2018/01

ANDERBY PARISH COUNCIL

MINUTES OF THE MEETING OF ANDERBY PARISH COUNCIL

HELD AT 7.00pm ON 15th JANUARY 2018 AT ANDERBY VILLAGE HALL

Present:

Councillors: Pete Woollven (Chairman),Jo Sharp,Graham Fisher, Wendy Fisher and Sarah Sibert

Also presentwere 2 members of the public and Brian Jones, Triton Knoll Community Liaison Officer

CHAIRMAN’S REMARKS

The Chairman opened the meeting and invited members of the public to speak

PUBLIC FORUM

  • The Chairman reported that a recent case of fly-tipping in Anderby bins had been investigated and an address of a Sutton on Sea business had been identified. This has been reported to the Enforcement Agency.
  • A car had recently been stuck on the beach and was towed off.
  • A beach clean at low tide was requested – Chairman to contact Dave Miller to get their dates for beach cleans and then organise.
  • Brian Jones the TK Community Liaison Officer introduced himself as the first point of contact for the project. He was informed that we did have close contact with TK staff but there is still a lack of communication from TK. BJ will forward details of email, phone number, etc to the clerk for distribution around the villagers so that anyone with a query could contact him direct. The Chairman expected that once work began, he would be getting complaints from the public about disturbances and noise pollution. BJ was aware of the recent problem with the funding consultation but this was out of his remit.

1APOLOGIES – Cllr Gill Henshaw, County Cllr Colin Davie and Dist Cllrs Mel Turton –Leivers and Paul Hibert-Greaves.

  1. DECLARATION OF INTEREST – None
  1. NOTES OF LAST MEETING

The Minutes of the meeting held on 20th November2017were unanimously approved and signed by the Chairman.

  1. CLERK’S REPORT ON MATTERS OUTSTANDING

There were no matters outstanding which were not included in the Agenda.

  1. TO RECEIVE REPORTS FROM REPRESENTATIVES OF OUTSIDE BODIES

No County or District Councillors present to report.

  1. REPORTS FROM OTHER MEETINGS
  • The Chairman did have a meeting with colleagues from Chapel St Leonards regarding their funding bid but there had been no communication since.
  • Chairman had been in contact with Craig Leyland and Colin Davie regarding the money we expect them to spend at Anderby. It was made clear that there was no possibility of the Parish Council taking over the toilets unless there was a complete refurbishment and proof that the income from car parking and toilets covered the cost. Plans were in place to put ANPR cameras in the car park and charge for parking (see also item11)
  1. CORRESPONDENCE

Letter from LCC regarding grass cutting for 2018/19 stated that two grass cuts would be carried out per year. If the PC wished to undertake this, a payment of 4.4p/m2 per annum would be repaid. It was agreed that this was not enough and their offer declined.

  1. FINANCE

a)The statement of accounts to December 2017 showing a balance of £12902.83 was unanimously approved. It was noted that this included a reserve for election expenses of £600, cemetery reserves of £430, Rejuvenation Project £1740 and AVERT of £703. Further expenditure before the year end was expected to leave a year end balance of £6600.

b)The budget for 2018/19, showing expenditure of £7840 which included £3000 for churchyard maintenance, a further £400 for election expense reserves, and precept increase to £5600 was proposed, seconded and unanimously agreed. It was noted that no grant to rejuvenation or AVERT was required but £3000 for churchyard maintenance was budgeted.

c)A new external auditor has been put in place by LALC. This was expected to be at no cost as income would be below £25,000 unless there were queries.

d)Payment of accounts was approved for £97.52 to K Hayes for clerk’s expenses, £33.00 to J Sharp for Xmas tree and £24 to LALC for training expenses.

  1. TRAINING REQUIREMENTS

No current training needs were identified and it was agreed that the LALC offer of training subscription of £70 would not be required for the coming year.

  1. PLANNING

No planning issues to report

  1. HIGHWAYS & VILLAGE MAINTENANCE

a)The Chairman reported that he had received an email from Mathew Davie that they have provisionally been granted the budget to carry out a survey of the Creek roundabout for a new design of curbing and drainage. It is expected that work will be paid for by Coastal Country Park. Once this is done, they will be asked to include this in the Highways boundary.

b)The Chairman had been assured that the work was planned for yellow lines, installation of ANPR cameras at the car park (which would entail surfacing the area to a satisfactory standard) and identification of overflow parking (suggested as the Drainage Board compound) would be completed before Easter.

c)The reply from Planning Enforcement had stated that the hedge (noted in November’s meeting) had not been removed and would grow again in the spring. This situation is being monitored.

  1. CHURCHYARD

a)Cllr Sharp noted that the electricity company had looked at the cables which ran through the trees and church permission had been obtained to cut them. They would be carrying out the work when all the permissions from those residents whose property was affected by tree cables was received.

b)It was agreed that after the work by the power supplier was completed, the clerk would contact tree surgeons to get a quote to complete the other tree workrequired which would be completed in order of priority as funds allowed. It was noted that bird nesting would soon be taking place and no work could be completed until after this time.

  1. UPDATE ON REJUVENATION
  • No budget from the PC will be needed in the coming year.
  • A cheque had been received for £511.63 from the local Co-operative towards rejuvenation project.
  • Two Christmas trees had been installed, one of which was donated by Yabba. One set of lights had been damaged and would need replacement this year.
  • Cllr Sharp reported that the restoration of the ancient cross could not be undertaken by local people and would need a specialist. This will be discussed at the next Rejuvenation meeting at 10 am on the 27th February.
  • The bench is ready but installation will not take place until March when the weather improves. The appropriate permissions have been obtained from Highways.
  1. UPDATE ON AVERT
  • No budget will be needed for the coming year.
  • The Chairman reported that maps were being amended and would be available shortly.
  • Next AVERT meeting is set for the 22nd.
  1. VILLAGE NEWSLETTER PROPOSAL

Work on the newsletter has been postponed for the moment. It was agreed that councillors should see it before publication. Cllr Sibert will require articles – councillors agreed to let her have these. Suggested articles could be village hall diary dates, the church, rejuvenation, AVERT, etc. Two members of the public had agreed to help with the publication – Chairman to get in touch.

  1. DATE OF NEXT MEETING

It was agreed that the next meeting was set for Monday 19th February 2018 commencing at the usual time of 7.00 p.m.

  1. OTHER MATTERS FOR DISCUSSION OR NEXT AGENDA

None

There being no further business the meeting closed at 8.20 p.m.

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