OFFER LETTER ADDENDUM – UNCLASSIFIED STAFF POSITION

While your signature on the offer letter indicates your intention to accept this position, for final approval of hire or rehire, you must do the following:

·  Successfully complete pre-employment screening including a background check, conducted by our vendor Selection.com (Fastrax), and physical examination (if noted on your offer letter).

·  Complete the federal I-9 (Employment Eligibility Verification) and required employment forms described throughout this letter, before the date of your scheduled New Employee Orientation noted below.

·  Attend and complete New Employee Orientation on the date scheduled below.

This is an unclassified civil service position. All unclassified employees of the University of Cincinnati serve at-will; that is, at the pleasure of the Board of Trustees. By accepting this position you understand and acknowledge that as an at-will employee, both you and the University remain free to end the employment relationship at any time for any reason or for no reason at all.

NEW EMPLOYEE ORIENTATION

New Employee Orientation is UC’s way of welcoming you to the UC community.As a new employee at the University you have a world of opportunities ahead of you.

You are scheduled to attend New Employee Orientation on [Date].This will be your first official day of employment and attendance is required for all new and rehired staff.

When: Orientation begins at 8:00 am and ends at approximately 12:30 pm – please arrive by 7:45 am to allow time for traffic and to get situated.

Where: University Hall, 51 Goodman Drive (Room 450), Cincinnati, Ohio, 45219.Free parking is available in the Kingsgate Garage at the Marriott Hotel next to University Hall.Please remember to take a parking ticket and bring it with you to Orientation for validation. To access the building from the Kingsgate Garage look for the elevators marked University Hall.

What: You will learn about UC, meet fellow new employees and start your time here off right by:

·  Providing information that will ease your transition into the workplace;

·  Painting a clear picture of the institution as a whole;

·  Introducing you to University policies, procedures, customs and traditions;

·  Laying a foundation for your career with the University;

·  Helping you adapt faster to your job and department.

After the New Employee Orientation session concludes, you will report to your designated work area for continued departmental orientation. Your Position Manager is aware that you are attending the New Employee Orientation. If you miss your scheduled New Employee Orientation for any reason, your hiring department contact will be in touch with you to discuss rescheduling Orientation.

NOTE: You will be unable to begin employment with the University until you attend New Employee Orientation.As a result, your start date will be delayed, and your first pay date and benefits eligibility date may be delayed, as well. Therefore, it is imperative that you attend New Employee Orientation on your scheduled date above.

STEPS REQUIRED BEFORE ORIENTATION

·  Sign and return a copy of the Offer Letter before [Date], which will indicate your intention to accept the position. Be sure to keep a copy for yourself.

·  Complete Step 2 of the Hiring Process. An email will be sent from Human Resources requesting that you login to your Application and provide additional identification.

·  Check your email for the User Name and Password for the New Employee Portal. Login to the Portal and complete the online paperwork in the section REQUIRED BEFORE YOU START. If you do not have access to a computer to complete these forms, you may come to Human Resources BEFORE your scheduled Orientation date and use one of our computers.

Prior to New Employee Orientation, you must complete important payroll and employment verification documents, including the I-9, via the New Employee Portal. The University of Cincinnati is an E-Verify Employer. The information provided on the electronic I-9 (including Social Security Number) will be processed through the E-Verify system.

BRING WITH YOU TO ORIENTATION

·  Your User Name and Password used for accessing the New Employee Portal.

·  Acceptable, original form(s) of identification, as indicated in the pre-employment paperwork completed on the New Employee Portal.

·  Your banking information (routing / transit number and account number) for Direct Deposit.

Your employment eligibility MUST be verified within your first three days of employment.

BENEFITS PACKAGE

A comprehensive benefits package is one of the many advantages to employment with UC. You will have an opportunity to learn more about your benefits during New Employee Orientation. However, you will want to visit our Benefits website prior to attending Orientation so you are familiar with your benefits options and have your choices ready for the Employee Self Service lab.

Please refer to the UC Benefits website at www.uc.edu/hr/benefits to learn about available benefit plans. Discuss available options with your family prior to attending Orientation as you will have time during Orientation to enroll in benefits, such as health and life insurance utilizing our online Employee Self Service (ESS) tool. Human Resources representatives will be available to assist you. You will also enroll in payroll direct deposit via the ESS. Your benefits (default or otherwise), will be effective on the first day of the month following 28 days of employment.

If you elect to enroll your dependents (spouse, domestic partner, and/or children) in UC’s medical or dental plans, you are required to provide documentation confirming their relationship to you. You will be contacted by our vendor HMS Employer Solutions and asked to provide verification documentation. Information about the required documentation can be found on the UC Benefits website at: www.uc.edu/hr/benefits. It is not necessary to bring dependent verification documentation to New Hire Orientation.

If you need assistance or have any questions pertaining to your benefits, please feel free to contact the Human Resources Service Center at 513-556-6381. NOTE: You are not able to access ESS until your hire date.

RETIREMENT PLAN INFORMATION

Employees of Ohio public colleges and universities do not participate in the federal Social Security system, other than making contributions to Medicare. From your initial date of hire, you will be enrolled in the Ohio Public Employees Retirement System (OPERS).

As a regularly scheduled, full-time (100% full-time equivalent) employee, you have the option to change from the state retirement system (OPERS) to the Alternative Retirement Plan (ARP). You have 120 days from your date of hire to choose the ARP or remain with your assigned state retirement plan (OPERS). Once you have chosen your retirement plan, your decision cannot be changed while you are employed by the university.

In order to make your election, you must complete Section I of the Retirement Plan Election Form available at www.uc.edu/hr/benefits. You must complete this form whether you choose to remain in OPERS or elect participation in the Alternative Retirement Plan. Please submit your form within 120 days of hire to the address shown on the form.

If you elect OPERS within your 120 day election period and you are not already a member, you have an additional time period to select between the OPERS Defined Benefit, Defined Contribution, and Combined Plan options. (Note: If you are a new member of OPERS, OPERS will send you an enrollment kit for your selection between the Defined Benefit, Defined Contribution and Combined Plan options). You have a total of 180 days from your eligible appointment date to select between the three (3) OPERS options. If you are already a member of OPERS, and elect OPERS as your retirement program choice, you will continue to participate in the OPERS retirement plan in which you are currently enrolled.

Welcome to UC - We look forward to seeing you at Orientation!

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