Sharing in Google Docs
One of the advantages of Google Docs is that you can have multiple people working on a document, and all of the changes will be recorded in one place. You don’t have to worry about trying to figure out which one is the most recent version of the document.
1. From the Google Docs home page, click in the box of the document you want to share.
2. Then click on Share.
3. Enter the e-mail addresses of the people with whom you want to share the document. Collaborators need to have a Google account.
4. Decide if you want invitees to be Collaborators or Viewers.
5. You can add a message telling the recipients what the document is and what you want them to do.
6. Click Send Invitations to send the document to other people.
7. On your Google Docs home page, it shows you who has access to the document now.
8. The person receiving the invitation will get an e-mail that looks like this. They need to have a Google account. Then they need to click on the link in the e-mail (or copy and paste it into their browser) to access the document.
Other ways to share documents
You can publish your document to the web, and invite people to view it.
1. Click in the box of the document you want to share.
2. Click on More Actions and choose Publish from the pull-down menu.
3. Decide if you want to republish the document every time changes are made, then click Publish Document.
4. Now you have a web address to send to those who need to see your document. Copy and paste it into an e-mail, and you’ve shared your work!
5. The link takes recipients to an un-editable version of the webpage, so that no one can come in and make changes to your document. Notice how none of the formatting options are at the top of the page.