RESPONSIBLE TO:Lead Recruitment and Selection Specialist

Job Description

POST:Recruitment Officer

SALARY:NJC SP 25 – 29, Inner London (£25,067 - £28,224 per annum) +Local Government Pension Scheme)

LOCATION:Oasis National Office, London

WORKING PATTERN:Full time – 37 hours per week, 52 weeks per year

DISCLOSURE LEVEL:Enhanced

JOB PURPOSE:

To provide an efficient, effective, professional and comprehensive ‘frontline’ recruitment service to Oasis academies and National Office teams to ensure the best possible candidates are recruited and retained so they are able to deliver excellent outcomes for our pupils.

The Recruitment Officer will be the first point of contact for candidates and hiring managers and will be responsible for the coordination and administration of vacancies from inception through to hand-over of a finalised applicant pack (all completed pre-employment checks) to local managers / the HR Administrator to draft contracts and new starter paperwork.

SPECIFIC RESPONSIBILITIES:

A.Recruitment Marketing

To draft copy and design adverts, application packs and other relevant marketing materials that are accurate and relevant, pleasing to the eye, and sell the organisation and its benefits in order to attract the best possible applicants for vacancies
To post adverts and marketing materials on the various job boards and recruitment media channels in a timely and accurate fashion ensuring the best possible exposure for vacancies
To liaise with external advertising agencies when required, ensuring all OCL adverts are placed, considering manager’s requests/needs, media costs/effectiveness and budget constraints
To post vacancies on the OCL website and ensure the site is kept up-to-date, removing vacancies once expired
To keep an up-to-date database of all relevant media contacts and agreed rates/prices and be responsible for sourcing new media and regularly re-negotiating rates to ensure we achieve value for money and the maximum number of relevant applicants
To monitor the effectiveness of different media in order to be able to advise hiring managers on the most effective option to source candidates for their vacancies
To utilise social media in order to gain traffic tovacancies and attract both passive and activecandidates. This will include the use of Twitter, LinkedIn and Facebook as and when deemed appropriate
To undertake other design and digital projects to build the employer brand and attract candidates to the organisation.

B. Vacancy Coordination

Tosupport managers in drafting job descriptions and person specifications, providing templates and advice as required
To coordinate the process of vacancy approval via the hiring requisition form, ensuring the correct information is obtained in a timely manner and that managers are kept well informed
To be responsible for the coordination of interview/selection logistics including room bookings, diary management, scheduling and preparation of relevant materials
To provide the highest levels of support and information to hiring managers throughout the process, including specific information on advertising, pre-selection tools and techniques and recruitment timescales
To be the first point of contact for candidates, creating a positive first impression and ensuring that all requests for recruitment packs and other general queries are responded to swiftly and professionally
To coordinate the shortlisting process, ensuring the hiring manager and selection panel have all required documentation, providing assistance and advice as necessary
To be responsible for interview set-up including finalising the schedule, calling candidates, sending invites and liaising with managers to ensure that all paperwork is sent prior to interview
To inform all applicants of the progress of their application either by phone or in writing
To be responsible for the creation and regular update ofdatabase’s and tracking systems in order to keep up-to-date records of both vacancies and applicants. To usethis data to organise workload, update managers and produce mail merge documents, statistics and other information as required
When required, to liaise with external recruitment agencies to source candidates for hard to fill roles.

C. Job Evaluation

To be trained in job evaluation techniques and be part of the panel undertaking the process
To co-ordinate job evaluation panels and ensure completion of the process within agreed time frames
To accurately record results from job evaluation and prepare statistics as required for managers and other relevant parties.

D. Compliance and New Starter Administration

Prior to interviews taking place, to undertake List 99 checks and send out reference requests for all shortlisted candidates
On the day of interviews, to take copies of candidates’ right to work and DBS check documentation, ensuring appropriate accuracy and storage
Following offer, to ensure all necessary pre-employment checks, including DBS, references, and waivers (where necessary) are carried out and recorded in accordance with regulations where appropriate
To act as the first point of contact for all DBS matters and maintain appropriate databases to enable systematic checking and monitoring of staff
To draft provisional employment offers in line with the OCL recruitment timeframe
To ensure accurate and timely handover to the HR/Payroll Administrator in order that they are able to draft contracts and process the new starter paperwork.

E. Recruitment Administration

To develop and maintain procedures and systems to ensure the efficient and effective running of the recruitment service
To be responsible for all recruitment related filing (including application forms and interview notes), ensuring relevant document is stored and later disposed of (both electronically and in hard copy) as per guidelines/legal requirements, and that files are kept up-to-date and orderly
To ensure records and information systems are kept accurately including the inputting and updating of information on appropriate computerised information systems
To be responsible for the administrative aspects of senior leadership recruitment for positions across OCL, and to provide logistical support during related assessment process if required
To provide administrative and logistical support for recruitment events as and when required
To ensure the timely processing of any relevant invoices relating to recruitment activities.

F. PA & General Team Support

To manage the diary of the Head of HR and organise meetings and travel itineraries
To assist the Head of HR with projects and case work as necessary
To attend and produce minutes when required for relevant meetings and hearings, ensuring high levels of accuracy at all times
To assist the HR/Payroll Administrator in processing paperwork and inputting information onto payroll
To undertake other tasks as required as directed by the Lead Recruitment and Selection Specialist and Head of HR
The nature of this post will require flexibility to meet urgent work needs as they arise. This will inevitably entail some work outside normal office hours. The job description therefore is not intended to be exhaustive. The post holder will be expected to adopt a flexible attitude to the duties which may have to be varied after discussion, subject to the needs of the service and in keeping with the general profile.

G. Safeguarding children and young people

Oasis is committed to safeguarding and promoting the welfare of children and young people. We expect all staff to share this commitment and to undergo appropriate checks, including an enhanced DBS check.

OTHER:

The above responsibilities are subject to the general duties and responsibilities contained in the Statement of Conditions of Employment.

The duties of this post may vary from time to time without changing the general character of the post or level of responsibility entailed.

Signed:

Employee: / Line Manager:
Print Name / Print Name
Date / Date

Recruitment Officer

Person Specification

Our Purpose

Oasis Academies exists to provide a rich and balanced educational environment which caters for the whole person - academically, vocationally, socially, morally, spiritually, physically, emotionally and environmentally. Our task is to serve our students as well as to provide a learning hub for the entire community. In this way we will raise aspirations, unlock potential and work to achieve excellence through encouraging a ‘can do’ culture which nurtures confident and competent people.

Oasis Ethos

Our ethos is an expression of our character - it is a statement of who we are and therefore the lens through which we assess all we do. Our work is motivated and inspired by the life, message and example of Christ, which shapes and guides every aspect of each of our schools. This is foundational to our belief that all people are created and loved by God as equal and unique beings, and to our commitment to model inclusion and compassion throughout all the aspects of the life and culture of each Academy community.

For further information, please refer to the Education Charter document which accompanies this job description.

Essential / Desirable
Qualifications /

Right to work in the UK
Math’s and English GCSE at Grade C or above (or equivalent)

CIPD HR qualification
Marketing qualification
Qualified to degree level

Experience, Skills & Knowledge /

Experience of working in a fast recruitment environment
Ability to manage conflicting demands and competing priorities
Experience in an administrative role
Excellent communication and interpersonal skills. In particular, an excellent phone manner
A high level of accuracy and attention to detail
Strong administrative and organisational skills
A high level of written English – ability to write clearly, concisely and creatively
Good IT skills with particular knowledge of Microsoft Office Packages including Word, Outlook and Excel

Experience of teaching or working in a school or educational organisation
Experience in a PA role
Working knowledge of HR systems and employment law
Experience of using design based software (Adobe, Photoshop, Illustrator etc.)
Experience of producing marketing copy and materials
Experience of using Social Media in a recruitment context

Personal Qualities /

Friendly, articulate and customer focused
Proactive and able to make sensible judgments when required
Hardworking and conscientious with a flexible approach to work
Calm and patient
Commitment to safeguarding and promoting the welfare of children and young people
Willingness to undergo appropriate checks, including enhanced DBS checks
Motivation to work with children and young people
Ability to form and maintain appropriate relationships and personal boundaries with children and young people
Emotional resilience in working with challenging behaviours and attitudes to use of authority and maintaining discipline
Have a willingness to demonstrate commitment to the values and behaviours which flow from the Oasis ethos.