COMMISSIONERS COURT JANUARY 2016 TERM
ON THIS THE 25TH DAY OF JANUARY, 2016 BEING THE FOURTH MONDAY OF THE MONTH, THE HONORABLE DIMMIT COUNTY COMMISSIONERS COURT CONVENED IN REGULAR SESSION, WITH MEMBERS PRESENT TO-WIT :
FRANCISCO G. PONCE
COUNTY JUDGE
MIKE URIEGAS JUAN R. CARMONA
COMMISSIONER PCT. 1COMMISSIONER PCT. 3
ALONSO G. CARMONA VALERIE RUBALCABA
COMMISSIONER PCT. 2 MARIO Z. GARCIA COMMISSIONER PCT. 4
COUNTY CLERK & EX-OFFICIO CLERK
OF COMMISSIONERS COURT
VISITORS SIGNED-IN:Hakim Dermish SandraDermish Francesca Howland Carlos Arce Richie Griffin Forrest Anderson Ronnie Talamantes
Joe Robles Eloy F. Rodriguez, Sr. Juan Oyervides Ruth A. Ceniseros Daniel M. Gonzalez Joe Garcia Ramiro R. Rendon
Estanislado Z. Martinez Maricela Gonzalez Ernest Flores III Chien Lee Jose A. Urenda Rey Guevara Marion Boyd
Maria Perez Anais De Luna Joe Koch Carlos Pereda Catrina Longoria
OTHER VISITORS:Sergio Vela Benjamin Factor
§ THE FOLLOWING SUBJECTS DISCUSSED, CONSIDERED, PASSED OR ADOPTED TO-WIT : §
1.A D M I N I S T R A T I V E
1.1CALL MEETING TO ORDER1.2ROLL CALL1.3PLEDGE OF ALLEGIANCE/SALUTE TO THE TEXAS FLAG
County Judge Francisco G. Ponce Called the Meeting to Order [10:00 am];County Clerk Mario Z Garcia conducted Roll Call of Court Members w/ a full quorum present and so duly noted for the record. Court Members led the Pledge of Allegiance and Salute to The Texas Flag.
1.4PUBLIC COMMENT
a)Hakim Dermish-Catarina resident, RE:--concerned citizen request to proposed Map of streets to be Closed
b)Sandra Dermish-Catarina business owner, RE:--concerns that proposed streets to be Closed will affect her business
c)Mike Uriegas-Commsr. Pct. 1, RE:-- at January 11, 2016 Meeting [he] addressed Camino Real EMS Monthly Report, i.e., complaints of services reported, to which, was told to obtain said complaints “in writing”—which he [Uriegas] now has
d)Alonso Carmona-Commsr. Pct. 2, RE:--Hiring 2 part-time (also help w/Food Bank Applications); positions not in current budget.
COURT ADVISORY: consider a Budget Adjustment
1.5APPROVED:MINUTES OF REGULAR MEETING – JANUARY 11, 2016
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Regular Meeting held on January 11, 2016 as presented.MOTION CARRIED.
1.6APPROVED:MINUTES OF SPECIAL MEETING – JANUARY 15, 2016
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
MINUTES of Special Meeting held on January 15, 2016 as presented.MOTION CARRIED.
2.P E R S O N N E L & P O L I C Y
2.1APPROVAL OF BONDS.
[RE:--no bonds timely submitted for approval ]NO MOTION PRESENTED.
JOINT AGENDA ITEMS :
2.2TABLED:MONTHLY REPORT – JP PCT. 1
2.3TABLED:MONTHLY REPORT – JP PCT. 2
2.4TABLED:MONTHLY REPORT – JP PCT. 3
2.5TABLED:MONTHLY REPORT – JP PCT. 4
[RE:--COURT ADVISORY: JP’s are out of town attending Conference ]
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To TABLE Agenda Items : 2.2, 2.3, 2.4 and 2.5.MOTION CARRIED.
2.6APPROVED:MONTHLY REPORT – DISTRICT CLERK
MOTION:Alonso CarmonaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of December 2015 from District Clerk-Maricela Gonzalez as presented. MOTION CARRIED.*attachment
2.7APPROVED:MONTHLY REPORT – COUNTY CLERK
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of December 2015 from County Clerk-Mario Z Garcia as presented . MOTION CARRIED.*attachment
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2.8APPROVED:MONTHLY REPORT – COUNTY TREASURER
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of December 2015 from County Treasurer-Estanislado Z Martinez as presented. MOTION CARRIED. *attachment
2.9APPROVED:MONTHLY REPORT(s) – COUNTY COMMISSIONERS
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
REPORT(s) for Month of December 2015 from County Commissioners : Pct. 1-Mike Uriegas, Pct. 2-Alonso Carmona, Pct. 3-Juan Carmona and
Pct. 4-Valerie Rubalcabaas presented.MOTION CARRIED.*attachment(s)
2.10APPROVED:MONTHLY REPORT – DCVFD BATTALION CHIEF
MOTION:Mike UriegasSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
REPORT for Month of December 2015 from DCVD Battalion Chief Juan Oyervidesas presented. MOTION CARRIED.*attachment
2.11APPROVED:RE-SALE BID ON TRUST PROPERTY [OLD BRUNDAGE STEAKHOUSE]
[RE:--Francesca Howard from Perdue Delinquent Tax Attorney Firm addressed court members; this [re-sale] needs only approval from county ]
MOTION:Alonso CarmonaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
RE-SALE BID ($6,500.00) from Maurice Adrian Schmidt (Asherton) for trust property…”2.06 acres, Lots 1-12, town of Brundage : Old Brundage Steakhouse, situated in Dimmit County, Texas”, tax office account number 15166 (Tax Suit 01-10-2098-TX, County of Dimmit vs. Charles W.
Fisher, et al), as presented.MOTION CARRIED.*attachment
2.12APPROVED:1) DESIGNEES FOR SCHEDULING EVENTS AT DIMMIT COUNTY RODEO ARENA & CONFERENCE CENTER, 2) RENTAL FEES, POLICY FOR USE OF THE DIMMIT COUNTY RODEO ARENA & CONFERENCE CENTER (…subject to)
1)
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
To assign [DESIGNATE]: FCS Extension Agent Mary Perez and Extension Office Secretary Anaise De Luna to do [manage] Scheduling of events for use of the Dimmit County Rodeo Arena & Conference Center [facilities], as presented.
Discussion:--county has not yet officially accepted building from the contractor--- Extension Supervisor [Dr. Saldaña] has no objection to this appointment---COURT ADVISORY: scheduling on a “first come, first serve” Policy, and always consider that reservationsdo not conflict with any School District event dates--- monthly report to commissioners court MOTION CARRIED.
2)
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
RENTAL FEES, POLICY(s) for use of the Dimmit Count Rodeo Arena & Conference Center [facilities]…subject to review from Attorney Donato
Ramos as presented, i.e., :
ARENAper day:$850.00gated[ not for use as a “practice” field ]
1,000.00non-gated
______
BALLROOM :$1,500.00all ballrooms
250.00small ballroom
250.00 medium ballroom
750.00 large ballroom
600.00 for both small and medium ballrooms
Fee includes use of concession (not kitchen appliances), renter pays for own security service
OTHER : No Fee for School District sponsored events, only that they [District] complies w/clean-up policy
No Fee for non-profit events to generate funds for Youth
DJ Music : not allow to “plug-in” into the PA System
[county] to consider purchasing portable [floating-type] StageMOTION CARRIED.
2.13APPROVED:RENEW AIRMED CARE NETWORK GROUP FULL MEMBERSHIP
[RE:--Discussion:if service [AirMed] is needed for injured employee at work, who covers cost? –this available for part-time? ]
MOTION:Juan CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To renew AirMed Care Network Group Full MEMBERSHIP as presented and include no waiting period of 6-months for a new Full-Time
County Employee and authorize County Treasurer to pay membership fee today .
Discussion:--County Treasurer to obtain quote [$] to include part-time employeeMOTION CARRIED.
2.14APPROVED:RELEASE OF LIEN NOTE FOR NEIGHBORHOOD HOUSING SERVICES, INC. (NHS)
[RE:--original principal amount : $285,000.00 ]
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Release of Lien Note dated : December 29, 1995 in the amount of $285,000.00 to Neighborhood Housing Services [Carrizo Springs] of Dimmit County Inc. from Economic Development Fund as presented .
Discussion:-- for recording in Official Public Records, Dimmit County Clerks OfficeMOTION CARRIED.*attachment
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2.PERSONNEL & POLICY, contd.,
2.15NON-ACTION ITEM :NOTIFICATION FROM TXDOT ON REHABILITATION OF US 83 BRIDGE STRUCTURE OVER THE NUECES RIVER IN ZAVALA COUNTY
[RE:--the 15 span bridge built in 1950; no traffic allowed for 6 to7 weeks ]
2.16APPROVED:DONATION – DIMMIT COUNTY RODEO ARENA
[RE:-- funds to purchase equipment to prepare ground; SM Energy is a Denver based oil&gas company, Houston and South Texas offices]
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
DONATION [$5,617.00] from SM Energy for purchase of “Reveal 4 in 1 Arena Drag” equipment for the Dimmit County Rodeo Arena .
MOTION CARRIED.*attachment(s)
2.17APPROVED:AWARD DIRT WORK CONTRACT FOR DIMMIT COUNTY RODEO ARENA
[RE:--three(3) quotes submitted : 3S Services, Cenizo Services Inc., Trinity Eagleford Services LLC ]
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
to award dirt work CONTRACT ($29,785.00) to 3S Services [Carrizo Springs] for the Dimmit County Rodeo Arena as presented.
MOTION CARRIED.*attachment(s)
2.18APPROVED:HIRING – PART TIME EMPLOYEES FOR ROAD&BRIDGE PCT. 3 & 6
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
HIRING of two(3) Part-Time Employees [TBA] for Road & Bridge Pct. 3 & 6.
Discussion:--to prepare a Budget Adjustment as NEXT AGENDA ITEMMOTION CARRIED.
2.19APPROVED:CHANGE ORDER NO 1 [Final] – ESPANTOSA WATER SYSTEM NEW WATER PLANT PUMP STATION
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
CHANGE ORDER NO. 1 (Final) ($38,000.00) to install : 1) additional security fencing, 2) flexible base material to enlarge material , 3) equipment storage area for the ESPANTOSA WATER PLANT PUMP STATION IMPROVEMENT PROJECT and 4) adjusting contract time for delays due to
adverse weather as presented.MOTION CARRIED.*attachment
2.20APPROVED:ADVERTISE FOR BIDS – NEW FIRE STATION
[RE:--from Jose Calzada, i.e., final plans ready this week ]
MOTION:Valerie RubalcabaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Advertise for BIDS for the new Fire Station.MOTION CARRIED.
2.21APPROVED:PROPOSED CONSTRUCTION BIDDER COSTS – JUSTICE OF THE PEACE BUILDING [BIG WELLS]
[RE:-- Jose Calzada(Architectura, SA), Ramon Zertuchefor bidder: Davila-Zertuche-Joint Venture,LLC jointly addressed court w/possible
deductions to consider which would allow reduction in final construction costs, i.e., from $609,633 to $599,433 ]
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
the proposed construction reduction costs for the Justice of The Peace Pct. 3 building project (Big Wells) from bidder Davila-Zertuche LLC
as presented.
Discussion:--is this a turnkey project(?)---bidder to prepare ContractMOTION CARRIED.*attachment
2.22APPROVED:LEGAL NOTICE – REMOVE, VACATE COUNTY PROPERTIES AT COMMUNICATION TOWER SITE
[RE:--Forrest Anderson 9-1-1 Director @MRGDC : last contract w/Hector Saenz in 2007; county-owned items : shelter, tower, generator, propane tank—to get schematics on all electrical ]
MOTION:Mike UriegasSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
County Attorney Daniel M. Gonzalez to prepare Legal NOTICE to Mr. Hector Saenz, i.e., Dimmit County will be removing and vacating within
90 days the property at the Communications Tower and Shelter is presently located, as presented. MOTION CARRIED.
2.23NON-ACTION ITEM : NEW POLLING PLACE FOR ELECTION PCT. 6
[RE:--County Clerk/EA Mario Z Garcia informed court that the “old” CS Junior High is not available due to on-going construction. Garcia recommends to consider consolidating Pct. 6 and Pct. 7 with Pct. 1 (Courthouse) for the upcoming March 1, 2016 Primary Elections; court
to revisit this at a Special Meeting ]MOTION CARRIED.
3.L A W E N F O R C E M E N T
3.1APPROVED:NOTARY APPLICANTS FOR DIMMIT COUNTY SHERIFF’S OFFICE.
MOTION:Juan CarmonaSECOND:Alonso CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
Cynthia Montes, Monica Jordan to apply for Notary Public Titles for the Dimmit County Sheriff’s Office. MOTION CARRIED.
3.2HIRING – TWO(2) FULL TIME DISPATCHERS
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
HIRING ofVanessa Nañez, Brandon Sanchez as full time Dispatchers, effective: January 12, 2016 . MOTION CARRIED.
3.3APPROVED:TRAVEL REQUEST – DEPUTY K-9 TRAINING
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
TRAVEL request/expenses for Deputy Marcus Galindo to attend Full Armor Training, January 31 to February 12, 2016 in San Antonio, TX
MOTION CARRIED.*attachment
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3.LAW ENFORCEMENT, contd.,
3.4JAIL STATUS
[RE:--from Sheriff Marion Boyd : Inmate pop. : 11 local + 75 federal = 86; jail conditions good, one incident of inmate scratching window---
EMS complaints---additional funds in Stonegarden ($225,000 ) for overtime]NO MOTION PRESENTED.
4.GRANTS & PLANNING / REGULATORY COMPLIANCE DEPARTMENTS
4.1NON-ACTION ITEM:REVIEW, APPROVE COSTS FOR ASHERTON SKATE PARK
[RE:--from G&P Director Ernest Flores : same Vendor for both Asherton and Big Wells Skate Parks; BW project to start on second week of February—working on 100 Year Lease w/City of Asherton---costs for each park : $46,000 ] NO MOTION PRESENTED.
4.2STATUS REPORTS
[RE:--from G&P Director Ernest Flores :to obtain three(3) $quotes for buffer equipment--- dimmit county on HOUSING reserve system, i.e., continuation; waiting for new applications---reapplying for Edward Byrne Grant, February deadline—
from OSSF Eloy Rodriguez : start up for Espantosa next month—cement poured on 3rd floor at Courthouse Annex project—suggestion/how to
divert water from roof at Arena—proposal on Uniforms]NO MOTION PRESENTED.
5.F I N A N C I A L
5.1APPROVED:FINANCIAL REPORT – COUNTY AUDITOR
MOTION:Juan CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
Financial REPORT for Month of December 2015 from County Auditor-Carlos Pereda as presented. MOTION CARRIED.*attachment
5.2APPROVED:COUNTY PAYROLL REPORT
MOTION:Juan CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
County Payroll Report and Employee Comp-Vac-Sick Leave Hours Report for period: 12/30/2015, 01/15/2016. MOTION CARRIED.
5.3APPROVED:LIST OF CLAIMS
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
List of CLAIMS as presented.MOTION CARRIED.*attachment
5.4APPROVED:CLAIM DOCKET
MOTION:Valerie RubalcabaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
GENERAL Fund docket ($210,630.01), GRANTS&PLANNING docket ($1,657.07) ,CO’S’14 docket ($208,450.06) and TXDOT CETRZ docket
$902,299.67) as presented.MOTION CARRIED.*attachment(s)
MOTION:Mike UriegasSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
AIRPORT Fund docket ($1,240.00), RCDS MANGEMENT/CO. CLERK docket ($1,380.00) .MOTION CARRIED.*attachment(s)
MOTION:Alonso CarmonaSECOND:Mike UriegasTHAT THE COMMISSIONERS COURT APPROVE :
LAW LIBRARY docket ($1,554.00), PUBLIC SAFETY FACILITIES docket ($2,759.93) .MOTION CARRIED.*attachment(s)
MOTION:Alonso CarmonaSECOND:Juan CarmonaTHAT THE COMMISSIONERS COURT APPROVE :
UTILITIES FUND docket ($1,652.56), T ZONE docket ($60,882.25) .MOTION CARRIED.*attachment(s)
6.EXECUTIVE SESSION[ 12:45 P.M. ]
7.RECONVENE IN OPEN SESSION[ 1:50 P.M. ]
NO MOTION(s) PRESENTED.
8.A D J O U R N M E N T
MOTION:Alonso CarmonaSECOND:Valerie RubalcabaTHAT THE COMMISSIONERS COURT APPROVE :
To Adjourn Meeting [ 1:51 P.M. ].MOTION CARRIED.
APPROVED:
______
FRANCISCO G. PONCE, COUNTY JUDGE
ATTEST:
______
MARIO Z. GARCIA, COUNTY CLERK
JANUARY 25, 2016REGULAR SESSIONPAGE : 4 OF 4