THE PORTMAN HUNT BRANCH OF THE PONY CLUB
RALLY ARRANGEMENTS AND INFORMATION
Rally Bookings : Please ensure online booking and payments are completed by the 23rd of the previous month.
ie Rally on 7 February needs to be booked and paid for by 23 January

Online Booking – See Guide on the Website: http://branches.pcuk.org/portman/upcoming-events/

The Rally List overview, and Rally times are sent by email. If you have not received them please advise Avril Griffin at

Late bookings : Subject to space available – there are two options:

·  If a rally on the website shows places available you can book in & pay, even after the closing date, and you do not need to contact the Rally Organiser.

·  If the rally is not on the website, please contact the Rally Organiser direct, not Penny Frampton.

·  If your place is confirmed by the Rally Organiser, please 1) pay via Paypal to indicating the date and name of the rally. You then need to 2) forward your Paypal payment confirmation email to the Rally Organiser. You are NOT confirmed on the rally until this email is received by the Rally Organiser, no exceptions.

Non Attendance of Rallies:

Give as much notice as possible of non-attendance of rallies. Even if very late, it is important and courteous to advise the rally contact if you are unable to attend. All Cancellations are liable for the rally fee, exceptions are explained below.

Refunds are given for illness of pony or rider (verified by a vet or doctor), but not for a change of plans, or short term illnesses. Weather – if the rally goes ahead refunds are not issued for weather related cancellations. Credits are no longer held.

Requesting a Refund :

·  Forward the original Confirmation of Payment email to AND to the rally organiser

·  Change the Subject line to read REFUND REQUESTED

·  Include full details including a photo/scan of any vets / doctors certificates and the email address associated with your Paypal.

NB: If one rally is cancelled and you are booking into another – as credits are no longer held - the cancelled rally will be refunded and you will need to pay for any alternative booking separately.

December 2016

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