Ss. John & Paul
Agenda
June 20, 2017
6:30 PM
Members Attending:Deanna Benningsdorf, Darren Laffey, Randy Majerus, Jessica Sporleder, Roger Merschman, and Dave Ortega
Absent:Father Tim Fitzgerald
Opening prayer:6:35pm
Call to Order:6:39pm
Approval of MayMinutes: Randy made motion, Darren seconded it and motion passed.
Approval of JuneAgenda: Added an update from Roger on Phase 2. Darren made motion, Randy seconded it and motion passed.
- Budget
a.Review, Comment
b.Suggested changes?
c.Approval
After a very detailed discussion, the Finance Council suggests that Father Tim and the business manager review the budget and see where additional reductions in expenses can be made before the budget is approved. Due to Father Tim’s absence from this meeting, a timeframe on budget approval could not be established. Budget discussions will continue at the next meeting when Father Tim can be present.
- Financial Statements
a.Financial Position
b.Statement of Activities
Jessica made a motion to approve the financial statements, Darren seconded it, and the motion passed.
- Outsource Payroll
a.Kabel Business proposal
b.Recommendations
Dave presented the proposal for SSJP to consider outsourcing payroll to Kabel. The costs would include a one-time setup fee of $300 and a basic monthly cost for service at $85/month. Additional fees would apply for quarterly reports, year-end W2 mailings, and extra services. The Council decided that this option would be considered further as negotiated costs with Kabel would need to be offset with the new business manager’s salary or in another expense item. Jessica made a motion to consider outsourcing payroll using Kabel, Darren seconded it, and the motion passed.
- Fall Fest
Jessica wanted to discuss Dave’s list of responsibilities regarding his role in tracking financial information for Fall Fest, as Dave will not be on the committee or available for these responsibilities this year following his departure as business manager. Based on the tasks that Dave was responsible for, Laurie Delvaux and Jessica Sporleder will be responsible for these areas until or when the new business manager assumes these.
- Other considerations prior to BM departure
a.Added: Roger gave an update on the kitchen design for Phase 2.
- Next Meeting
a.The next meeting will be July 18th at 6:30pm.
Darren made a motion to adjourn the meeting, Randy seconded it, and all approved.
The meeting adjourned at 8:01pm.