Work Instruction
Functional Area: Payroll / Create Voluntary Tax Levy
Purpose
Use this procedure to create a voluntary tax levy for an employee.
Trigger
Perform this procedure when the proper payroll deduction authorization forms are received in the Human Resources Service Center (HRSC).
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesPersonnel ManagementAdministrationHR Master Data Maintain to go to the Maintain HR Master Data (UC Basic Personnel Data tab) screen.
Transaction Code
PA30
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • All garnishments require a release to stop a deduction.
  • When a Chapter 13 is received, contact the bankruptcy court to verify which existing garnishments are to be stopped or continued.
  • When a non-voluntary tax levy has been entered, the employee is not allowed to start a new payroll deduction of any type.

Work Instruction
Functional Area: Payroll / Create Voluntary Tax Levy
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data tab)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000133
3. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)

4. / Perform one of the following:
If You / Go To
Know the infotype number or name / Step 5
Do not know the infotype number or name / Step 7
/ The employee’s information is now displayed on the screen. Infotypes created for the employee have a displayed to the right of the Infotype text field.
5. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0194
You can also type the name of the infotype (Garnishment Document).
6. / Go to Step 9.
7. / Click the tab.
Maintain HR Master Data (UC Payroll Data tab)

8. / Click to the left of Garnishment Document.
/ Scroll down to locate this infotype.
9. / Click .
Create Garnishment Document (0194)

10. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
05/17/2005
This is the check date on which the deduction will become effective.
to / Required / End value when specifying a range of values, dates and/or times
Example:
12/31/9999
The system defaults to 12/31/9999. This date can be overridden in the case of stackable garnishments.
Case no. / Required / Official identification number assigned to the garnishment case by the presiding legal authority
Example:
001
Received / Required / Date garnishment order is recieved
Example:
04/26/2005
This is the date on which the garnishment document is entered into the system. This date does not correspond to the date that the garnishment legally takes effect.
This date will never change. This date is used when there are multiple garnishments to prioritize the deduction order.
Priority / Required / Three-digit number used to identify the priority with which the garnishment will be deducted
Example:
2
Priority assignment: Child Support 1 Chapter 13 1 IRS Levies 2 Educational Loans 2 Creditor Garnishments 3
Jurisdiction / Required / State from which the garnishment document originated
Example:
Ohio
Category / Required / Code identifying the category of the garnishment document that has been issued
Example:
Voluntary-2159
SAP category types are available in the drop-down selection menu.
Vendor / Required / Business partner that provides materials or services
Example:
500008
If this is a new vendor, a vendor number must be assigned by the Accounts Payable department. The garnishment order cannot be entered until the vendor number has been assigned.
Originator / Required / Vendor who originated the garnishment order
Example:
Attorney
SAP originator types are available in the drop-down selection menu.
Name / Required / A word or phrase that constitutes the distinctive designation of a person or thing
Example:
IRS Voluntary Deduction
This will be the name that is printed on the check per instructions given on the garnishment order.
Remittance / Required / Determines when and how often garnished wages will be remitted to the vendor
Example:
Immediate - Check
SAP remittance codes are available in the drop-down selection menu.
11. / Deselect to the left of Issue Separate Check to Vendor.
/ This will send one garnishment payment to the vendor for all employees.
12. / Click .
Create Garnishment Document (0194) (2)

13. / Click .
/ The system displays the message, “Save your entries.”
Create Garnishment Order (0195)

14. / As required, complete/review the following fields:
Field / R/O/C / Description
Initial Balance / Required / Beginning balance
Example:
1500.00
The levy will not stop once the initial balance has been reached. This field is just informational.
Deduction / Required / Amount to deduct from an employee's earnings
Example:
50.00
This can either be a percentage or a dollar amount that defines how much pay will be garnished.
Blank field (to the right of Deduction) / Required / Description of the deduction
Example:
Pay period amount
SAP deduction value text is available in the drop-down selection menu.
/ The system displays the message, “Record created.”
15. / Click .
Create Garnishment Order (0195) (2)

16. / Click .
/ The system displays the message, “Save your entries.”
Maintain HR Master Data (UC Payroll Data tab) (2)

17. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, “Record created.”
18. / You have completed this transaction.
8/13/2017
Ver: / 04_PY_PA30_Cr Volun Tax Levy_PY1_0.udc
© University of Cincinnati / 1/12
Work Instruction
Functional Area: Payroll / Create Voluntary Tax Levy
Result
You have created a voluntary tax levy for an employee.
Comments
None
8/13/2017
Ver: / 04_PY_PA30_Cr Volun Tax Levy_PY1_0.udc
© University of Cincinnati / 1/12