POSITION DESCRIPTION

PART-TIMEADMINISTRATIVE ASSISTANT

OFFICE OF UNDERGRADUATE ADMISSIONS

Part-Time

I. BASIC FUNCTION

Under the direct supervision of the Lead Administrative Coordinator, the Administrative Assistantis responsible forcompleting administrative duties within the MBU Office of Undergraduate Admissions, providing assistance to prospective students, and supporting the Admissions Counselors in their recruiting efforts.

  1. RESPONSIBILITIES

Within the limits of University policies, procedures, and programs, this employee is responsible to accomplish the duties as follows:

  1. Process student records documents, including ACT scores, transcripts, Letters of recommendation and other documents.
  1. Enter data into university database. This data will primarily be made up of information received as testing scores, transcripts and other admissions documents. This also includes data validation and correction.
  1. Manage information in CAMS database, access and route documents in Filebound to appropriate parties and communicate with appropriate office personnel.
  1. Calculate GPA’s for data entry.
  1. Understand and manage the acceptance flow of data and documents.
  1. Check and respond to e-mails and voice mails as needed.
  1. Other duties as assigned by the Director of Admissions and Lead Administrative Coordinator.

III.RELATIONSHIPS

The Administrative Assistant will observe the following relationships:

  1. He/she is directly accountable to theLead Administrative Coordinator for the

proper interpretation and fulfillment of his/her function, general responsibilities

and related authority, and relationships.

2. He/she will work closely with other student workers of the Support Staff in addition to Admissions Counselors. It is essential that he/she maintain an open line of communication with all members of the Admissions staff.

3.It is also essential that he/she maintain an open and mutually cooperative relationship with other offices on campus, with particular attention given to Financial Services, Records, and Athletics. He/she will often work with these offices while completing administrative tasks and helping students to ensure their questions are always answered in a timely manner.

  1. PERFORMANCE MEASUREMENT CRITERIA
  1. Personal growth, as seen in making mature work-related decisions, organizational skills, and utilization of time.
  1. The efficiency and accuracy of data entry and document processing.
  1. Demonstration of enthusiasm and customer service.
  1. The amount of tasks that are performed through initiative and creative thinking in an effort to assist and improve the daily flow of responsibilities for the department as a whole.
  1. MINIMUM REQUIREMENTS

1.Statement of Christian Faith.

  1. Must be self-motivated and capable of following set procedures with the ability to suggest and implement adjustments as growth and trends demand change.
  1. Must be well-groomed and dress professionally.
  1. Must be able to work both independently and within a group.

5.Must have strong communication skills and the ability to deal with students, parents and others in a mature and professional manner.

6.Must be organized and responsibly handle confidential information.

7.Must possess computer skills including familiarity with Microsoft Office.

Revised 8/20/12 AGB