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Dear Dr. :
As you know, the faculty and I are very enthusiastic about your recruitment to the University of Chicago. We are confident you will have a most successful career with us.
Use text from the appropriate column belowAssistant Professor / Associate Professor with indefinite tenure or Professor with indefinite tenure
This letter constitutes a firm commitment of terms to you, contingent on final approval by the Dean and Provost. / This letter constitutes a firm commitment of terms to you, contingent on final approval by the Dean, Provost, and President.
Academic Appointment
Use text from the appropriate column belowAssistant Professor / Associate Professor with indefinite tenure or Professor with indefinite tenure
Your appointment will be for 12 months per year at 100% effort on a term basis as an Assistant Professor in the Biological Sciences Division (BSD) track in the Ben May Department for Cancer ResearchDepartment of Biochemistry and Molecular BiologyDepartment of Ecology and EvolutionDepartment of Human GeneticsDepartment of MicrobiologyDepartment of Molecular Genetics and Cell BiologyDepartment of NeurobiologyDepartment of Organismal Biology and AnatomyDepartment of Public Health Sciences. An appointment in this track anticipates a career path with a particular emphasis on excellence in research, scholarship, and teaching. We currently anticipate a start date of , or as soon as possible thereafter. The initial term of appointment will run through . You will also receive a coterminous appointment in the College in recognition of your contributions to the Biological Sciences Collegiate Division. As this appointment requires 100% of your professional effort, you may not hold an academic appointment at any other institution during your period of employment at the University of Chicago. / Your appointment will be for 12 months per year at 100% effort as an Associate Professor with indefinite tenurea Professor with indefinite tenure in the Biological Sciences Division (BSD) track in the Ben May Department for Cancer ResearchDepartment of Biochemistry and Molecular BiologyDepartment of Ecology and EvolutionDepartment of Human GeneticsDepartment of MicrobiologyDepartment of Molecular Genetics and Cell BiologyDepartment of NeurobiologyDepartment of Organismal Biology and AnatomyDepartment of Public Health Sciences. An appointment in this track anticipates a career path with a particular emphasis on excellence in research, scholarship, and teaching. We currently anticipate a start date of , or as soon as possible thereafter. You will also receive a coterminous appointment in the College in recognition of your contributions to the Biological Sciences Collegiate Division. As this appointment requires 100% of your professional effort, you may not hold an academic appointment at any other institution during your period of employment at the University of Chicago.
H1-B / O-1
Such an appointment will be additionally contingent upon your receipt of an H1-B visa, which would allow you to work as a University of Chicago employee. In addition, you will be expected to subsequently procure an immigrant visa. The immigrant visa will be expected to be in hand prior to a review of your academic credentials for reappointment or promotion. Without an immigrant visa it will not be possible to provide you with a continuing appointment and employment at the University. / Such an appointment will be additionally contingent upon your receipt of an O-1 visa, which would allow you to do work as a University of Chicago employee. An initial O-1 visa is valid for work authorization at the University of Chicago for three years with the possibility of subsequent one-year renewals. Your ongoing employment at the University of Chicago will require that you hold a valid and current O-1 visa. Holding an O-1 visa does not preclude you from applying for an H1-B visa in the future should you decide later to apply for an immigrant visa.
Use the text below for BSD track Assistant Professors
After your initial appointment as Assistant Professor (normally for up to four years), and contingent upon satisfactory performance, you are eligible to be proposed by your department for reappointment at the same rank for a normal maximum of three additional years. End dates for untenured appointments are subject to the University’s “Stopping the Clock on Review for Promotion” policy (http://tiny.cc/StopTheClock). Immediately after the end date of the second term you must either have been promoted or, under University Statute 11.3, your employment with the University of Chicago ceases. If you are promoted without tenure, you must be tenured within three years of promotion or, under University Statute 11.3, your employment with the University of Chicago ceases. Associate Professorships without tenure will always have an end date of June 30. By University Statute, you must be notified of your reappointment, promotion, and/or tenure status at least 6.5 months before the end date of your current appointment. Early review, decision, and notification are possible in the case of exceptional performance.
The guidelines for academic advancement are at http://tiny.cc/BSDPathways and are subject to change. It is expected that departments will deploy effective career development. By the end of the first year, if not before, assistant professors should have worked with their supervisor(s) to formulate a robust plan for eventual promotion. Your department will strive to provide formal feedback at least annually. In addition, subject to the recommendation of your department the BSD will review your performance before each end date and during your fifth year as Assistant Professor. The purpose of the fifth-year review is to provide a frank assessment to you and your department about the likelihood of promotion to Associate Professor with tenure. The materials required for all intermediate reviews will normally be due approximately six months before the notification date; timetables vary, however, and you are responsible for contacting your department well in advance regarding the due date. You are also responsible for familiarizing yourself with the materials at http://bsdacademicaffairs.uchicago.edu.
Specific to the development of your career as a faculty member, you will receive primary mentorship and academic guidance initially from . You will be welcome to negotiate alternative or additional mentorship as circumstances dictate. You will be provided both formal and informal feedback on your career development, and assistance with planning and academic progress. In addition, there will be periodic review of your progress by to ensure that you are receiving appropriate mentorship and career planning advice. Additional mentorship resources and career advisors include the senior faculty in your unit and . The Department takes seriously its responsibility to provide meaningful and positive mentorship to faculty, and you would be strongly encouraged to discuss any shortcomings in this area with .
Education
The University and Department place a premium on high quality teaching at the undergraduate, graduate and medical school levels. You will participate in direct teaching and supervision of undergraduate, graduate and postdoctoral trainees. A full teaching load consists of one graduate or undergraduate course, or an equivalent combination of the two, each year. There is no teaching required in the first year, at least half a course in the second year, and a full course equivalent in the third year. We strongly believe that teaching is an essential part of our mission at the University.
Research and Support
Approximately % of your time will be devoted to research and related activities for the first years. Research start-up funds of $ are committed to you for the support of your research program over years. This amount includes $ for . Please note that any unspent research support can be carried forward beyond the initial -year period. However, as in all research support spending, the use of remaining funds must be budgeted and approved in advance as part of the BSD annual budget cycle.
Please note that you are expected to apply to both internal and external sources for your research support. Your applications for support must include appropriate requests for compensation support for you and your research personnel, supplies, animal care costs, equipment, research costs, indirect costs, etc. It is a long-standing Divisional policy that investigators obtain salary recovery from research grants and contracts in an amount proportionate to effort devoted to the research project. As part of establishing your research program here, you will need to contact various University offices and individuals, including, when appropriate, those shown on the enclosed addendum.
The compensation and package we are offering to you may be supported by gifts, grants, and/or endowments obtained by the BSD. In such cases, you may be asked to prepare reports or attend meetings to present your work to donors or granting agencies. These awards are not incremental to what we are offering to you; rather they are a funding source for our commitment to you. Other awards from sources external to the University that you obtain do provide incremental support for your research program.
Additional discretionary funds that will be available to you in support of your research include $ and .
You should target 60% salary recovery, prorated for your research effort, up to the NIH cap, by the end of your third year. Starting in your fourth year, we will develop agreed-upon productivity measurements related to your research effort, including, but not limited to, salary recovery, publications, and the impact of the research. Beginning in your fourth year, we will collaborate to determine your research effort for the upcoming fiscal year.
Compensation
Total compensation the initial year is $ per annum, all in the form of a basic academic salary. Total compensation is intended to recognize all of your professional effort and activity. Compensation levels are reviewed annually, usually on July 1. In general, the basic academic salary will not decrease unless effort decreases.
Benefits
Specific information about the University’s package of fringe benefits can be found on the Human Resources Services web site (http://hrservices.uchicago.edu/benefits/index.shtml). If you have further questions about the benefits package, you can obtain answers to your benefits questions by emailing or by calling 773-702-9634.
Moving Expenses
We will reimburse reasonable and pre-approved moving expenses for the relocation of your personal household and laboratory. Please obtain at least two estimates. The total amount expended by the University depends upon actual receipts. Please note, however, that under certain conditions the University is required to treat portions of moving reimbursement expenses as taxable income. Further, the University is required to report both taxable and nontaxable portions of moving expense reimbursements to the Internal Revenue Service on W-2 forms at the end of the calendar year. Based on our experience, moves from your geographic area cost up to $.
Government Screening
We are required by the federal government to screen all candidates for academic or staff positions for eligibility to participate in Medicare, Medicaid, and other governmental programs. Employment at the University of Chicago requires your eligibility to participate in and receive payments from these programs.
General Terms
Your signature indicates your acceptance of the terms stated above, and your agreement that you will, before the start date of your appointment (1) document your eligibility to work lawfully in the US, (2) resign any regular academic appointment you may hold at another institution, and (3) complete and submit the University's Patent Assignment Agreement, Conflict of Interest/Commitment assurance, and the Child Abuse and Neglect Mandated Reporter Acknowledgment form. The date on which your appointment begins will be deferred until you have satisfied these requirements. This offer is subject to the University's Statutes and administrative policies, which change from time to time and can be accessed here: http://facultyhandbook.uchicago.edu.
Please let me know by no later than of your acceptance of this offer, as described above.
Sincerely,
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cc: Dr. Kenneth S. Polonsky, Dean and Executive Vice President for Medical Affairs
Mr. Daniel Diermeier, Provost (with curriculum vitae)
Enclosures: University and BSD Resource Contact List
I accept the above-described terms of your offer.
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Signature Date
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The University of Chicago
Biological Sciences Division
Pritzker School of Medicine
Resources
Animals
William Pugh, Director of Regulatory Compliance for Laboratory Programs
(773) 834-4765 |
Recombinant DNA/Biohazards
William Pugh, Director of Regulatory Compliance for Laboratory Programs
(773) 834-4765 |
Human Subjects
Millie Maleckar, Director of Regulatory Compliance for Human Subjects
(773) 702-1472 |
Radioisotopes (in humans)
Millie Maleckar, Director of Regulatory Compliance for Human Subjects
(773) 702-1472 |
Radioisotopes (non-human use)
James Marcicek, Director, Radiation Safety Office
(773) 834-8876 |
Intellectual Property, Licensing, Start-Ups
Alan Thomas, Director, Office of Technology & Intellectual Property (UChicagoTech)
(773) 834 3212 |
Corporate Partnerships
Robert Forgey, Senior Director, Corporate Engagement
(773) 834-4815 |
Clinical Trials
Susan Cohn, MD, Dean for Clinical Research
(773) 702-2571 |
Postdoctoral Researchers
Nancy Schwartz, PhD, Dean for Postdoctoral Affairs
(773) 702-6426 |
Graduate Students
Victoria Prince, PhD, Dean and Director, Office of Graduate Affairs
(773) 795-9890 | (If you anticipate bringing MD/PhD or PhD students with you, it is extremely important to begin to make the appropriate arrangements for the students as soon as possible.)
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