Food-Trak Migration Outline

Scheduling of installation migration to Food-Trak at FSH

All requests of migration to Food-Trak through the MWR Portal at FSH should be coordinated through Quinlan Thigpen. The garrison ISO and FMD should be in contact with Quinlan Thigpen to initiate the migration.

Once an installation has established a timeline for migration that has been created and approved, the installation will provide this information to Quinlan Thigpen. Quinlan Thigpen will coordinate with Enterprise Operations Branch to contact the installation for finalization of migration plan.

Information needed from the installation prior to migration

This information should be provided by the installation to aid in the migration process.

  1. What is the version number of the Food-Trak application operating at your garrison?
  2. Number of Food-Trak databases. How many databases are associated with your Food-Trak application?
  3. List the associated facility and/or restaurant name with its Food-Trak database name.
  4. List the associated modules, resources, and interfaces associated with each of your databases.

Performing Food-Trak Database Backups for migration

Full backups of the Food-Trak databases at the garrison level are required for a successful migration. To backup the Food-Trak databases, you can create a backup of the databases directly from the Food-Trak application. In Food-Trak, under administration, you can find the option to backup your site. You can also create a backup of the Food-Trak databases hosted on Microsoft SQL Server.

To access and make a backup of the Food-Trak site databases, in the Food-Trak application, under the Administration folder, select the Site folder, and select the Backup Site icon.

Snapshots

A snapshot of requested information provides an accurate photograph of information needed for configuration of migrated installation facilities within Food-Trak.

A snapshot of Site Manager will provide an accurate count on the number of sites, vendor interfaces, modules, resources, POS interfaces, and Catering interfaces.

To access and take a snapshot of the Site Manager window, in the Food-Trak application, under Administration folder, select the Corporate Functions folder, and select the Site Manager icon. Take a snapshot of this screen (Alt and Print Screen keys) and enclose the snapshot along with requested Food-Trak database information.

A snapshot of Configuration Manager will provide information regarding serial number, maintenance expiration, and configuration options.

To access and take a snapshot of the Configuration Manager window, in the Food-Trak application, under Administration folder, select the Corporate Functions folder, and select the Site Manager icon. Take a snapshot of this screen (Alt and Print Screen keys) and enclose the snapshot along with requested Food-Trak database information.

A snapshot or report of Users Group and Users Group Security Settings will provide information regarding Your Users group configured within Food-Trak. The snapshot will also provide information your Users Group Security settings. This information is critical in making sure that you are assigned to the right users group that will provide you permissions and access to the application’s functions.

The FoodTrak user account must be created within the application hosted at IMCOM HQ. When requesting a user account for the Food-Trak application, please make sure that you provide the requested user’s name, User’s email address, garrison/installation, and facilities/databases that the user will need access to. Also, provide the user security group in which the user will to be added. This will expedite processing the user account requests.

To review your Users Group and Users Group Security settings, this information may be found under system administration functions in the Food-Trak application. Under the administration folder, select User Manger.

Transferring Files and Food-Trak Databases to the FSH

When the installation is ready to transfer their database files, the installations ISO can use https://safe.amrdec.army.mil/safe/.

The Safe Access File Exchange (SAFE) website is a US Army website that can used to transfer the installation’s Food-Trak database files securely. The SAFE site has a maximum file transfer of 2GB in size. Please follow the instructions noted on the website to transfer your file and please include recipient notification.

Once you transferred the databases via SAFE, please email the Configuration and Site Manager snapshots along with the requested restaurant and/or facility database naming convention.`

Food-Trak Migration to FSH Outline 3 May 6, 2013