Decisions/Action Items – from 10-11-11 Executive Board Conference Call
Status Update – 10-25-11
Dale Engelhardt and Chad Edison will prepare questions for the RFI.
Status: ? – Did this occur?
Once the CEM issue has been resolved, the Executive Board will consider the Dual Mode locomotive Requirements document previously approved by the Technical subcommittee.
Status: Ongoing – awaiting CEM response
The ADA WG will compile survey results and develop a strawman recommendation document.
Status: The ADA WG has extended its response time as not enough of the members were on their last call (Oct 12th) They will then compile the information and intend to make a consensus recommendation.
The FRA CEM position paper is under internal review and will be released as soon as the review is complete.
Status: On the agenda for 10-25-11
Members agreed that a process needs to be developed to track and monitor contracts. Outlook and Microsoft Project were mentioned as possible tools to utilize for tracking, but nothing definite was decided at this point. This will be an agenda item for the Board to consider at some point. Most likely, a recommendation should come through the Administrative Task Force and the Finance subcommittee.
Status: Nothing new on this – will need to be a discussion for a future call
DJ Stadtler will work with ken Uznanski to ensure that the appropriate process for procuring Rob Edgcumbe as a consultant to the 305 NGEC is followed and will utilize the previous SOW as a basis for the new contract. DJ will include, at the request of the Administrative task force, the Railroad 101 webinar series as a part of Rob’s SOW.
Status: An SOW has been completed and Chairs of the subcommittees and Admn TF have been asked to estimate hours needed per task. This is a discussion item on the Board agenda for 10-25-11
The Buy America Survey is complete. The summary presentation has been distributed and posted. Kevin Kesler will ask for permission to distribute and post the consolidated questions and answers and, if ok will provide them to Steve Hewitt for distribution and posting.
Status: Survey presentation has been completed, given, and posted – the question of distributing consolidated questions and answers remains open.
The Chairs of the Technical subcommittee, the Finance subcommittee and the Administrative task force; will provide their proposed work plans and budget to Ken Uznanski for inclusion in the NGEC scope and budget for the period from 4-1-2012 thru 3-31-2013. AASHTO will also provide its budget and narrative to Ken Uznanski for the same time period. All information is to be in to Ken prior to the Executive Board conference call of October 25, 2011.
Status: This is on the Board agenda for 10-25-11
The Standardization “outside assessor” SOW and budget of approximately $15,000 will be included in the Technical subcommittee work plan and budget submission.
Status: This item is to be presented as a part of the Technical subcommittee work plan and budget
The Finance subcommittee, as part of its work plan and budget, will include approximately $50,000 for the continuation of the work of the SFWG including a response to the FRA comments on the report and a senior level review of the report, especially on the structure side. The $50,000 will be divided into two sections - $15,000 for consultant work and $35,000 for legal work. There will be a notation that, although this budget allocation resides in the Finance subcommittee, the subcommittee and the Admn task force will work together on the effort.
Status: nothing new – it should be a part of the Finance subcommittee budget and work plan to be discussed on the Board call on 10-25-11
The Joint Procurement Task Force continues to move forward. The RFI for bi-level cars is expected to be released during the week of October 17, 2011 with the RFI for locomotives to follow closely behind. The RFP for bi-level cars is anticipated by sometime in January. Bill Bronte to continue to report on the progress of the JPTF on each call of the Board.
Status: The RFI has been released – an update/progress report is on the agenda 10-25-11.
Document Control continues to progress with its current focus on bi-level car Revision B. Deadline for DCR submissions is October 14, 3011. A complete schedule for Revision B approval and finalization is listed in the minutes of this call.
Status: Progress on Revision B will be reported on as an agenda item on the Board call 10-25-11
The 305 DMU requirements document was approved by the Executive Board on October 11, 2011 and the Technical subcommittee work can now begin on the development of a 305 DMU specification
Kevin Kesler will work with Amtrak, FRA and states to develop a recommended approach for change management during procurement. The first progress report to the Board will be during the October 25, 2011 call. (Steve Hewitt and Kevin to arrange a conference call to begin the discussions on this item sometime next week)
Status: A progress report is an agenda item for the Board conf call 10-25-11
Bill Bronte will ask his state’s procurement attorneys to prepare bullet discussion points on things that can be done in the Committee and things that cannot, once the RFI is out. Bill will provide the bullet points for the next call of the Board.
Status: This item is to be discussed on the Board conference call agenda -10-25-11
Mario Bergeron and Steve Hewitt to formulate a response to the Talgo document and provide it to Bill Bronte for his review.
Status: The letter was drafted – approved by Bill Bronet and Mario Bergeron – sent to FRA for review – status is to be reported on as an agenda item on the Board conference call.
The Annual Meeting of the NGEC will be held in Washington, DC at the Capitol Hyatt on February 23, 2012. AASHTO and Steve Hewitt will provide the members with further logistics on the next call.
Status: Logistics will be provided on the Board conference call – 10-25-11