Meeting Location: Northwest Arkansas Classical Academy

Upstairs Cafeteria

Minutes Prepared By: Jane Hamm

Board Members Present:

·  Judy Patterson, Co-President

·  Rachel Hamm, Co-President

·  Star Scott, Treasurer

·  Jane Hamm, Secretary

·  Brian Rabal, Vice-President

·  Meghan Vernitti, Volunteer Coordinator

·  Tanya Deselle, Fundraising Coordinator

·  Michael McCauley, Spartan Dad

·  Lynn Kwartowitz, Member at Large

·  Karin Berry, Non-Voting Member at Large

Approval of Prior Meeting’s Minutes:

Judy Patterson made a motion to approve November Member Meeting Minutes, this motion was seconded by Rachel Hamm. The line “Velva said the golf tournament in the spring will pay off the loan.” was stricken from the minutes at Velva Rowe’s request due to inaccuracy. The motion passed.

Agenda Item: Treasurer’s Report by Star Scott:

As of 12/17: the PTO Checking Account Balance was $14.475.53

Star Scott continues to not have access to the account for the Bank Cards.

1.  Motion made by Rachel Hamm to allow Star to make all minimum recurring payments on previously approved expenditures under $200 without Membership vote. Judy Patterson seconded the motion. The motion passed.

Additional Comments: Rachel Hamm offered to facilitate a meeting with Star Scott and Velva Rowe.

Agenda Item: Transfer of School Store Chair. Rachel Hamm explained that this was tabled at the previous meeting until January.

Agenda Item: Consignment Store Committee. Tanya Deselle asked for volunteers. Gissia Botello and Ely Jones and Karin Berry volunteered to be part of the committee.

Agenda Item: Spartan Gear Committee. Tanya Deselle asked for volunteers. Ely Jones Volunteered.

Agenda Item: Time and/or location of Meetings. Rachel Hamm has set the next Member meeting for January 14th at 4:00 p.m. in the upstairs cafeteria of the school. The following Member meeting will be in the evening at the Library to allow for a rotating schedule.

1.  Motion made by Rachel Hamm to hold the Member Meeting at 4:00 p.m. in the upstairs cafeteria on January 14th. Judy Patterson seconded the motion. Motion Passed.

Agenda Item: Insurance Claim. Judy Patterson explained to the Membership that there was no deductable for an insurance claim. An insurance claim could be filed for Bad Faith Acts. Because of the two meetings and the gravity of the issue, the issue of filing an insurance claim was voted on by ballot.

Rachel Hamm will notify parents of the results via email after both meetings are concluded.

Ballots were distributed and Members reminded that only one vote could be made per household and that they could only vote in one of the two meetings. Jane Hamm collected and counted the ballots. There were 22 who voted ‘Yes’ and 4 who voted ‘No’. Motion Passed.

2.  Motion Between the two meetings, the Co-Presidents were notified, via email, that the floating gym floor stacked in the gym had been listed as a serious fire code violation by the Fire Marshall. Judy Patterson made a motion to move the gym flooring to her barn by December 25th. The motion was seconded by Tanya Deselle. Motion Passes.

Additional Comments: Rachel Hamm explained the Television drawing.

Agenda Item: Meeting Adjournment. Judy Patterson motioned to adjourn the meeting

Motion to Approve Minutes Made By:______

Date and Time of Approval of Minutes:______

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