The Blake School • Internal Event Planning Form
1. Contact the appropriate campus calendar contact (see p.2) to verify that the date and space are available on the Master Calendar.
2. Complete, save as a new file and attach this form (and any room set-up notes) to an email to Joni Starr (Head of School’s Office) for scheduling. Once approved, you will receive an email confirmation. A copy will be sent to Ken Nivala (Director of Buildings & Grounds), the appropriate campus calendar coordinator and if necessary, Nicolle Thomas (Food Service Director) and Audio Visual personnel.
I have read and accept the terms of the Taher Catering & Event Planning Guide.
This is a part of a Facility Rental (for Facility Rental use only)
IMPORTANT: Submit your request at least seven (7) working days before the event and fill in all appropriate blanks.
EVENT DETAILSName of Event: Blake Bearister Meeting / Date(s): Multi-see notes / Campus/Room: Multi-see notes / Audience(s): Parents
(i.e. Parent, Program, Staff, Division)
Event Start Time: Multi-see notes / Event End Time: / Pre-Event Prep Time: / Post Event Tear Down Time:
Attendance Anticipated: 15-20 / Field Trip: / Note: Contact Transportation Department to make appropriate arrangements.
BILLING AND CONTACT INFO
Name of Person in Charge: Lindsay Youngdahl Div./Dept. Athletics / Faculty Staff/Administrator
Phone Number: x3803 / Acct. Name/#: Parent Assoc. / 01 -2250 -30 -40 Project (If applicable):6050
FOOD SERVICE REQUIREMENTS
Wait Staff: / Bag/Boxed Lunches: Buffet: Cafeteria Line:
Menu Items: Lunch meetings 3/6 & 5/1-provide wrap sandwiches, chips, water; Breakfast meeting 4/3-provide coffee & streudel bites or similar / Notes:
AUDIO VISUAL SERVICE REQUIREMENTS
Microphone: / PA System:
LCD Projector: / Projection Screen:
Podium/Risers: / TV/DVD/VCR:
Laptop: / SmartBoard:
(HC Lib & Lab)
BUILDINGS & GROUNDS SERVICE REQUIREMENTS
Chairs (type/#): / Tables(size/#): / Coat Racks (#): / Waste Baskets(#):
Security: / Fireplace: / Signs: / Notes: No special set up
Room Set-up: Hollow Square Remove Tables from Room Horse-Shoe Other:
REVISED HOS 8/10/09
NOTES:March 6 -Bovey 12:15pm-1:45pm (LUNCH); April 3 - PCR 8:45am-10:15am; May 1 -PCR 12pm-1:30pm
FOR OFFICE USE ONLY:
CALENDAR CONTACTS & SPACE RESERVATION LIST
Building and Room Name Abbreviation Capacity
Lower School Highcroft Campus – Wayzata
Contact: Hilary Smallwood (952-988-3550)
Highcroft Dining Room HDR 150+
Highcroft Library LSH Lib 75+
Highcroft Meeting Room HCRMR 30
Lower School Blake Campus – Hopkins
Contact: Brenda Anderson (952-988-3501)
Blake Campus Lower School Library LSB Lib 30+
Blake Campus Lower School Conference Room LSBCR 15+
Blake Campus – Hopkins
Contact: Brenda Anderson (952-988-3501)
Blake Campus Dining Room BDR 250+
Loggia
Middle School Blake Campus – Hopkins
Contact: Deb Nesbitt (952-988-3603)
Bovey Chapel Multipurpose Room Bovey 100+
Pillsbury Conference Room PCR 50+
Crosby Conference Room CCR 16+
Middle School Conference Room MSCR 8
Upper School Northrop Campus – Minneapolis
Contact: Betty Brown (952-988-3700)
Conference Room #123 US #123 12+
Alumnae Room (2nd floor) US Alumnae 40+
Martha Bennett Gallery (2nd floor) US Bennett Gallery 25+
Conference Room #217 US #217 10+
Forum Room (3rd floor) US Forum 40+
Donald C. Dayton Library US Lib 75+
Northrop Dining Room NDR 200+
Northrop Small Dining Room NSDR 16
Contact Chris Johnson at 952-988-3614 to reserve the MPAC
(MacMillan Performing Arts Center) – Blake Campus
Contact 952-988-3774 to reserve the JNA
(Juliet Nelson Auditorium) – Northrop Campus
Contact Diane Landis at 952-988-3753 to reserve the Black Box
– Northrop Campus
Contact Athletics at 952-988-3800 to reserve all athletic spaces
NOTE: Open flame devices or flammable materials of any nature and smoke machines must not be brought into the building except by special permission of Ken Nivala, Director of Buildings and Grounds. Alcoholic beverages are not permitted without written approval from Head of School. THE BLAKE SCHOOL, INCLUDING THE GROUNDS, IS TOBACCO FREE AND BANS ALL WEAPONS AND FIREARMS. REVISED 07/27/12