Pakistan Science Foundation

Islamabad

Science Talent Farming Scheme (STFS) for 1800 Young Students

Phase-I (Component-I)

Corrigendum

Procurement of laptops, Software, and internet connecting devices with internet package

Reference is invited to PSF advertisement for procurement of above mentioned items appeared in daily newspapers on 12.1.2017. The specifications for the laptops and other items should be read as under;

Description / Qty
a) Laptops: Option-1 Core i-7 with 2GB Graphic Card. Option-2 Core i-7., Option-3 Core i-5 with 2Gb graphic card. Option-4 Core i-5; with Windows 10 Pro (Pre -Installed) with Drivers DVD. Details are available in the tender docs. / 650
b) Software (licenced): Microsoft ® Office 2016 Sngl Academic OLP 1 License No Level. / 650
c) Wireless Internetconnecting deviceswith internet package / 650

Last date for submission of bids is 9.2.2017 by 11:00 am. Received bids will be opened on the same day at 11:30 am in PSF Committee Room. Other terms and conditions remain same.

Advisor (STFS)

Pakistan Science Foundation,

Plot No.1, Constitution Avenue, G-5/2, Islamabad

Phone:- (051) 9205517

Tender Documents

Procurement of laptops, Software, and internet connecting devices with internet package

Instructions to the bidders

  1. “Single Stage Two Envelop Procedure” will be used for open competitive bidding. Proposals and bids should be submitted in two separate envelops with the titles as “technical” and “financial” proposals, which should be enclosed in a single envelop with clear heading “Proposal/Bid for procurement of Laptops, Software, and internet connecting devices with internet package”. Technical proposals should contain detailed specifications and technical parameters, and other relevant information of the equipment, as per requirements laid down in the following paras of the this tender doc. Financial proposals should accompany a bid security equivalent to two per cent (2%) of the bid amount in the form of Pay Order / Demand Draft in favor of “Pakistan Science Foundation”. Rates should be valid for 90 days.
  2. Sealing of Bid: The proposal should be prepared in accordance with tender documents and sealed properly and envelopes should be clearly marked as “Technical Proposal” or “Financial Proposal” in legible letters with the tender heading and its closing and opening date and time. If the envelops is not sealed and marked properly, PSF will assume no responsibility for the bid’s misplacement.
  3. Submission of Bid:

•The bid should be submitted as per given closing date and time advertised in the tender notice. The late bid will not be entertained.

•No bid may be withdrawn in the interval between the deadlines for submission of bids and the expiration of the period of bid validity specified in the bid document. Withdrawal of a bid during this interval may result in the bidder’s forfeiture of its bid security (earnest money).

4. Opening of Bid:

The proposal shall be opened publicly at the tendered date& time in the presence of Purchase Committee of PSF and Bidder’s representatives who are present shall be given the attendance sheet evidencing of their presence. In case any holiday is announced by the Govt. of “Force Majure Situation” , the tenders will be opened on next working day or as intimated by the PSF.

The bidder’s names, quoted rates, bid security attached and such other details considered appropriate will be announced at the time of opening of bids. No bid shall be rejected at the time of opening of bids, except for the late bids, which shall be returned unopened to the Bidder. During evaluation of the bids, PSF may, at its discretion, ask the Bidder for a clarification of its bid. The request for clarification and the response shall be in writing, and no change in the prices or substance of the bid shall be sought, offered or permitted.If a bid is not substantially responsive to the terms & conditions/particulars of the tender documents, it will be rejected by PSF and may not subsequently be made responsive by the bidder by correction of the non-conformity.A bid once opened in accordance with the prescribed procedure shall be subject to only those rules, regulation and polices that are in force at the of issue of notice for invitation for bids.

5.Invitation to Bid

Bill of Quantities

a. Laptops

Option-I:

Technical Specifications

Core i-7 with 2GB Graphic Card

a) Hardware: Laptop Computer HP/Dell or equivalent / Qty
Processor / 7thGeneration, Intel®Core™ i7 Processor / 650
Operating System / Windows 10 Professional (Pre -Installed) with Drivers DVD.
Chipset / Intel® Chipset (Solid State Capacitors)
Graphics / Intel®HD Graphics 620 or Above
Graphic Card. / 2GB dedicated
Webcam / 720P HD with Microphone
Memory / 04 GB DDR4 2133 MHz Installed
Storage / 1 TB HDD
Audio / 2 x Speaker (built-in)
Keyboard / Full Size keyboard with Full Numeric pad
Battery / 48 WHr Li-ion battery upto 12 Hour Backup time.
Display / 15.6" HD (1366x768) with integrated camera
Optical Drive / DVD/RW Super multi Drive.
WiFi / Standard Company fitted.
LAN / Standard Company fitted.
Bluetooth / Bluetooth®4.0 Combo with WiFi Card
Ports / 1 x USB 3.0
2 x USB 2.0
3.5 mm Combo Audio Jack
1 x VGA
1 x HDMI™
1 x RJ45 LAN
SD Card Reader.
Carrying Case / backpack carrying bag with the logo of PSF/STFS (Single Color)
Standard accessories / Power cable with two/ three pin socket and plug, Interface cable, Power adopter, charger (with in box accessories)
Warranty / Minimum 1 year comprehensive warranty including battery
Certifications / RoHS and other certificates Certificate from the manufacturer)
MAL / Manufacturer Authorization Letter in favor of PSF/STFS

Option-II:

Technical Specifications

Core i-7

a) Hardware: Laptop Computer HP/Dell or equivalent / Qty
Processor / 7thGeneration, Intel®Core™ i7 Processor / 650
Operating System / Windows 10 Professional (Pre -Installed) with Drivers DVD.
Chipset / Intel® Chipset (Solid State Capacitors)
Graphics / Intel®HD Graphics 620 or Above
Webcam / 720P HD with Microphone
Memory / 04 GB DDR4 2133 MHz Installed
Storage / 1 TB HDD
Audio / 2 x Speaker (built-in)
Keyboard / Full Size keyboard with Full Numeric pad
Battery / 48 WHr Li-ion battery upto 12 Hour Backup time.
Display / 15.6" HD (1366x768) with integrated camera
Optical Drive / DVD/RW Super multi Drive.
WiFi / Standard Company fitted.
LAN / Standard Company fitted.
Bluetooth / Bluetooth®4.0 Combo with WiFi Card
Ports / 1 x USB 3.0
2 x USB 2.0
3.5 mm Combo Audio Jack
1 x VGA
1 x HDMI™
1 x RJ45 LAN
SD Card Reader.
Carrying Case / backpack carrying bag with the logo of PSF/STFS (Single Color)
Standard accessories / Power cable with two/ three pin socket and plug, Interface cable, Power adopter, charger (with in box accessories)
Warranty / Minimum 1 year comprehensive warranty including battery
Certifications / RoHS and other certificates Certificate from the manufacturer)
MAL / Manufacturer Authorization Letter in favor of PSF/STFS

Option No.III:

Technical Specifications

Core i-5 with 2GB Graphic Card.

a) Hardware: Laptop Computer HP/Dell or equivalent / Qty
Processor / 7thGeneration, Intel®Core™ i5 Processor / 650
Operating System / Windows 10 Professional (Pre -Installed) with Drivers DVD.
Chipset / Intel® Chipset (Solid State Capacitors)
Graphics / Intel®HD Graphics 620 or Above
Graphic Card. / 2GB dedicated
Webcam / 720P HD with Microphone
Memory / 04 GB DDR4 2133 MHz Installed
Storage / 1 TB HDD
Audio / 2 x Speaker (built-in)
Keyboard / Full Size keyboard with Full Numeric pad
Battery / 48 WHr Li-ion battery upto 12 Hour Backup time.
Display / 15.6" HD (1366x768) with integrated camera
Optical Drive / DVD/RW Super multi Drive.
WiFi / Standard Company fitted.
LAN / Standard Company fitted.
Bluetooth / Bluetooth®4.0 Combo with WiFi Card
Ports / 1 x USB 3.0
2 x USB 2.0
3.5 mm Combo Audio Jack
1 x VGA
1 x HDMI
1 x RJ45 LAN
SD Card Reader.
Carrying Case / backpack carrying bag with the logo of PSF/STFS (Single Color)
Standard accessories / Power cable with two/ three pin socket and plug, Interface cable, Power adopter, charger (with in box accessories)
Warranty / Minimum 1 year comprehensive warranty including battery
Certifications / RoHS and other certificates Certificate from the manufacturer)
MAL / Manufacturer Authorization Letter in favor of PSF/STFS

Option No.IV:

Technical Specifications

Core i-5

a) Hardware: Laptop Computer HP/Dell or equivalent / Qty
Processor / 7thGeneration, Intel®Core™ i5 Processor / 650
Operating System / Windows 10 Professional (Pre -Installed) with Drivers DVD.
Chipset / Intel® Chipset (Solid State Capacitors)
Graphics / Intel®HD Graphics 620 or Above
Webcam / 720P HD with Microphone
Memory / 04 GB DDR4 2133 MHz Installed
Storage / 1 TB HDD
Audio / 2 x Speaker (built-in)
Keyboard / Full Size keyboard with Full Numeric pad
Battery / 48 WHr Li-ion battery upto 12 Hour Backup time.
Display / 15.6" HD (1366x768) with integrated camera
Optical Drive / DVD/RW Super multi Drive.
WiFi / Standard Company fitted.
LAN / Standard Company fitted.
Bluetooth / Bluetooth®4.0 Combo with WiFi Card
Ports / 1 x USB 3.0
2 x USB 2.0
3.5 mm Combo Audio Jack
1 x VGA
1 x HDMI™
1 x RJ45 LAN
SD Card Reader.
Carrying Case / backpack carrying bag with the logo of PSF/STFS (Single Color)
Standard accessories / Power cable with two/ three pin socket and plug, Interface cable, Power adopter, charger (with in box accessories)
Warranty / Minimum 1 year comprehensive warranty including battery
Certifications / RoHS and other certificates Certificate from the manufacturer)
MAL / Manufacturer Authorization Letter in favor of PSF/STFS

b) Software

MS Office: / Microsoft ® Office 2016 Sngl Academic OLP 1 License No Level. / 650

c) Wireless Broad Band

Dongle device 3G / 4G / GSM/GPRS/EGPRS R99, WCDMA/ HSDPA R5, HSUPA R6, HSPA+ R7 / 650
Monthly Internet volume / 20 GB per month
Supported technology / 3G and 4G
SIM Supported / 3G and 4G
Downward Compatibility / WCDMA / 2G / 3G / 4G
Connection / Plug & Play
External interfaces / USB 2.0 High Speed; SIM/USIM card: standard 6-pin SIM card interface micro SD Card Slot
OS support / Windows XP SP3, Vista, SP1/SP2, Windows 7, Windows 8, Win 10, MAC x10.7, 10.8.10.9 with updated patches Linux
Dashboard / Windows, MACLinux based Dashboard
Coverage / All over Pakistan
Warranty / Minimum 1 year comprehensive warranty

6.Form of bid

Separate sealed proposals should provide following essential information/documentation, which will make bidders eligible for further evaluation as per Criteria mentioned at PART D.

7.Technical bids :

S# / Description
a. / Description of items with complete specifications/features equivalent or high to the minimum standard set forth in the Bill of Quantity (BOQ)
b. / Compatibility & Expandability Features of Equipment
c. / Brochures/technical & operating manuals/compatibility features of equipment
d. / Warranty/license details of equipment (01 year or Above)
e. / Quality of the equipment/brand rating in the market.
g. / Availability of spare parts of quoted equipment in the market/ Authorized Service Providers
h. / Credibility/market reputation of the product manufacturer
i. / Time Line for Delivery and Project Implementation Details

8.Financial bids:

a. / Item-wise and total quoted cost of equipment on FOR basis in Pak Rupee inclusive of all applicable taxes/duties/delivery charges etc.
b. / Undertaking on legal paper of Rs.50 that firm/company is never black listed by PPRA or any other Govt/Public Sector Organization
d. / Timeline for delivery: 6 weeks to 8 weeks after issuance of Purchase Order or Ready stock will be preferred
e. / Validity period of bid (Minimum 90 days from the date of opening)
f. / Submission of Bid Security (not less than 2% of the total quoted cost in shape of DD/Pay order in the name of Pakistan Science Foundation, Islamabad)
g. / Any other relevant information

9.Evaluation Criteria

Technical & Financial proposals will be evaluated in compliance with the following parameters in a transparent and non-discriminatory manner.

Technical requirements

S# / Description / Remarks
• / The bidder must be a well established firm/company, be in the relevant business with sound technical expertise, experience of at least 5 projects of similar magnitude. / (Proofs to be attached )
• / Age of the firm/year of establishment (having at least 5 years of experience) / (Proofs to be attached )
• / The bidder must have sound financial status. / (Proofs to be attached )
• / The firm should have legal presence/registration in Pakistan. / (Proofs of registration with Registrar of Partnership to be attached , as well office address required)
• / The firm is neither black listed nor in litigation of any of public sector organizations. / (The firm must attach an undertaking on Stamp Paper)
• / The firm is NTN & GST Registered. / (Registration certificates to be attached)

10.Technical bids:

S # / Description / Remarks
(proof to be attached) / Marks
a. / Evaluation of specification/features of quoted items equivalent. High to minimum standard set forth in the Bill of Quantity (BOQ) – Detailed specifications are required. / Mandatory / 30
b. / Compatibility & Expandability Features of Equipment, components replacement / connectivity standards / Mandatory / 10
c. / Provision of brochures/technical & operating manuals / Mandatory / 10
d. / Warranty of equipment & list of after sale service facilities in Pakistan (01 Year or above) / Mandatory / 10
e. / Equipment Delivery and Installation Plan
(Timeline for delivery) / Mandatory / 10
f. / Similar projects of IT and Computing Equipment
(At least 05 projects of similar nature/ capacity in last 02 years) / Mandatory / 10
g. / List of after sale service facilities/Service Centers in Pakistan / Mandatory / 10
f. / Type of Affiliation with Equipment Manufacturer along with Manufacturer letter to participate in this tender (MAL), including after sale support warranty – OEM Certificate for this project must be attached / Mandatory / 10
Total Marks (Weight) / 100
  • Minimum technical passing marks are 70 or above

11.Financial evaluation:

a. / Lowest financial offer on Item-wise and total quoted cost of equipment on FOR basis in Pak Rupee inclusive of all applicable taxes/duties/delivery charges etc. / Mandatory
b. / Undertaking on legal paper of Rs.50 that firm/company has not provided the equipment less than the quoted price in any other Govt/Public Sector Organization / Mandatory
c. / Verification of proof of NTN & GST Registration / Mandatory
d. / Timeline for delivery and installation (maximum 04 weeks) / Mandatory
e. / Validity period of bid (90 days) / Mandatory
f. / Submission of Bid Security (not less than 2% of the total bid cost) / Mandatory
g. / Any other relevant information to facilitate decision making / Optional

Note: Any Brands/Model Names mentioned in the BOQ are only for clarification purpose. The Bidders can quote any equivalent or above brand.

12.Financial Bid

Items / Tender Specifications / Compliance
Yes/No / Qty / Bid Amount inclusive of taxes
Unit / Total
a) Hardware
650
b) Software
650
c) Wireless Broad Band
650
Grand Total
Total Bid value: Rupees
Amount of earnest money

Use additional sheets, where required.

Separate bid forms should be used for various options.

Signature and seal of the Bidder with date

13. TERMS CONDITIONS

  1. Items will have to be delivered within four (4) weeks or earlier on receipt of supply order.
  2. Equipment must be delivered at PSF, 1-Constitution Avenue, G-5/2, Islamabad.
  3. No transportation and carriage charges will be paid for delivery/installation.
  4. Income Tax & Sales Tax (if any) will be deducted as per Government rules.
  5. Warranty period of the items must be mentioned, which should not be less than one year.
  6. If any fault occurs in the equipment during the warranty period, it will be replaced/rectified by the Supplier at its own risk & cost.
  7. Free services offered after the sale may be indicated
  8. The bids will be evaluated as per specifications of the required equipment as laid down in the tender document .The bids which will not be in accordance with the prescribed specifications of the equipment, terms & conditions of tender, will not be entertained.
  9. The supplier will have to sign a contract agreement/letter of acceptance with PSF as per specimen making part of the tender document.
  10. The bids with lowest item wise cost conforming to the specifications and other terms and conditions prescribed in tender document shall be considered for placement of Supply Orders to one or more vendors for procurements of items mentioned at Serial No.1 and 2, separately.
  11. The payment is linked with the active Taxpayer status of the suppliers as per FBR database. If supplier is not in ATL, his payment should be withheld till he files his mandatory returns and appears on ATL of FBR.
  12. For internet services, the firms having valid 3G-4G PTA Licenses with mobility across the cities holder can participate for this tender.
  13. An affidavit to the effect that the firm has not been blacklisted by any Government/semi Government organization and also provide Integrity Pact.
  14. The interested Firms/Parties may submit their sealed bids along with earnest money equivalent to 2 % of total cost of the bid in the shape of Bank draft / Pay order in favour of Pakistan Science Foundation, Islamabad
  15. Bids are liable to be rejected if they are not conforming to the terms, conditions and specifications stipulated in this RFP.
  16. The successful bidders have to deposit 10% as performance warranty of the total cost of the supply order, which will be kept pending till the expiry of the warranty period.
  17. Sample Laptop must be provided by the successful bidder for demo purpose before final delivery.
  18. PSF may require from the successful bidder to provide the laptops with pre- installed Windows and Office, OR open source software as per its requirement.
  19. The bidder should have Direct Service Support Centre as well as Authorized Service Support Centers in provincial capitals and big cities of the country. (Proof of presence may be attached with the tender documents).
  20. The bidder will be considered as disqualified, if it fails to provide a valid proof of its after sales services/ services centres in big cities of Pakistan.
  21. The firm, which are willing to provide after sale services free of cost in respect of the items to be procured will only be considered as qualified for the purpose of this procurement.
  22. PSF reserve the right to increase or decrease the number of items, before issuance of purchase order.
  23. The warranty should cover repair/replacement of all the parts and accessories including battery within the warranty period.

Signature and seal of the Bidder with date

14.Acceptance Certificate

I ______owner/representative ofM/s ______, hereby, confirm that terms & conditions mentioned in this Tender Document are acceptable to me (as a whole) and I shall abide by these terms and conditions.

2.The equipment is as per specifications mentioned in the Tender Documents. I will be bound to replace any item, if found sub-standard, unsatisfactory or defective without any extra claim to PSF, Islamabad. If I failed to do so, I agree that PSF has the right to confiscate/forfeit the earnest money and may likely blacklist of our Firm.