Draft Job Description

HUMANITARIAN PROJECT MANAGER - Western Equatoria State- Southern Sudan

CAFOD International Profile:

CAFOD is the official relief and development agency of the Catholic Church in England and Wales providing humanitarian assistance in many countries worldwide. CAFOD aims to strengthen communities and partners’ response to disasters and link its relief and development work. CAFOD prioritises work through local church organizations as they have a permanent presence in the country and a country-wide structure which is rooted in local communities.

Context and Background:

CAFOD has supported relief and development activities in Sudan since the 1970s, establishing an in-country presence in 2005. CAFOD has offices in Khartoum and Juba. In Western Equatoria State (WES), CAFOD works with the Development and Peace Office of the Diocese of Tombura-Yambio (DoTY) supporting emergency, livelihood and HIV & AIDS programmes. In response to increased Lords Resistance Army (LRA) attacks in August 2009, CAFOD supported DoTY to develop an Emergency Appeal launched through Caritas Internationalis in October 2009. This 9-month emergency programme (November 2009 – July 2010) will provide food assistance, non-food items and strengthen access to water and sanitation.

The Humanitarian Project Manager will be based with the Development and Peace Office Diocese of Tombura-Yambio (DoTY), and will be responsible for the management of DoTY humanitarian programme staff to deliver the emergency programme (EA30/2009) and strengthen the long-term capacity of the partner.

Accountability:

The Humanitarian Project Manager shall be accountable to the CAFOD Country Representative (based in Khartoum), the CAFOD Regional Emergency Co-ordinator (based in Nairobi) and the DoTY Co-ordinator (based in Yambio). A ToR explaining the management relationships between these three parties will be provided.

The Humanitarian Project Manager will liaise closely with the Co-ordinator of the Development and Peace Office Diocese of Tombura-Yambio and Humanitarian Field Supervisor, and will be responsible for chairing the Programme Management Board. The Humanitarian Project Manager’s counterpart shall be the Humanitarian Field Supervisor.

The Humanitarian Project Manager will be responsible for task managing DoTY humanitarian staff but will not have line-management responsibility. The Humanitarian Project Manager shall line manage the Watsan Manager

Job Purpose:

The post holder will be responsible for overall programme delivery and managing the successful implementation of all programme activities related to the Emergency Appeal for Western Equatoria in Southern Sudan. This includes leading on the implementation of systems for monitoring and evaluation, ensuring effective procurement and distribution procedures, control and management of finance and resources; supporting existing structures which includes provision of technical support, training and capacity building of partner staff. The Humanitarian Project Manager will be responsible for ensuring programme activities are executed according to generally accepted international humanitarian standards (e.g. Sphere guidelines, Red Cross Code of Conduct, WHO guidelines).

KEY RESPONSIBILITIES:

Programme Management:

1.  Responsible for developing and maintaining the strategic direction of the project. This includes ensuring that a coherent and consistent implementation strategy is developed, that activities are implemented in accordance with the project proposal, and that regular monitoring and evaluation takes place;

2.  To ensure that the implementation of the programme activities conform to internationally accepted standards and country guidelines such as SPHERE, Red Cross NGO Code of Conduct and HAP;

3.  To oversee logistics planning and ensure supply of programme materials is sufficient and timely to fit with programme needs;

4.  To ensure systems are in place to monitor beneficiary participation in all aspects of the programme;

5.  To ensure compilation of all data, reports and findings from all field sites benefiting from the programme, through travel to projects sites if necessary.

Technical Support:

1.  Provide supervision, training, capacity building, technical support and guidance to partner staff on the planning, implementation and management of the project;

2.  Assess training and capacity development needs of staff and develop and lead on relevant training programmes to meet these needs;

3.  Provide mentoring, coaching and skills transfer to the Humanitarian Field Supervisor who will be the partner counterpart in this project.

4.  Line manage the Watsan Manager

5.  Ensure the establishment and strengthening of monitoring activities and train staff in the use of monitoring systems;

6.  Support partners to strengthen accountability mechanisms in-line with CAFOD’s Accountability Framework.

Coordination/Representation:

1.  Develop, nurture and sustain relationships with relevant local stakeholders including local government and ministries, donors, NGOs and other agencies working in the country/region;

2.  Represent the partners and CAFOD in relevant sector clusters or other coordination mechanisms, including humanitarian preparedness and response groups;

3.  To promote learning based on programme project objectives and activities and ensure documentation and sharing of learning with all stakeholders;

4.  Accompany CAFOD visitors to the field and help with practical matters in planning such visits;

5.  Comply with CAFOD policies and practices with respect to child protection and security procedures and behave at all times in a manner which positively promotes CAFOD and its work, and actively maintain CAFOD acceptance within Southern Sudan;

Information and Knowledge Management

1.  To oversee and collate all appropriate and necessary programme documentation and filing as directed by the CAFOD Contract Manager in compliance with donor regulations;

2.  Ensure systems for regular tracking of programme expenditure and budget review are in place to enable monthly reporting to CAFOD and allow for timely replenishment of funds;

3.  Keep CAFOD punctually informed of activity progress and any difficulties or interruption to implementation that may arise;

4.  Produce high quality reports for CAFOD and donors within agreed reporting schedules and as required;

5.  Document programme learning, ensuring it is fed into programme evaluation and review;

6.  Liaise with CAFOD staff to ensure that the programme is well understood, and that information is available for publications, briefings, fundraising, etc.

7.  Support the development of funding proposals to ensure the continued sustainability of the programme.

Security Management

1.  CAFOD takes the safety of staff and its resources seriously. The Humanitarian Project Manager shall be responsible for the management of security of all project staff and resources in the project area.

2.  Ensure CAFOD security plans and protocols are adhered to.

3.  Ensure production of security situation reports (sitrep) and updates on a regular basis to the Country Representative.

In addition to these specific duties, the Project Manager may be expected to undertake other tasks, as requested by CAFOD to ensure effective delivery of the programme and the maintenance of CAFOD policies and procedures.

Note: This post will require frequent travel within Southern Sudan and some travel to Nairobi.

Humanitarian Project MaNager
Person Specification / Important / Very Important / Highest Priorities

Organisational Competencies

Behaviours at the heart of our organisation’s success / a- Understands and actively supports CAFOD’s Vision, Mission and Values / X
b- Looks outward; Takes account of other people’s priorities / X
c- Shows an understanding of the Catholic Church and is able to work effectively with it / X
d- Supports a culture of mutual respect, trust & transparency, where partnerships flourish / X
e- Willing and able to contribute to the long development of CAFOD / X

Professional Competencies

Behaviours which are important in all organisations / Self Management / f- Manages time and resources efficiently / X
g- Manages own personal growth and development continually / X
h- Manages emotions and stresses positively / X
Thinking and Understanding / i- Analyses and diagnoses problems with depth and insight / X
j- Displays sound judgement and decision making / X
k- Provides creativity and innovation; take risks within context of overall strategy and areas of responsibility / X
Working
with others / l- Helps others to achieve goals / X
m- Resolves conflict successfully / X
n- Builds rapport and communicates effectively / X
Achieving / o- Shows drive and initiative / X
p- Willingly takes ownership; is openly accountable / X
q- Adapts easily to change within agreed parameters / X

Team Management Competencies

Behaviours important to those managing a team / r- Delegation: Hands over tasks to others efficiently and effectively / X
s- Team Development: Constantly builds the capacity and potential of the team / X
t- Leadership: Inspires the team to perform to the best of their ability / X
u- Stewardship: Manages resources prudently / X
Humanitarian Project MaNager
Person Specification / Important / Very Important / Highest Priorities

Job Specific Competencies

Specialist, technical and functional expertise / Educated to degree level or equivalent qualification and experience or relevant technical or vocational qualifications in a specialist area such as watsan, livelihoods, food security, engineering, public health. / X
Significant experience of managing and implementing multi-sector programmes in a conflict situation including IDP and refugees care, Food Assistance, Non-food items, Livelihood Protection and Recovery, and Watsan and hygiene promotion. / X
Ability to lead, train and motivate staff with a commitment to capacity building; / X
Ability to function and manage staff and resources in situations of uncertain security and ensure adherence to security protocols. / X
A significant level of relevant overseas based field experience, working across cultures / X
Excellent representation and communication skills and experience of working and liaising with local stakeholders including government ministries, other NGOs and international bodies and consortium (i.e. Caritas, WFP). / X
Proven experience of working with community based organisations and partners in the delivery of humanitarian and development programmes and capacity building, with experience of working with secular, church and other faith based organisations, and working in networks or federated structures. / X
Knowledge and understanding of financial management tools and Supply Chain Management. / X
Understanding of gender, HIV/AIDS and diversity issues in humanitarian work. / X
Understanding of approaches to ensure accountability in humanitarian work towards intended beneficiary communities and commitment to HAP-I. / X
Experience of working with, and/or a commitment to humanitarian standards and training other staff in these e.g. Humanitarian Charter, SPHERE, the Red Cross and Red Crescent Code of Conduct and IHL instruments. / X
Willingness to travel to rural locations and live in sometimes basic conditions / X
Fluency in written and spoken English. / X

TERMS AND CONDITIONS

Contract: A seven-month unaccompanied contract is offered, including a three month probationary period.

Salary: £32,148 - £35,663 p.a. pro rata being Grade R (minus London weighting) depending on skills and experience.

Income tax: Overseas staffs are responsible for tax arrangements with the relevant authorities of their own country of domicile and country of posting. Any tax liability in their country of domicile is to be met by the staff member. CAFOD will meet all employers’ obligations in the country of posting.

Holidays: 34 days per annum, including national public holidays and fixed ‘CAFOD’ days. Some of these days may be fixed according to local custom.

Pension: CAFOD will make a contribution of 10% towards a pension scheme provided that the employee contributes at least 5%. Alternatively CAFOD will contribute to a bona fide personal pension fund or another relevant investment vehicle.

Notice period: Three months either way after completion of the probationary period.

Other benefits: Life Assurance and Permanent Health Insurance cover.

Location: The job is based in Yambio, Western Equatoria State with frequent visits to the Juba office and occasional visits to the Regional Office in Nairobi.

Disabilities: We are committed to making every reasonable adjustment to the workplace or working arrangements so as to accommodate people with disabilities.

Hours: A minimum of 40 hours of per week will be worked, following the normal working patterns in your country of posting, the exact hours of work will be as per the requirements of the programme and agreed by your manager. Where the nature of the emergency situation requires you to work additional hours an R&R (rest and recuperation) policy is in place to ensure that you have adequate rest periods. It is your responsibility with your line manager to ensure that adequate rest and recuperation periods are taken in line with the policy.

Accommodation: CAFOD will cover the cost of appropriate accommodation.

Health care: CAFOD will reimburse the cost of reasonable local medical costs and provide insurance cover for surgical or acute treatment on a short-term basis and the costs of pre-departure health checks and vaccinations.

Air fares: CAFOD will provide return flights for you to your home base at the end of your contract. If you choose to go to a different destination, CAFOD will contribute up to the same amount towards the flight costs.

Emergency

Situations CAFOD operates a staff security policy, which the post holder will be expected to comply with. In the event of an emergency which puts the CAFOD member of staff at risk, CAFOD will arrange evacuation.

CAFOD is an Equal Opportunities Employer

Application forms to be returned to:

CAFOD, HR Recruitment Team, Romero Close, Stockwell Road, London SW9 9TY

Or email:

Closing date for applications: 22nd November 2009

1st round interviews: TBC

2nd round interviews (for those shortlisted after the 1st round): TBC

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