MINUTES OF A MEETING OF BOURNE TOWN COUNCIL HELD ON
TUESDAY 11 JANUARY 2011 at 7.48pm, at Bourne Corn Exchange
(Recorded by Town Clerk)
Present: Chairman Mrs P Moisey
Councillors Mrs S Cliffe C Pattison Mrs J Smith D Higgs Ms J Pauley J Smith T Holmes Mrs H Powell Mrs S Wilson
Mrs B Johnson A Prentice
Mrs L Neal Mrs K Roche 7 members of public/press
11/070 APOLOGIES – there were no apologies to receive
11/071 TO RECEIVE DECLARATIONS OF INTEREST
PREJUDICIAL Cllr J Smith Item 6/2/Minute 11/075/2 Member of SKDC
PERSONAL Cllr J Smith Item 6/3/Minute 11/075/3 Trustee of Bourne Un. Charities
PERSONAL Cllr Mrs S Cliffe Item 6/3/Minute 11/075/3 Trustee of Bourne Un. Charities
PREJUDICIAL Cllr Mrs L Neal Item 6/2/Minute 11/075/2 Member of SKDC
PERSONAL Cllr T Holmes Item 6/2/Minute 11/075/2 Member of SKDC
PERSONAL Cllr T Holmes Item 6/3/Minute 11/075/3 Trustee of Bourne Un. Charities
PREJUDICIAL Cllr T Holmes Item 6/5/Minute 11/075/5 Employee of Butterfield Centre
PREJUDICIAL Cllr Mrs J Smith Item 6/2/Minute 11/075/2 Member of SKDC
PREJUDICIAL Cllr Mrs J Smith Item 6/5/Minute 11/075/5 Trustee of Butterfield Centre
PREJUDICIAL Cllr Ms J Pauley Item 6/5/Minute 11/075/5 Chair of Trustees Butterfield C.
PERSONAL Cllr Mrs Powell Item 6/4/Minute 11/075/4 Former Pres. Society member
PREJUDICIAL Cllr D Higgs Item 6/2/Minute 11/075/2 Member of SKDC
PERSONAL Cllr C Pattison Item 6/5/Minute 11/075/5 Family member is volunteer
PERSONAL Cllr Mrs Johnson Item 6/5/Minute 11/075/5 Strong links with Butterfield through workplace
11/072 MEMBERS OF THE PUBLIC WISHING TO SPEAK ON AGENDA ITEMS
Nobody declared an interest to speak
11/073 To adopt the NOTES of THE MEETING of the Council, held on
23 NOVEMBER 2010 aS true RECORDs AND for the chairman to sign them
Proposed Cllr T Holmes, seconded Cllr J Smith and by majority vote
Resolved: To adopt the above Notes as a true record and for the Chairman to sign them as the Minutes of the above mentioned meeting
11/074 TO RECEIVE THE MINUTES OF STANDING COMMITTEES (Minutes are approved by Committees)
a) Highways & Planning Committee Meeting – 23 November 2010 (no recommendation was made outside delegated powers)
b) Amenities Committee Meeting – 07 December 2010 (no recommendation was made outside delegated powers)
c) Highways & Planning Committee Meeting – 14 December 2010 (no recommendation was made outside delegated powers)
d) Finance & General Purposes Committee Meeting – 21 December 2010 (5 recommendations were made outside delegated powers)
Proposed Cllr Mrs B Johnson, seconded Cllr Mrs J Smith and unanimously
Resolved: To receive the above minutes (a) through to (d) en bloc
11/075 TO ADOPT RECOMMENDATIONS MADE BY COMMITTEES
1) Ref – 1159F re Accounts for Payment - to approve accounts for payment as presented –
Total value £12,092.05
Proposed Cllr T Holmes, seconded Cllr Mrs B Johnson and unanimously
Resolved: To adopt the recommendation as recorded above
Cllrs D Higgs, T Holmes, Mrs L Neal, Mrs J Smith and J Smith left the meeting due to their Prejudicial
interest declared earlier
2) Ref – 1164F re SKDC Town Hall Charges – Clerk to bring this scenario to a conclusion. Clerk should try for a 50/50 split on the fixed amount per room and to formally secure the formula for the future.
Proposed Cllr A Prentice, seconded Cllr Mrs S Cliffe and unanimously
Resolved: To adopt the recommendation as recorded above
Cllrs D Higgs, T Holmes, Mrs L Neal, Mrs J Smith and J Smith returned to the meeting
3) Ref – 1166F re Former Councillor’s Membership as Nominative Trustee on Bourne United Charities - To replace the existing person by nominating Councillor David Higgs
Proposed Cllr Mrs L Neal, seconded Cllr Mrs K Roche and by majority vote
Resolved: To adopt the recommendation as recorded above
4) Ref 1167F re Cemetery Chapel – Preservation Society architect’s report - To receive the report and for the Working Party to look at it to find out what position it puts the Town Council in
Proposed Cllr T Holmes, seconded Cllr Mrs B Johnson and unanimously
Resolved: To adopt the recommendation as recorded above
Cllr Mrs J Smith explained that the Monitoring Officer had advised that she could stay at the meeting during general budget discussions but would have to leave if discussions were specifically about the Butterfield Centre.
5) Ref 1168F re Draft Budgets & Precept Proposals for 2011/12 – that the council moves forward with Version 2 of the Precept Calculations and corresponding Budget Figures of the Amenities Committee and General Budget as amended, with the inclusion of a special budget provision for a Grant to the Butterfield Centre
The Clerk has also provided an additional Version (V3) for comparison purposes and consideration
Cllr Mrs S Wilson expressed her concern about a special provision for the Butterfield Centre when other organisations provided a similar service.
Cllrs T Holmes, Ms J Pauley and Mrs J Smith left the meeting due their Prejudicial Interest declared earlier
Cllr Mrs L Neal stated that a Service Level Agreement would have to be drawn up for this budget figure and the centre would have to deliver against certain measurable objectives of the council. Following further discussion it was
Proposed Cllr Mrs S Cliffe, seconded Cllr Mrs K Roche and by majority vote
Resolved: To retain the special Budget Provision for the Butterfield Centre
Cllrs T Holmes, Mrs J Pauley and Mrs J Smith returned to the meeting
Following lengthy discussion whether the current level of Council Tax should be retained
It was
Proposed, Cllr Mrs K Roche, seconded Cllr Mrs L Neal and by majority vote
Resolved: To adopt Version 2 resulting in a council tax of £24.67 a reduction of 5.33% with corresponding budget figures as follows
AMENITIES BUDGET FOR THE FINANCIAL YEAR 2011-12
EXPENDITURE Cemetery / Budget 2010-11 / Budget 2011-12Tools & Equipment / £ 2,000 / £ 2,000
Horticulture & Trees / £ 3,250 / £ 2,000
Petrol & Oil / £ 1,500 / £ 1,500
Miscellaneous Cemetery / £ 500 / £ 500
Utilities / £ 900 / £ 1,200
Telephone / £ 200 / £ 200
Rates/Tax / £ 700 / £ 700
Skip Hire / £ 1,500 / £ 1,500
Building & Maintenance / £ 4,000 / £ 4,000
H&S Requirements / £ 500 / £ 500
Grave Digging / £ 5,000 / £ 4,000
Expenditure for Cemetery excl Staffing Costs / £ 20,050 / £ 18,100
Allotment Cost / £ 1,500 / £ 2,900
Christmas Lights / £ 6,450 / £ 7,000
Bourne in Bloom / £ 1,300 / £ 1,000
Amenities Contingency / £ 2.000 / £ 2,000
Total / £ 31,300 / £ 31,000
INCOME BUDGET
Cemetery / £ 24,000 / £ 18,000
Allotments / £ 1,300 / £ 1,300
Total Income / £ 25,300 / £ 19,300
BUDGETED GENERAL EXPENDITURE FOR THE FINANCIAL YEAR 2011-12
GENERAL EXPENDITURE BUDGETITEM / BUDGET 2010-11 / PROPOSED BUDGET 2011-12
Insurance / £ 4,400 / £ 4,800
Audit External & Internal / £ 900 / £ 900
Donations / Section 137 / £ 6,000 / £ 4,000
Butterfield Centre Grant S137 / £ 2,500
Stationery / Administration / £ 1,600 / £ 1,600
Subscription / £ 1,500 / £ 1,500
Town Council occupied premises / £ 3,300 / £ 4,500
Telephone / Fax / Broadband / £ 800 / £ 800
Postage / £ 700 / £ 700
Mayor's Allowance / £ 1,792 / £ 1,846
Training Costs / £ 500 / £ 500
Publications / £ 1,000 / £ 1,000
South Street Toilets / £ 50,000 / £ 50,000
Partnership Agreement / £ 3,570 / £ 3,570
Gross Staff Costs (overall) / £ 89,500 / £ 89,500
Election Cost / £ 3,500 / £ 8,000
Opportunity Fund / £ 5,000 / £ 5,000
H&S/DDA -compliancy general / £ 20,000 / £ 20,000
Cemetery Development Fund / £ 20,000 / £ 20,000
General Contingency / £ 19,500 / £ 20,000
Subtotal excl Earmarked Res. / £ 233,562 / £ 240,716
General Expenditure/Contingencies / £ 233,562 / £ 240,716
Earmarked Reserves (Skatepark/Leisure) / £ 10,000 / £ 2,000
Earmarked Reserves (Cemetery) / £ 40,000 / £ 60,000
Total Expenditure / £ 283,562 / £ 302,716
BUDGETED INCOME FOR THE FINANCIAL YEAR 2011 – 2012
Bank Interest / £ 60
Refund from SKDC for Toilet Management / £ 7,600
Grant for Community Cleaner / £ 1,850
VAT reclaim 10-11 / £ 1,000
£ 10,510
Cemetery & Allotments / £ 19,300
Total Budgeted Income / £ 29,810
BALANCES at 30/11/2010 = as per computer less Superannuation & IR payments to date incorporated in budget expenditure but not yet paid / £ 226,597
INCOME ESTIMATED From 01/12/10 to 31/03/11
VAT / £ 740
Allotments / £ 1,285
Interest Dec – March / £ 25
Cemetery / £ 3,500
Toilet Refunds / £ 5,000 / £ 237,147
FURTHER ANTICIPATED EXPENDITURE TO 31/3/2011
General / £ 40,739
Amenities / £ 13,589 / £ 54,328
Estimated Balance at 31.03.2011 incl.Contingency/Reserves / £ 182,819
Less Earmarked Reserves for Cemetery Development / £ 40,000
Less Earmarked Reserves for Skatepark / £ 10,000
Estimated Carry Forward at 31.03.2011 / £ 132,819
Proposed Figures for 2011 – 2012
AMENITIES BUDGET – Expenditure / £ 31,000
GENERAL BUDGET - Expenditure / Incl. Contingency excl Earmarked Reserves / £ 240,716
Plus adjustments to Earmarked Reserves (£2,000 for Leisure Facility and £60,000 for Cemetery) from £50k to £62k / £ 12,000
Budgeted Expenditure Total / £ 283,716
Less ESTIMATED CARRY OVER (unearmarked reserves/contingencies) / £ 132,819
Less BUDGETED INCOME / £ 29,810
PRECEPT / £121,087
Budget minus, C/F(excl. Earmarked Reserve) plus budgeted Income = Precept
BAND D EQUIVALENTS / 4908.1 / 0.62% increase from last year (4877.7)
COUNCIL TAX / £ 24.67 / -5.33% / Last Year = £ 26.06
11/076 TO DISCUSS INFORMATION AND QUOTATION RE TRIAL PITS ON POSSIBLE CEMETERY LAND TO MEET REQUIREMENTS OF THE ENVIRONMENT AGENCY AND LANDOWNERS
The Clerk reported that she had managed to establish all requirements and following a first quotation the digging and reporting on of trial pits including all relevant permissions had been forwarded as £1,275 + VAT to include the following:
Production of proposed trial pit location plan for landowner approval
Production of Method Statement for the work for landowner
Provision of JCB and Driver
Service clearance around each exploratory location
Engineer to supervise the advancement of the exploratory trial pits (up to three locations) to a minimum 2.8m deep
Photographic evidence and trial pit logs by Engineer
Letter Report of findings and recommendations
Should council provide own JCB and driver then fee would reduce by £250 + VAT.
Proposed Cllr Mrs P Moisey, seconded Cllr Mrs B Johnson and unanimously
Resolved: To seek further quotations for consideration
11/077 TO RECEIVE FOMRAL NOTIFICATION THAT FRIDAY 29 APRIL 2011 WILL BE AN OFFICIAL BANK HOLIDAY
Proposed Cllr Mrs P Moisey, seconded Cllr Mrs K Roche and unanimously
Resolved: To receive the above
11/078 TO APPROVE ACCOUNTS FOR PAYMENT
Payee / Item of Expenditure (Relevant Power to incur) / Gross AmountTravisPerkins / Inv ADM379 Wood for shelter repairs (LACO 1977 s3(1)) / £89.51
Bailey Builders / Inv 1322/1011 Grave digging/backfilling re 20.12.10 (LGA 1972 s111) / £223.25
RICOH / Inv 86165468 copy charges to end Nov.(LGA 1972 s 111) / £39.76
SAGE / Inv 1005399398 Renewal of Payroll Cover (LGA 1972 s 111) / £334.88
N Jacobs / Repayment of cost for Snow Machine Fluid @ £29.99 and Post Hole Shovel @ £46 (LGA 1972 s111) / £75.99
The above invoices have been verified and cheques sent for some of the above
Total of the above incl VAT / £ 763.39
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Bourne Town Council Meeting held on 11.01.11
The above invoices have been verified and cheques sent for some of the above
Proposed Cllr Mrs P Moisey, seconded Cllr Mrs K Roche and unanimously
Resolved: To approve the above accounts for payment
11/079 TO DISCUSS ANY INFORMATION, WHICH THE CHAIRMAN MAY LEGALLY BRING TO THE COUNCIL’S ATTENTION
The Clerk informed the council of the following item:
Welland Market Towns Manager – has produced a leaflet covering Welland Area Market Towns and includes Bourne which has been nicely portrayed.
Outdoor Gym - A meeting has been held; different sites may be investigated and Bourne Town Council input may still be required
Annual Civic Dinner – From now on Hall hire charge has to be paid for; without this cost former Town Mayors managed to keep a ticket price at a reasonable level which will have to increase by nearly £4 per person unless the council agrees that this can be paid out of
Council funds. The Clerk apologised for not putting this item onto the agenda but asked for an indication on how members felt about this and explained that this item would be put onto the Finance & General Purposes Committee’s Agenda. Everybody was in agreement that the Town Mayor should not be paying for this additional charge out of her pocket to retain an acceptable level for the cost of a ticket and that on a one off basis members were likely to vote in favour for this cost to be covered and may be the council could be holding a more relaxed function in the future.
There being no further items the Chairman declared the meeting closed at 8.45pm
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Bourne Town Council Meeting held on 11.01.11