GUIDELINES FOR ROLE AND RESPONSIBILITIES OF ASE AMBASSADOR
Key Responsibilities
- Key contact and liaison point with assigned countries
- Visit assigned countries (at least once during the year)
- Contribute to the work of the ASE Board
Specific Duties and Responsibilities of Ambassador
ASE Board
- Attend and contribute to ASE Board Meetings
- Produce Annual Report for AGM and Reports for ASE Meeting
- Undertake specific projects as agreed by the ASE Board
- Be the key communication link between the Board and your assigned countries
- Provide ASE Secretary with up to date details of Presidents/Chairmen of assigned countries
- Undertake any specific requests/objectives of the ASE President
- Liaise with ASE Treasurer regarding the (voluntary) payment status of your assigned countries and assist as appropriate
Joint Senate Board
- Attend (if possible) Joint Senate Board Meeting as an observer
Communication
- Produce articles / short messages for E-bulletin/ website / Newsletter (as required)
- Subscribe to the European Senate Newsletter if you have not already done so and encourage Senators in your assigned countries to do likewise - particularly Chairmen/Presidents
- Inform ASE Webmaster and Newsletter Editor of forthcoming Senate Events
- Inform ASE Newsletter and Hon Treasurer of new Senators from assigned countries – they are entitled to receive one free copy and a Newsletter Subscription Form to complete!
Relationship with Assigned Countries
- Contact your assigned countries by email(example available on request) usually Senate President/Chairman of that country
- Aim to meet the Presidents/Chairmen of assigned countries personally at the European Conference.
- Provide an article for inclusion in the newsletter / e-bulletin(where they exist) of your assigned countries introducing yourself
- Request details of the Senate Officers of your assigned countries (NB The Officers of certain organisations only change every 2 years; some Senate organisations produce a Directory; others have their own website)
- Request regular information from your assigned countries of their Senate activities and any communications to Senators eg Newsletters etc.
- To visit assigned countries at least once during the year – discuss with President/Chairman which event they would like you to attend. (eg. Senate AGM; Special Senate celebration; Drumming Out/Chain Changing)
- Identify any particular support/assistance President/Chairman may require of you
- Encourage Senators in assigned countries to attend World Congress & European Conference and Senate events in other countries
- Liaise with JCI Vice President assigned to your countries to identify any specific support Senators may be able to contribute; also linking with the JCI Director for Membership Growth and Development in Europe
- Where Senator numbers are limited (ie 1-10) and/or where there is no formal organisation, contact with individual Senators may be more appropriate particularly if they are under 40 years of age.
Liaison with Key JCI Senators
Commence a dialogue where appropriate between ASE and:
- JCI Officer responsible for JCI Senate (currently Earl Sawyer)
- JCI Joint Senate Boards Secretary (currently Mary Sawyer)
- JCI World Senate President
- JCI Presidents of Area Senate Associations in conjunction with ASE Ambassador
- Other key JCI officers eg JCI World President, IP World President
ASE - Role of AmbassadorUpdated 20/03/2010