbourne River Management Group (currently Cllr Smith)
4.8 Lyminge Association Committee (currently Cllr Mrs Chubb)
4.9 Lyminge Youth Action (currently KCC Community Warden G Harrison)
4.10 Lyminge Village Hall Management Committee (currently vacancy)
4.11 Rhodes Minnis Village Hall Management Committee (currently up to two vacancies)
4.12 Shepway Planning User Group (currently Cllrs R Chubb and N Reed)
5 Appointment to Committees:
5.1 General Purposes Committee.
5.2 Finance and Administration Committee.
5.3 Planning Committee.
6 Declarations of Councillor Interests (Disclosable Pecuniary and/or Voluntary Declarations) on any items on the agenda. Whenever possible, and if in any doubt, advice should be sought from the Monitoring Officer at Shepway DC prior to the meeting.
7 Adjournment of Meeting for Public Session (maximum of 15 minutes in total)
8 Chairman’s Announcements – if any.
9 To sign as a correct record the Minutes of the Meeting held on 25 April 2016. (attached)
10 Matters arising from the previous meeting not elsewhere on the agenda.
11 Reports from Ward Councillors.
12 Reports from KCC Community Warden and PCSO.
13 Planning Committee:
13.1 To receive the written report below.
13.2 To receive any report from the Committee Chairman.
14 General Purposes Committee:
10.1 To receive the unconfirmed minutes of the meetings of 9 May 2016. (attached)
15 Finance and Administration Committee:
15.1 Management accounts for 31 March 2016 – To receive. (attached)
15.2 Reserves and accruals for 31 March 2016 – To agree the recommendation. (attached)
15.3 Internal audit report 2016 – To receive. (attached)
15.4 Annual return to external auditor – to consider the recommendation. (attached)
15.5 Management accounts for 30 April 2016 – To receive. (attached)
15.6 QE II Birthday Local Events – To consider applications for funding. (attached)
15.7 Funding application from Etchinghill Residents’ Association – To consider the recommendation.
15.8 To receive the unconfirmed minutes of the meeting of 18 May 2016. (attached)
16 Use of Council Land:
16.1 Jubilee Field – Request to pitch a marquee on Saturday 6 August 2016 for a wedding reception in Lyminge Village Hall.
16.2 Tayne Field – Request to erect a bouncy castle on Saturday 25 June 2016.
17 Otterpool Park – To note an expression of interest from Shepway DC to create a “garden town” immediately north west of Lympne. (email attached)
19 To receive the Reports of the Representatives on Outside Bodies:
19.1 Age UK - Hythe and Lyminge (report invited)
19.2 Footpaths (report invited)
19.3 Lyminge Village Hall Management Committee (May minutes previously circulated)
19.4 Etchinghill Village Hall Management Committee (report invited)
19.5 Etchinghill Residents’ Association (report invited)
19.6 Lyminge Youth Action (report invited)
19.7 Tree Warden (report invited)
19.8 Little Stour and Nailbourne River Management Group (report invited)
19.9 Lyminge Association (report invited)
19.10 Lyminge Parochial Church Council (report invited)
19.11 Rhodes Minnis Village Hall Committee
19.12 Lyminge Guides (report invited)
19.13 Ethelburga Well Group (report invited)
19.14 ACRK Workshop on 16 April 2016 attended by Cllr Ms E Hanson. (report invited)
19.15 KALC Shepway meeting on 28 April 2016 (report invited)
20 Annual Parish Meeting – To agree detailed arrangements.
21 Correspondence and Documentation received since the last Full Council Meeting – Please see list below.
22 Other Matters for Information from Councillors. (No formal decisions can be made as the specific matters are not itemised on the agenda)
23 Accounts for payment – To authorise payment of the list below.
24 Date and Venue of next meeting – 7pm for 7.30pm on Monday 27 June 2016 in Etchinghill Village Hall.
Signed: Crispin Davies (Clerk and RFO) Dated: 16 May 2016
Item 13 - List of Planning Applications received and Decisions made by Shepway DC
Consultations Received since last meeting
1 Y16/0385 – Listed Building Consent for repairs to oak frame and lime panels to gable end, repointing of chimney flues, together with replacement of attic window and entrance door on north elevation at Old Robus, Canterbury Road, Lyminge. Consultation closes on 17 May 2016.
2 Y16/0476 – Felling of a cherry subject of TPO 1/1962 at York House, Rectory Lane, Lyminge. Consultation closes on 9 June 2016.
Awaiting Decisions by Shepway DC
1 Y16/0125 – Erection of a new detached dwelling on land adjacent to Fir Tree Cottage, with new boundary fencing and new access to Fir Tree Cottage at Fir Tree Cottage, The Minnis, Rhodes Minnis. LPC = No objections or comments.
2 Y16/0296 – Section 73 application to vary condition 3 of planning permission Y15/0948 to enable alterations to the design at Postling Lodge, Farthing Common. LPC = Objections on size of building and inappropriate development within the Kent Downs AONB.
3 Y16/0325 – Use of Plots 1 and 2 as private dwelling houses (Class C3) previously restricted as Live Work units under planning permission Y14/0164 at 1 Westfield Heights, Westfield Lane, Etchinghill. LPC = No objections or comments.
4 Y16/0344 – Erection of a tree house style holiday unit at The Lodge, Lymbridge Green, Stowting Common. LPC = No objections or comments.
Decisions made by Shepway DC
1 Y16/0164 – Erection of a single storey rear extension along with installation of glazed French doors on side (west) elevation at 8 Mount Pleasant Close, Lyminge. LPC = No objections or comments. SDC = Approved with 3 conditions.
2 Y16/0212 – Single storey ground floor extension to kitchen/dining space together with the first floor extension above the existing garage at Ferndale, Brady Road, Lyminge. LPC = No objections or comments. SDC = Approved with 5 conditions.
3 Y16/0228 - Erection of a single storey rear extension at Linnvale, Woodland Road, Lyminge. LPC = No objections or comments. SDC = Approved with 3 conditions.
4 Y16/0252 – Erection of a 2 storey side and front extension (resubmission of applications Y12/1101 and Y14/0720) at Roman House, Canterbury Road, Etchinghill. LPC = no objections or comments. SDC = Approved with 4 conditions.
5 Y16/0258 – Certificate of lawful development (proposed) for a side porch and replacement garage at 29 Greenbanks, Lyminge. LPC not consulted as this is a legal decision. SDC = Refused.
6 Y16/0297 – Erection of a single storey side extension at Meadow Lodge, Skeete Road, Lyminge. LPC = No objections or comments. SDC = Approved with 3 conditions.
Item 21– Correspondence Received
1 Register historic routes – information/donation request from Open Spaces Society dated 28 April 2016.
2 Tesco Community Funding – email from Groundwork UK dated 5 may 2016.
3 Thank you note from Rhodes Minnis Methodist Chapel re donation – email dated 8 May 2016 from Daphne Andrews.
4 NALC SWOT survey – email dated 9 May 2016 (To May’s F+A Committee)
5 Minutes of the Lyminge Village Hall Committee dated 10 May 2016.
6 Land opposite Lindon Hall, Canterbury Road, Lyminge – email dated 11 May 2016.
7 Notice of referendum on the UK’s membership of the EU – Poster from SDC dated 17 May 2016.
8 Invitation to join KCC’s Active Travel Strategy – email dated 18 May 2016 To June GP Committee?)
9 Tourism destination management plan for Shepway District – SDC email dated 18 May 2016. (To June GP Committee?)
10 Centenary Fields Programme – information from Fields in Trust dated May 2016.
11 Invitation to “Fair Care for Kent” roundtable event on 7 June 2016 from ACRK.
12 Invitation to KALC Councillors Conference on 7 July at East Malling.
13 Reports from Representatives on Outside Bodies.
Item 23– Accounts for Payment
1 £57.00 (No VAT) to AP Willcox for April Lyminge Newsletter.
2 £56.00 (No VAT) to AP Willcox for May Lyminge Newsletter.
3 £75.00 (No VAT) to Kevin Funnell for 2016 internal audit visit and report.
4 £1170.00 (No VAT) to Mark Ethell for repair work to and materials for Well Road wall.
5 £825.00 (No VAT) to Kevin Warren for repair work to Well Road wall.
6 £2000.00 (No VAT) as grant to Lyminge Bowls Club for repairs to fencing and interior path.
7 £25.00 (No VAT) to Colin Manvell for 2 roses in lieu of tree (Kent Men of the Trees Competition)
8 £274.00 (No VAT) to G Baldock for March and April grounds maintenance work.
9 £47.35 (No VAT) to Crispin Davies for 1 black and 3 colour ink jet cartridges.
10 £36.00 (No VAT) to Crispin Davies for 2 black ink jet cartridges.
11 £22.99 (No VAT) to Crispin Davies for cordless telephone with answer machine.
12 £150.00 (No VAT) as a grant to Jenny Kemp for 3 toddler QE II 90th Birthday Parties.
13 £35.16 (No VAT) to Crispin Davies for 24 1st class and 36 2nd class stamps.
14 £180.00 (£150.00 + £30.00 VAT) to Harmer and Sons Ground Maintenance Ltd for 2 cuts in April 2016.
15 £29.25 (No VAT) to Lyminge Methodist Church for hall hire in April 2016.
16 £6.00 (No VAT) to Christine Barnett for search of the Land Registry.
17 £21.59 (£20.00 + £0.60) to Crispin Davies for Clerk’s telephone and broadband for May 2016.
18 to Crispin Davies for net May salary.
19 to Post Office Ltd for May 2016 HMRC payment.
20 £250.00 (No VAT) as a grant to Elham Valley Walkers Are Welcome Group for 2016 walking festival.
21 £20.00 (No VAT) to Little Stour & Nailbourne River Management Group as 2016/17 annual subscription.
22 £51.43 (£42.86 + £8.57 VAT) to Crispin Davies for 250 envelopes, 1 lever arch file and 25 plastic folders.
23 £100.00 (No VAT) as a donation to Geoff Baldock for storage of Council equipment and materials.