EFFECTIVE DATE: January 20, 2016
DURATION: Effective until superseded or removed / 6160
Page 1 of 2
FSM 6100 – personnel management
Chapter 60 – attendance and leave
/ Forest Service MANUAL
ottawa nf (Region 9)
ironwood, mi
fsM– 6100 Personnel management
chapteR 60 – attendance and leave
Supplement No.: 6160-2016-1
Effective Date: 20January 2016
Duration: This supplement is effective until superseded or removed.
Approved: LINDA L. JACKSONForest Supervisor / Date Approved: 01/04/2016
Posting Instructions: Supplements are numbered consecutively by Manual number and calendar year. Post by document; remove the entire document and replace it with this supplement. Retain this transmittal as the first page(s) of this document. The last supplement to this Manual was 2010-1 to Chapter 60.
New Document / 6160-2016-1 / 2 PagesSuperseded Document(s) (Supplement Number and Effective Date) / 6160-2010-1 / 2 Pages
Digest:
2010 –Adds clarifying statement regarding eligible employees; some minor editorial changes throughout chapter.
6160.3 - Policy
The following policy will be observed for all units of the OttawaNational Forest in the event overnight or early morning weather conditions are sufficiently severe to cause school/work closings or delays. This policy applies for EITHER the school district in which you live or the school district where your work site is located. This policy applies only to those employees who earn leave under their respective appointments.
If weather conditions have caused schools to be either delayed or closed, Forest employees have the flexibility of using up to 2 hours of administrative leave or adjust their work schedule if not eligible to earn leave.Employees must use their own judgment in determining if it is safe to travel to their worksite. During this two-hour period, employees are expected to find alternate child-care if necessary,wait until weather conditions or road conditions improve, or determine to stay home for the remainder of the day.If the office remains open and the employee chooses not to come in, the employee will need to use personal leave (credit hours earned, annual leave, comp time, etc.). If on maxiflex work schedule the employee may use flex hours for the remaining work hours. The employee will notify their supervisor andthe appropriate individual at their duty station that they will not be at work for the remainder of the day. Employees are responsible to know about weather related school closings or delays.
When weather conditions are such that an office will be closed for the day or a portion of the day, the unit notification system will be used. Each unit will determine a notification system that works most effectively and efficiently for thatfacility. Decisions on office closures will be made no later than 7:00 am (local time). Decisions on District/Nursery closure or delayed opening will be made by the District Ranger/Nursery Manager or their acting and decisions for the Supervisor’s Office and Bessemer Ranger District will be made by the Forest Supervisor or acting. When the decision to close the office for part or all of the day is made, employees are not to come to the office until a pre-determined time has been established.
When hazardous weather conditions exist prior to morning office opening and/or schools are NOT in session and there has been no decision to close the office, employees should use their own judgment in deciding if it is safe to travel to work. This may mean they will place themselves on leave or use flex-time status until a decision on closure is made or the individual feels it is safe to travel. If the unit is going to open, but with a delayed start, employees will follow the same protocol as listed above but for a delayed start.
If the employee is not notified of an office closure or delay, it is to be assumed the office is open and employees are to follow the direction listed above.