DATE
CONTACT PERSON, TITLE
INSIDE ADDRESS
Re: FY [INSERT SF YEARDivision of Administrative & Financial Management (DAFM) Contract Monitoring
AGENCY/VENDOR NAME
Dear CONTACT PERSON:
The FY [INSERT SF YEARDivision of Administrative & Financial Management (DAFM) Contract Monitoring of your facility has been completed. Enclosed is the report. A copy of the report has been made available to Program management with whom you have been in contact at the Department for Community Based Services.
The Monitoring Summary page of the report summarizes those areas of the contract that were determined to be out of compliance. As part of the contract monitoring process, each contractor is required to submit a written Corrective Action Plan for all areas cited. The Corrective Action Plan must fully describe the methodology which accomplishes complete and ongoing corrective action and include:
- Specific action undertaken to correct an area cited or a deficiency noted;
- The date a corrective action was/will be initiated; and
- The action utilized to assure ongoing compliance.
Also enclosed is a report format for the required Corrective Action Plan. This format is for your use in proposing your Plan. You must use the format. However, you are not limited in the length of your response or in any documentation you choose to provide when you submit your Corrective Action Plan.
Please formulate and submit the Corrective Action Plan within fifteen (15) calendar days from the date of this letter addressing each area cited. Implementation of the approved Corrective Action Plan will be monitored as part of our next contract monitoring process. If you have questions, please call me at the above-referenced telephone number.
Thank you for the cooperation and courtesy shown by you and your staff during the monitoring process.
Sincerely,
Jeff Wright
Internal Policy Analyst
Attachment(s)
cc: Leslye Robertson, Section Supervisor, Contract Performance Section
NAME, CONTRACT LIAISON, DIVISIONCM03-105
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