HERITAGE VILLAGE BOARD MEETING MINUTES
OCTOBER 6, 2004
Present: Kurt Leckler, Vice President
Henry Montenegro, Controller
Bente Sandvik, Secretary
The meeting was called to order at 7:00 p.m.
Kurt made a motion to waive the reading of the minutes of the July 21, 2004 meeting. Bente seconded, and the motion carried 3 – 0.
Bente Sandvik read the emergency minutes of the 9/25/04 Emergency Board Meeting.
BOARD REPORTS
Board Vacancy:
Kurt announced that Bob Brilliant has resigned from the Board that and we needed another Board member. Motion was made from the floor that Dottie Manos be appointed to join the Board. Dottie Manos accepted the nomination and was accepted by the sitting Board.
Financial Report:
Henry distributed a detailed financial sheet explaining how our $230.00 per-unit monthly maintenance fee is allocated.
General Services:
Kurt advised all that maintenance man Kevin Michaelson had been discharged by Seacrest.
Pool Report:
Kurt reported that one of three pool pumps had been replaced at a cost of $3,200 by Crystal Pool, our pool contractor. Following Hurricane Jeanne, all pumps were submerged in flood water for several hours. While the new pump survived, the older two did not and will need to be replaced. A claim has been filed with Philadelphia Insurance for the two pumps. Crystal Pool is studying a sump pump for the low area housing the pool pumps, which should take care of problems during tropical weather occurrences which do not cause the loss of electricity.
CONTRACT FOR STRUCTURAL ENGINEER
Kurt announced that the Board has engaged an engineering company, Principle Design & Development, L.L.C, to provide professional engineering and construction oversight services associated with the repair/replacement of the mansard roofs. Kurt made the motion to approve and sign the contract, including addendum by the Association’s attorney and Board modifications of the addendum. The motion was seconded by Henry with 3 - 0 in favor.
COMMUNICATION COMMITTEE RECRUITMENT
Dottie requested volunteers for the Communications Committee in the hope of forming street committees, which would ensure that information would be distributed, with maximum participation, as soon as it was available. Dottie was told by one Member that a Block Captain list had already been obtained by Kurt Leckler (note: this list is incomplete).
Dottie asked if the Board would entertain questions from the floor at this point in the meeting. Questions followed for approximately 45 minutes, covering insurance, FEMA, engineering, when new shingling would start, etc. Henry explained that we were pursuing several options for complete new sidings which would be up to code, if not better.
DISASTER RECOVERY UPDATE
Kurt Leckler reiterated that Principle Design and Development, L.L.C. has been hired to serve HV’s engineering and project management needs and that National Fire Adjustment Co., Inc. (NFA) has been retained to serve our insurance needs in light of perceived non-cooperation by the representatives for Lexington Insurance Co.
INTERIOR INSPECTIONS
Dottie Manos announced that interior inspections by NFA would be performed on Friday (Buildings 1 – 25), Saturday (Buildings 26 – 50), and Sunday (Buildings 51 – 75) of this week. Dottie urged the importance of owners or representatives to be present during the interior inspections.
SHINGLE COMMITTEE REPORT
Heather Gosman reported that the Shingle Committee had met at the HV Pool House on Saturday, October 2nd. George and Tom Tibedo of Principle Design & Development, L.L.C. had presented details of a re-shingling and overall recovery plan for the community, which was favorably received and deemed competent. The Shingle Committee recommended the retention of this company to oversee our recovery needs. The Committee also favored Decra interlocking steel panel shingling material, manufactured by Tasman.
FEMA UPDATE
Member Dave Loder reported that the application for a FEMA/SBA loan was nearly completed. Terms are 2.9% interest for 10 years, if HV is approved.
The meeting ended with Kurt and Henry advising us of the website and again thanking all. Henry asked for volunteers to start a Financial Committee.
The meeting was adjoined at 8:10 p.m.
Submitted by: Bente C. Sandvik, Secretary