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American Maritime Modernization Association, Inc.
Subject: Minutes of the QA Subcommittee Meeting held 2 April. 2015
Attached: Meeting attendance
Members of the American Maritime Modernization Association QA Subcommittee met at QED at 3487 Inventors Rd. Norfolk, VA. at 9:00 AM on 2 April. 2015.
Members not in attendance: Members in attendance at this month’s meeting decided that the participation will be shown on the attached roster.
We had 9 persons representing 9 companies.
Opening remarks: Don Zimbro Chairperson of the QA Subcommittee called the meeting to order, welcomed members and presented the overview of the agenda.
Visitors in attendance: None
Agenda Items:
Review and Approval of last meeting minutes: A motion was accepted and seconded to accept the minutes as written
VSRA Meeting Highlights: Members provided the group with a brief of the discussions during the VSRA Quality committee. Dennis requested that members provide topics for the QMB meeting. Discussion around methods of communicating with member companies that have delinquent audits due to not having a quality system implemented or not being able to get a response from them. Chris Davenport (Chair person of the Audit Committee) presented a plan to the committee for member companies that are 90 days past their audit date. The plan involves holding a joint discussion with the company to be audited representative (above the QA Manager), VSRA President and the VSRA Quality Committee Chairperson to determine what action to take moving forward. Chris also described proposed changes to the Interview checklist format.
AMMA General Meeting:
Discussion took place about narrowing down the candidates for the position being hired to assist the organization with membership and direction. Ron feels they are very close to making an offer to one of the remaining candidates. Nick Clark gave the treasures report which is attached. A suggestion was made to invest some of the money to a better interest yielding fund. An annual audit of the accounts is scheduled for this month. The Organization now has 53 members and as always is looking to grow
.The next general meeting will be 23 April. 2015 at 1300 at QED facility on Witchduck Rd.
Multi-pin Connector/Cableway/Fiber-Optic Process Audits Due to massive schedule challenges encountered the multi-pin audits will be conducted concurrent with the weld audits. A current List of multi-pin audits remaining has been compiled by Dave Finke and Don Zimbro to act on final resolution. We are 95% complete.
Weld/Brazing Audits Dave Finke was present and did provide an update to the committee. Dave informed the committee that only 2 weld audits remain outstanding. The remaining audits were scheduled for the beginning of this month but keep getting delayed. The decision to take in consideration proof of previous government of third party weld and NDT audits as satisfying the AMMA requirement was discussed for the second time and presented to the committee for a vote. The motion was carried and the process will be adopted on the next cycle of audits. Don will draft and add a statement at the beginning of the weld audit as well as inform all auditor that when making contact with companies scheduled to be audited to be sure to inquire if a recent third party audit has been performed and request proof of the same.
Subcommittee Meeting Discussion: A lot of discussion took place, prior to the bringing it up for vote, as to member companies concerning receiving compliant weld audit inspections from government agencies or VSRA be given consideration for satisfying the AMMA weld audit requirement. The committee members present strongly felt that this practice should be documented and adopted moving forward.
Wally Finn provided Don a Draft of proposed changes to Standard Items. Some discussion took place as to the need for the CNRMC to take a more active role in aligning the approval process and recognition of approval across RMCs for:
· Quality Management Systems
· Weld procedures (Standardize)
· NDT Procedures (Standardize)
Wally Finn and Don Zimbro briefed the committee on the CNRMC industry call discussions surrounding 009-09 and 009-60 as well as the NMD a process still being worked to resolve some continuing issues.
Lessons Learned: Don did provide by E-mail a correspondence received from NAVSEA 04XQ (Marion Hall) concerning areas to address when requesting three year renewal of acceptance of your Quality System.
A motion to adjourn the meeting was made and seconded. The attending members were asked for input on interest in future guest speakers that they would like to have come to the meetings to enhance the meetings and member knowledge.
Next Meeting: the next QA subcommittee meeting will be 7 May. 2015 at
9:00 AM at QED, 3487 Inventors Road, Norfolk
We now have a call in number which is a toll call number:
Conference call # 1-605-475-5900
Code# 267-2299
Respectfully submitted by Don Zimbro, Chairman, AMMA QA Subcommittee