YWCA Apartments Boards Meeting
271 Austin St.
San Francisco, CA 94109
Tuesday, December 12, 2006
Present:Michele Stratton, President
Barbara Saunders, Secretary
Charlene Smith, Treasurer
Judge Lillian Sing / Absent Directors:
Kelly Dearman
Gloria Lau
Staff:
Sylvia Cagle, Interim Executive Director
Cindy Clements, Director of Operations
Madelene Gallego, Director of Finance
Present:
Michelle Stratton, President
Barbara Saunders, Secretary
Charlene Smith, Treasurer
Judge Lillian Sing
Absent Directors:
Kelly Dearman
Gloria Lau
Staff:
Sylvia Cagle, Interim Executive Director
Cindy Clements, Director of Operations
Madelene Gallego, Director of Finance
Proceedings:
Meeting called to order at 4:20 p.m. by Ms. Stratton. It was announced that a quorum was not present, so all agenda items will be for information discussion only. It was also announced that all meetings will be at 271 Austin Street unless the members are otherwise informed.
Minutes:
It was announced that tThe minutes for the September 20th meeting are not available, as the previous minute taker quit abruptly. Ms. Stratton stated that she will attempt to recreate them.
Operations:
Ms. Stratton asked Ms. Cagle for an update on Apartments operations. Ms. Cagle stated that there have not been any significant issues. So far the security company has managed everything which has come up, which has been only about half a dozen incidents. The change as far as not havingto operating without an Apartment’s Administrator per se to having YWCA stepping in is working out pretty well.
Ms. Clements has been the lead on the various inspections, including a housing inspection, a fire inspection and a CAHI inspection involving HUD. inspecting Inspecting every single unit, which generated a list of repairs. Ms. Cagle discussed some of the difficulties with CAHI inspection.
Ms. Cagle stated that Ms. Clements has been working with Johnny, who needs to step up into the facilities management role, . Ms. Clementsand with and Annette Mueller, and they have completely organized the building, the kitchen, maintenance rooms, tool and supply inventory. Judge Sing asked if all the items on the punch list from a prior inspection have been taken care of. Ms. Cagle said she couldn’t swear to it,didn’t know because of fire and housing inspections and various other dutiesbut would look into it. As far as staff, Ms. Cagle stated that she has Anna onthere is now a clear monthly budget for each event.
The two bedroom unit occupied by an employee will become vacant. After discussion on whether to rent the unit at market rent or to put it into the Section 8 program as a subsidized unit, the Board concurred that the unit should become part of the Section 8 program when it was vacated.There was also a CAHI inspection since the last meeting, which involved HUD, and Ms. Cagle discussed some of the difficulties with this.
Finances:
Ms. Gallego gave a report on the budget from July to November 2006. compared with actuals for that period. Highlights are by account number. This included rent HUD assistance, rent, stores and commercial, interest on repairs, office salaries, managers’ salaries, gas, contracts to Universal Protection Services, maintenance and unemployment claims. Judge Sing asked about repairs and maintenance being separated into three categories, and Ms. Gallego clarified thisthe difference. Judge Sing suggested this be in two categories.
Ms. Gallego then made a report onpresented the Statement of Financial Position of November 30th. Highlights include capcash in bank, repairs account, property health tax, insurance and MIP escrow, and RFR for account held by Arbor commercial Commercial mortgageMortgage.
Other.
Ms.Cagle provided copies of a draft Management Plan and Management Agreement, and updated the board on various improvement projects including exterior waterproofing and exterior doors.
The meeting was adjourned at 6:00 p.m.
Secretary