CYNGOR CYMUNED

PENYRHEOL TRECENYDD ENERGLYN

COMMUNITY COUNCIL

MINUTES OF THE COUNCIL MEETING HELD AT PENYRHEOL COMMUNITY CENTRE

ON THURSDAY, 16thMARCH 2017

Present :

Chair

Cllr T ap Hywel

Community Councillors

W H Allen, Mrs M Britton, H R Davies, Mrs S ap Hywel,A W Pennington,

Cllr Mrs M E Sargent, S Skivens

Clerk to the Council - Mrs Helen Treherne

Youth Ambassador – Meg Owen

164.WELCOME AND APOLOGIES
The Chairmanwelcomed members to the meeting. Apologies had been received from CllrsC Coombesand P Slarke.
The Chairman welcomed local residents Messrs Graham Peel and Ivor Lower to the meeting. They had attended to bring the issue of parking in Angel Lane to the attention of the Community Council and said that people parking in the lane to pick up their children from school was causing problems for the residents. It was asked whether restrictions could be imposed, eg no parking at school dropping off or picking up times. It was resolved that the Clerk would contact CCBC to see if a site visit could be arranged in order to discuss.
RESOLVED – Clerk to contact CCBC re : site visit
165.MINUTES OF MEETING
It was then moved to accept the minutes by Cllr W H Allen and seconded by Cllr S Skivens.
166.MATTERS ARISING
(a)The Clerk gave an update on the list of items from the previous meeting that she had been asked to raise with Caerphilly County Borough Council.
167.CODE OF CONDUCT FOR MEMBERS
Declarations of Interest – Public Register
The Clerk reminded Members that it is their responsibility and duty to declare any interest they may have in matters that come before meetings of the Community Council.
RESOLVED – Noted (to comply with requirements of the Local Government Act 2000)
168.POLICE AND RELATED MATTERS
There was no Police representation at the meeting. There were no items to bring to the attention of the Police.
RESOLVED : Noted
169. WHQS ENVIRONMENTAL PROGRAMME
There was no news at present about the bid for funding. Further information would be submitted when available.
RESOLVED – Noted
170.PLANNING APPLICATIONS
The following planning applications were considered :
(a)17/0146/FULL – Ty Isaf Farm, Abertridwr Road, Penyrheol, Caerphilly CF83 2AP
-Demolition of three external outbuildings and the construction of new detached domestic dwelling
(b) 17/0054/NOTA – Pentwyn Farm, Heol Las, Penyrheol, Caerphilly CF83 2TT
- Erect agricultural barn
The above planning applications were considered by the Council.
RESOLVED – in the general interest of the community that :
having been previously circulated to Members, in respect of application (a)Councillors asked the Clerk to request a site visit as the buildings had a historic significance and there were potential issues re : traffic management and (b) would be the same objections as given previously, ieCouncillors were concerned about the amount of planning applications submitted by this applicant and the cost to the public of these many applications, that the dimensions of the outbuilding were not known, the purpose of the outbuilding was not known and whether or not the outbuilding would be in keeping with the area.
171.MEMBERS ITEMS
(a)Various
The Clerk gave an update of matters that have been resolved and matters that are still under discussion with CCBC.
RESOLVED – Noted
(b)Various
The Clerk requested Members to advise her of any matters they have previously requested to be raised with CCBC that are still unresolved or outstanding.
The Clerk advised Members that if they report any matters to the Customer Care Line of CCBC that they obtain the log number as this is very important in following up matters.
RESOLVED – Noted
(c) Cllr W H Allen reported that Hendredenny Primary School would like a defibrillator and asked if St John’s Ambulance could come and talk to Councillors about it.
RESOLVED – Cllr Skivens to arrange for visit from St John’s Ambulance representative
(d) Cllr W H Allen reported fly tipping in Bowls Lane. There also appeared to be a drainage problem, which caused the litter to collect in one area.
RESOLVED – Clerk to contact CCBC
(e) Cllr Mrs S ap Hywel reported that the buses did not stop at the new bus stop on the way back down from the top of Hendredenny as there was no raised kerb on that side.
RESOLVED – Clerk to contact CCBC
(f) Cllr Mrs M Britton reported that there were problems with double-parking in Heol Aneurin/Penybryn which was causing traffic chaos.
RESOLVED – Clerk to contact CCBC
(g) Cllr S Skivens reported that he had received complaints of a bad smell coming from the chicken farm above Hendredenny.
RESOLVED – Clerk to contact CCBC
(h) Cllr S Skivens asked for an update on the planning process for a large sign for the shops in Troed-y-Bryn. Clerk to ask what needed to be done with regards to planning.
RESOLVED – Clerk to contact CCBC
(i) Cllr S Skivens had received complaints about the conduct of some pupils from St Cenydd during lunch hour etc and that there was a lot of rubbish outside the tuck shop opposite the school. Cllr H R Davies said that he would bring this up with Governors. The Clerk would contact CCBC to ask for another/bigger bin outside the tuck shop.
RESOLVED – Cllr H R Davies to speak to Governors and Clerk to contact CCBC re : another/bigger rubbish bin
(j) Cllr T ap Hywel reported that he had received queries/concerns regarding the sale of the Angel Inn. It was resolved that the Clerk would contact Enterprise Inns to ask if they knew what would happen to the site.
RESOLVED – Clerk to contact Enterprise Inns
172.REPORTS ON MISCELLANEOUS MEETINGS
a)Various
Cllr W H Allen reported that he had attended :
Penyrheol Community Centre meeting;
Police meeting at Ty Penallta.
b) Various
Cllr Mrs S ap Hywel reported that he had attended :
Caerffili Twinning meeting;
Skate park meeting;
Newsletter sub-committee meeting.
c) Various
Cllr T ap Hywel reported that she had attended :
Skate park meeting;
Newsletter sub-committee meeting.
d) Various
Cllr S Skivens reported that he had attended :
Skate park meeting;
Newsletter sub-committee meeting.
e) Various
The Youth Ambassador reported that she had attended :
Skate park meeting;
Newsletter sub-committee meeting.
173. YOUTH AMBASSADOR
The Youth Ambassador reported that she was in the process of liaising with young people regarding the proposed new skate park and would report back with her findings. She also reported that she was involved in the litter-picking project, for which St Cenydd would be receiving the £500 bursary.
RESOLVED – Noted
174. SPECIAL PROJECT
There was no news on a special project.
RESOLVED – Noted
175. MEMBERSHIP OF ONE VOICE WALES
The Clerk asked Councillors to consider membership of One Voice Wales, as she felt it would be important with all the changes etc taking place, for her to be kept updated on any issues that arose and to be able to seek guidance and help. As the first year would be half price (£750), Councillors agreed to try membership for one year.
RESOLVED – Clerk to seek membership of One Voice Wales on behalf of Community Council
176. SUMMER PLAYSCHEMES
The Clerk reported that she was still having difficulty recruiting people with the required playworker qualifications. CCBC would be running a top-up course for this but there would be a cost. Cllr Skivens asked the Clerk to send him the details and he would try to help with advertising for playworkers.
RESOLVED – Clerk to send Cllr Skivens details
177. SCHOOL BURSARIES
The Clerk was asked to chase Ysgol Gyfun Cwm Rhymni and Cardinal Newman to see if they wanted to take advantage of the £500 bursary. St Cenydd had already agreed and would be starting the project soon.
RESOLVED – Clerk to contact schools
178. FESTIVE LIGHTS
The Clerk reported that no festive lights had been purchased the year before as it had been too late to order. All the lights would eventually have to be replaced with LED lights. She asked whether Councillors wanted to earmark another £5,000 in the next financial year, as previously agreed. Councillors agreed that another £5k be earmarked, which made a total of £10,000 towards festive lights in the new financial year.
RESOLVED – Clerk to purchase £10,000-worth of festive lights in the new financial year
179. NEWSLETTER
The Clerk reported that she would be arranging a Newsletter sub-committee but asked Councillors for contributions to the newsletter by the next meeting.
RESOLVED – Councillors to submit ideas articles by next meeting and Clerk to arrange sub-committee meeting
180. SKATE PARK
The Clerk reported that a skate park sub-committee had been held and that she would send the minutes out to Councillors asap.
RESOLVED – Noted
181. REFORMING LOCAL GOVERNMENT WHITE PAPER
The Chairman asked Councillors for their input to the White Paper. It was felt that there was a disconnect between CCBC and Community Councils and sometimes a lack of communication, especially with regards to consultations etc. It was resolved that Cllr Skivens would put together a response on behalf of the Community Council.
RESOLVED – Cllr Skivens to put together a response on behalf of the Community Council
182. REQUEST TO MOVE FROM LEDGER BOOK SYSTEM TO ELECTRONICALLY-MANAGED ACCOUNTS
The Clerk asked if Councillors would give her permission to move away from the ledger system of accounts and towards keeping the accounts electronically. It was resolved that she would start this in the new financial yea.
RESOLVED – Clerk to move accounts to electronic management
183.CORRESPONDENCE
(a)Press Items
The Clerk outlined press cuttings of interest that affected the Council’s area.
RESOLVED – Noted
(b)Caerphilly County Borough Council
An email had been received regarding proposed amendments to parking restrictions within the Caerphilly area.
RESOLVED – Noted
(c)General correspondence
No general correspondence had been received.
184.ACKNOWLEDGEMENT OF DONATIONS
Acknowledgement had been received from Caerphilly Comic Con.
185.DONATIONS
There were no requests for donations.
An email had been received from Bethel Baptist Church to say that they were now running their own camp as they now could not attend the Spree Wales Camp. They wanted to know if they would have to reapply. Councillors agreed there was no need to reapply.
RESOLVED – No need for Bethel Baptist Church to reapply
186.APPROVAL OF PAYMENTS FOR MARCH
The following payments were approved by the Council :
(a)Clerk’s salary – March 2017, including 1% pay rise from April 2016 to March 2017 (backpay of £136 and also 1% increase from April 2017 onwards.
Councillors resolved to accept the pay increase.
(b)Clerk’s expenses –March 2017;
(c)Inland Revenue – March 2017;
(d)Members’ expenses – March 2017;
(e)CCBC – web maintenance - £600;
(f)CCBC – Trecenydd pitch marking - £38.37;
(g)SWALEC – festive lights - £447.03.
187.ITEMS TO BE DISCUSSED AT NEXT MEETING
No additional items to be discussed at next meeting.
RESOLVED - Noted
188.NEXT MEETING
RESOLVED that the next meeting be held on Thursday, 20th April 2017 at 7.00 pm.
PLEASE NOTE
Should there be any queries relating to these minutes would Members kindly contact the Clerk. / PTE03/2017 – fly tipping Bowls Lane
PTE03/2017 – bus not stopping in Hendredenny
PTE03/2017 – double-parking Heol Aneurin, Penyrheol
PTE03/2017 – bad odour from chicken farm
PTE03/2017 – bin outside St Cenydd Community School

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