Are You Aware of What SAMSA and the Various Regulations Require of You?

Revision 1.2 November 2007

Are you aware of what SAMSA and the various Regulations require of you?

The various Acts and regulations place the onus on the owner and in some cases the master as well, to ENSURE that the vessel and the crew comply with the requirements of the regulations at all times.

The SAMSA surveyors do NOT replace the owners and crew in matters of safety and their main function is to ensure that the owner, master and crew are in fact making reasonable efforts to apply regulations and maintain safety standards.

To assist vessel owner/owners representative to manage safety aboard and to demonstrate that management is playing its part, the following checklist has been compiled for your assistance and guidance. (Please note that it is not a complete list but covers the main issues.)

THE SURVEYOR WILL REQUEST A COMPLETED FORM FROM THE OWNER/OWNERS REPRESENTATIVE BEFORE, OR AT THE VERY LATEST, AT THE SURVEY!

Failure to do so may be understood to mean that management is not applying themselves to safety management unless they are able to produce a similar initiative on their part.

Owner/Owners Representative Declaration:

I have read and completed this checklist in preparation for the vessels Local General Safety Survey.

Signature Date

CLASS IX & IXA

Class IX - A tug, tender, lighter, dredger, barge or hopper which is employed at a port in the Republic and proceeds to sea for not more than 10 miles from the entrance of such port.

Class IXA - A tug, tender, lighter, dredger, barge or hopper which is employed at a port in the Republic and does not proceed to sea.

LOCAL GENERAL SAFETY SURVEY

IMPORTANT NOTICE - SAFE ACCESS

OWNERS/ OPERATORS ARE ADVISED THAT SAMSA REGARDS THE NON-PROVISION OF SAFE ACCESS TO VESSELS IN A SERIOUS LIGHT. THIS REQUIREMENT IS FOR ALL PERSONS REQUIRING ACCESS TO VESSELS (NOT JUST SURVEYORS).SAMSA SURVEYORS WILL ISSUE A APROHIBITION ORDER@, REQUIRING THAT ALL WORK ON BOARD BE HALTED UNTIL ACCESS IS PROVIDED TO THE SATISFACTION OF THE SURVEYOR, IF THE NON-PROVISION OF A SAFE ACCESS IS NOTED AT ANY TIME.

1. DOCUMENTATION

CHECK / ITEM / NOTES
EXPIRY DATE : / CERTIFICATE OF REGISTRY
(MSA Sect 13 & 15) / The original Certificate of Registry must be onboard. Check that the information on the certificate is correct. (eg. Owner & Engine make & model)
EXPIRY DATE : / PREVIOUS LGSC & MANNING CERT=s
(MSA Sect 73 & 194) / The surveyor may want to sight the certificates of competency, so have them aboard. The vessel=s current LGSC must be prominently displayed on board.
Surrender EXPIRED Certificates.
EXPIRY DATE : / I.O.P.P CERTIFICATE
(MARPOL Annex 1 Reg 4) / Vessels of over 400 Gross Register Tons (GT) require an International Oil Pollution Prevention Certificate.
OIL RECORD BOOK
(MARPOL Annex 1
Reg 20) / Vessels over 400 GT must maintain an oil record book. Part I of the book must be correctly filled in and up to date. Entries must be made whenever bilges are pumped, fuel is transferred, bunkers are taken or slops are landed. Receipts for slops landed must be kept.
S.O.P.E.P MANUAL
(MARPOL Annex 1
Reg 26) / Vessels over 400 GT must have a SHIPBOARD OIL POLLUTION EMERGENCY PLAN on board which has been approved by SAMSA.
- The plan must have been read and signed by at least one of the ship’s officers.
- The oil pollution equipment listed in the plan must be on board and may be sighted by the surveyor.
- The plans as listed in the manual must be kept with the manual and be up to date.
- The contact numbers must be correct and up to date.
EXPIRY DATE : / HULL CERTIFICATE
(Const Reg 193) / A valid DRY DOCKING CERTIFICATE must be on board.
EXPIRY DATE : / LOAD LINE CERTIFICATE
(MSA Sect 204 to 207) / Vessels with a registered length of over 14 metres require a Local Load Line or Local Load Line Exemption certificate.
EXPIRY DATE : / RADIO CERTIFICATE
(MSA Sect 190) / These are carried out by SAMSA.
Please note that the Local General Safety Certificate may not be issued until the Radio Surveyor has reported that the condition of the installed radio equipment is satisfactory.
STABILITY BOOK
(MSA Sect 226)
(S of N reg 7,8 & 10) / Vessels coming on to the SA register after 01 April 1995 are required to have a SAMSA approved stability statement on board. Vessels registered prior to 1995 which are so altered to affect their stability are also required to have an approved stability statement on board. Any special operating instructions must be posted in the wheelhouse and in the engine room, if appropriate
EXPIRY DATE : / COMPASS DEVIATION CARD / BOOK
(MSA Sect 228 &
S of N Reg 13 & 14) / The validity of a deviation card is one year. A compass deviation book may be maintained in lieu of having the compass swung annually by a qualified compass adjuster.
Chart №s / NAUTICAL CHARTS AND
PUBLICATIONS
(C&NP regs 2002 ) / Charts for the area of operation are to be corrected and up to date.
Sailing Directions, Appropriate volume of the 3, for area. Tide tables
List of Lights and fog signals. List of Radio Services.
SERVICE DATE : / LIFE RAFTS
(LSA Reg 25) / The annual inspection/service certificate needs to be on board and may be sighted by the surveyor.
SERVICE DATE / RESCUE BOAT
(LSA Reg 31A, Annex 24) / The annual inspection/service certificate needs to be on board and may be sighted by the surveyor. The survey may require that the launching and recovery of the rescue boat be demonstrated.
EXPIRY DATE : / FIRE FIGHTING APPLIANCES
(LSA Reg 118) / The annual inspection/service certificate needs to be on board and may be sighted by the surveyor. Servicing of appliances must be carried out by a SAMSA approved DOTFAS station.
EXPIRY DATE : / GAS CERTIFICATE
(Const Reg 159) / If a gas stove is fitted, an annual service certificate must be on board and may be sighted by the surveyor.
EXPIRY DATE : / MEDICAL & MEDICAL LOCKER
(MSA Sect 101, 167 & 168)
(MOS Reg 5)
(Med Appl Regs 4 & 9) / The surveyor may want to sight each crew members medical certificate.
A current certificate of inspection (validity = 1 year) from a Doctor or Pharmacist on board as well as the Ship Captains Medical Book (> 15hrs from port) OR First Aid Book (< 15 hrs from port)
EXPIRY DATE : / AIR RECEIVER(S)
(Const Reg 179) / If the Main Engines are air started, air receiver pressure test and relief valve service records must be held. Air receivers must be hydraulically pressure tested and safety valves overhauled every 4 years.
EXPIRY DATE : / ELECTRICAL
(Const Reg 180) / Certification of any electrical testing carried out must be on board.
An insulation test is to be carried out every 4 years (circuits > 50V). The resistance between all insulated circuits and earth may not be less than 100 000 ohms.
EXPIRY DATE : / LIFTING APPLIANCES
(MOS Reg 17) / All deck lifting appliances (Davits, cranes, etc) are to have valid load test certificates and be marked with their Safe Working Loads (SWL).
OFFICIAL LOG BOOK
(MSA Sect 182) / On vessels over 100 GT a Log Book must be on board and have been correctly filled in with regard to occurrences on board (See sect 133 & 183 of the MSA).
ARTICLES OF AGREEMENT
(MSA Sect 102 &
LSA Reg 46) / -Required on vessels over 100 GT. Articles are correctly filled in and up to date.
-Vessels < 100 GT:- a list of all the persons on board is to be made and left ashore.
SHIP MANEUVERIG DATA
(M-Notice 18 of 1991) / Required on vessels over 100 GT. Providing information on the vessel speed corresponding to Slow, Half and Full ahead and time elapsed and distance travelled to stop in the water when going from full ahead to full astern “crash-stop”.
OCCUPATIONL SAFETY
(MOS Reg 1 – 27) / -A copy of the Maritime Occupational Safety Regulations, 1994 must be on board.
-One suitably qualified ship’s officer or crew must be appointed (in writing!) as the safety officer. (Not the Master or Skipper). They must have proof of approved course attendance.
-A file or log book must be maintained containing recordings of safety meetings, checks of safety equipment and repairs or servicing of safety equipment -
-A copy of the publication “Code of Safe Working Practices for Merchant seaman” published by Her Majesty=s stationary office (UK) and relevant Marine Notices must be on board.

2. DISTRESS SIGNALS

CHECK / ITEM / NOTES
EXPIRY DATE : / FLARES
(LSA Reg 46) / Class IX ONLY
- 12 x Parachute or red star distress flares.
- To be stored in a watertight container.
FLAGS / - Flags N, C, W, V, Q.
LIFE SAVING SIGNALS CARD
(LSA Reg 46) & Annex 13. / - To be kept in waterproof container with the distress signals.
SIGNALING LAMP
(MSA Sect 229) / - Required on vessels over 100 GT.
- A ship and portable battery power source is required.
GENERAL ALARM / Means must be provided to warn members of the crew in an emergency In vessels over 30 metres in length, this should be in the form of a General Alarm operable from the wheelhouse.
FIRE ALARM / - If a fire alarm is fitted, it must be operational.

3…NAVIGATION /..

3. NAVIGATION

CHECK / ITEM / NOTES
NAVIGATION LIGHTS
(Coll Regs Rule 23, 24, 27, 29 & 30) / - Masthead light forward (2nd masthead light aft if > 50m), sidelights, stern light, “Not-Under-Command” lights (R-R) and an anchor light.
- NUC and anchor oil lamps are to be provided unless the vessel has two sources of power available (Battery + Generator set).
- When towing; 2 or 3 (tow > 200m) masthead lights in a vertical line and a towing light above the stern light.
- When pushing/towing alongside; 2 masthead lights in a vertical line.
- When engaged on pilotage duty shall exhibit, at or near the masthead, 2 lights in a vertical line – Upper – White & Lower – Red
SOUND SIGNALS
(Coll Regs Rule 33) / - A ship > 12M requires a Whistle (foghorn)
- A ship > 20M requires a Bell
SHAPES
(Coll Regs Rule 24, 27, 30) / - 2 x black spheres able to be rigged to show vessel “Not Under Command” or “At anchor”
- 1 x diamond shape for tow lengths > 200m (if this is envisaged).
DIRECTION
(S of N Reg 12, 13 & 14) / - 1 x magnetic compass at the steering position.
- A compass deviation book should be maintained by the master. If this book is not maintained to the satisfaction of the surveyor or if the compass deviation is regarded as excessive, the compass must be swung annually by a qualified compass adjuster.

4. LIFE-SAVING EQUIPMENT

CHECK / ITEM / NOTES
EXPIRY DATE :
PERSONS:
…… …… / LIFE RAFTS
(LSA Reg 15 & 16)) / - At least one SAMSA-approved liferaft, properly stowed, to accommodate all persons on board ie. 100%.
- SAMSA recommends the fitting of hydrostatic release mechanisms.
Note: Liferafts are not required on class IXA vessels or a class IX vessel being a dumb lighter, barge or hopper which is towed to sea (unmanned).
EXPIRY DATE: / RESCUE BOAT
(LSA Reg 15, 31A &
Annex 24) / - A lifeboat or rescue boat stowed in a cradle and be able to be launched and recovered on one side of the class IX vessel with a full complement of persons and equipment is required.
- To be SAMSA approved and carry required safety equipment.
- To be maintained in a state of readiness for immediate use.
- Rescue boats may be utilised as work boats provided that they are able to return to the vessel within 5 minutes in the event of an emergency.
Note: Liferafts are not required on class IXA vessels or a class IX vessel a dumb lighter, barge or hopper which is towed to sea.
LIFE JACKETS
(LSA Reg 15, 16 & 30) / - Life jackets for all persons must be carried.
- Life jackets must be SOLAS type SAMSA approved and fitted with a SAMSA approved light, plastic whistle and reflective tape.
- The vessel’s name/number is to be marked on the lifejackets.
- The life jackets are to be stored in a dry, accessible place.
BUOYANCY AIDS / - N/A
LIFE BUOYS
(LSA Reg 15, 16 & 29) / - A minimum of 2 life buoys must be carried.
- At least 2 life buoys must be fitted with self-igniting lights
- At least 1 lifebuoy per side of the vessel is to be fitted with a 27m buoyant line.

SURVEY CHECK LIST: CLASS IX & IXA Page 9 of 9

Page 9 of 9

5. ANCHORS

CHECK / TEM / NOTES
ANCHORS
(Const Reg 168)
(S of N Reg 62) / - Vessel’s >25ton are to be fitted with an anchor and chain which can rapidly be deployed. A spare anchor is also to be carried. (A spare anchor is not required on class IXA vessels unless the vessel size or intended service renders it necessary).
- A windlass is required if the anchor weight is > 75 kg.
- The surveyor may require the anchor operation to be demonstrated.

6…ACCOM. & GALLEY./….

6. ACCOMMODATION AND GALLEY

CHECK / ITEM / NOTES
VENTILATION
(Const Reg 165) / - Adequate ventilation is to be provided to all spaces.
- Sleeping spaces must be provided with inlet and exhaust ventilators.
- Air inlets and exhausts must be closable from an external position.
EMERGENCY ESCAPES
(Const Reg 163) / - If more than 10 people are accommodated in a space, a clearly marked, unobstructed emergency escape must be provided.
TOILETS / - The vessel should be provided with enough toilets for the mode of operation. At least one toilet is required.
STOWAGE OF GOODS
(MSA Sect 161) / - Adequate stowage for the crews personal effects must be provided.
- Stores, spares, food, etc may not be stored in the crew accommodation spaces.
ADJOINING E/R
[Escape & ventilation]
(Const Regs 163 & 165) / A separate escape must be fitted to the space which does not pass through the E/R.
Accommodation adjoining machinery spaces is to be fitted with effective means to prevent fumes from entering the compartment.
GARBAGE
(MARPOL Annex V) / - Facilities must be provided for the retention of all garbage (eg. plastics) on board.
- Vessels carrying 15 or more crew to have a GARBAGE MANAGEMENT PLAN
FRIDGES / Walk-in fridges must be fitted with “Lock-in” alarms.
GALLEY STOVES
(Const Reg 159 & 170) / - Fuel / power sources must be located outside the galley.
- Remote means of isolating the fuel / power source is to be fitted outside the galley.
- If a gas stove is fitted; means must be provided to shut off the gas supply in the event of the flame being extinguished by what ever means.
- All low pressure gas piping to be of seamless steel, stainless steel or copper.

7. ELECTRICAL