Contracts That Overlap/Conflict with the PIBH Contract

Contracts that Overlap/Conflict with the PIBH Contract

In addition to the PIBH materials and/or services that are available for purchase on the “Supplies Manufactured and Services Performed by Persons with Disabilities” Contract (hereinafter referred to as “PIBH Contract”), there are PIBH materials and services that overlap/conflict with other DGS Requirements Contracts.
Commonwealth agencies are not to order PIBH materials and services directly from the PIBH Contractif the PIBH material or service is available for purchase on another DGS Requirements Contract. The purchasing agency must order the PIBH material and/or service from the applicable contract.

Boxed Lunches / Catering Services:

PIBH has the “first right of refusal” for boxed lunches only. The purchasing agency may contact Tracy DeBlasio () or Candy Zebley () from PIBH at telephone 717-236-3610 for an updated menu and to confirm if PIBH can provide the boxed lunches on the required delivery date.
After the purchasing agency confirms that PIBH can provide the boxed lunches on the required delivery date, the purchasing agency should issue a purchase order against the PIBH Contract. If PIBH is not able to provide the boxed lunches on the required delivery date, the purchasing agency should obtain an email and/or letter from PIBH stating that PIBH is not able and/or not interested in providing the boxed lunches. A copy of the email/letter should be kept in the purchasing agency file. The purchasing agency may then proceed with purchasing the boxed lunches from the DGS Requirement Contract for Catering Services.
Note: PIBH is also listed on the DGS Requirements Contract for Catering Services; however, at this time, PIBH does not have the “first right of refusal” for any other catering services. Agencies should consider PIBH, along with all other suppliers listed on the DGS Requirements Contract for Catering Services.

Carpet & Carpet Installation
Agencies are required to offer carpet installation services to PIBH. Agency should first contact PIBH to ask if they are interested in installing carpet at a specific location.
If PIBH is not interested in installing the carpet, the purchasing agency should obtain an email and/or letter from PIBH stating that PIBH is not interested in installing carpet at the referenced location. A copy of the email/letter should be kept in the purchasing agency file. Purchasing agency may then proceed with purchasing carpet and carpet installation from another authorized dealer listed on the DGS Requirements Contract for Carpet and Installation.

If PIBH is interested in installing carpet, PIBH’s member agency, Tri-County Association for the Blind (“TCAB”) will contact the purchasing agency to schedule a site visit.

1.)At the site visit, TCAB will measure the area that is to be carpeted, and provide carpet samples to the purchasing agency.

2.)After the purchasing agency selects the type/brand of carpet, the purchasing agency is to notify TCAB of their selection.

3.)TCAB will then issue three quotes: Carpet, Labor Charges for Carpet Installation, and Materials.

4.)Upon receipt of the quotes, the purchasing agency should confirm that the quotes reference the contract price for the carpet, materials and labor charges.

5.)After confirming that the quotes reference the correct contract prices, the purchasing agency should issue a purchase order to PIBH, not TCAB, against the *applicable DGS Requirements Contract for Carpet and Installationat the authorized dealer level.

*Note: The DGS Requirements Contract for Carpet and Installation is a hierarchical contract that includes the following three levels of contracts:

Level One = Parent Contract = Carpet and Carpet Installation
Level Two = Child Contract = Carpet Manufacturer
Each carpet manufacturer is assigned a different contract number. If your order is for carpet only (no installation) you may issue the purchase order against the applicable contract at the manufacturer level or at the authorized dealer level.
Level Three = Grandchild Contract = Authorized Dealer
Each authorized dealer is assigned a contract number for each manufacturer that they represent. If one dealer represents five different manufacturers, then the dealer will have five different contract numbers assigned to them. If your order includes both carpet and installation, you should issue the purchase order against the applicable contract at the authorized dealer level. The purchase order is to include separate line items for Carpet, Labor Charges for Carpet Installation, and/or Materials.

Document Shredding Services:
The DGS Requirements Contract for Shredding Service is for all agencies that are located within the Capitol Complex and surrounding Harrisburg area. Agencies are to review the DGS Requirements Contract for Shredding Services and the list of service locations. Any sites within the Capitol Complex and/or surrounding Harrisburg area that are not referenced on the list of service locations may be added to contract by mutual agreement between the agency and the supplier. Agency should notify the DGS Commodity Specialist if a new service location is to be added to the contract.

For all other areas of the Commonwealth that are not covered under the DGS Requirements Contract for Shredding Services, agencies should refer to the PIBH Contractwhich provides services on a county-by-county basis.

1.)Agencies are to contact Tracy DeBlasio () or Candy Zebley() from PIBH at 717-236-3610 to confirm if PIBH shredding services are available at the required service location.

a.) If PIBH is able to provide shredding service at the required service location, the purchasing agency shall issue a purchase order to PIBH against the PIBH Contract with reference to the applicable contract line item for the county in which service is to be provided.

b.)If PIBH is not able to provide document shredding services at the required service location, the purchasing agency should obtain an email and/or letter from PIBH stating that PIBH is not able and/or not interested in providing the services. A copy of the email/letter should be kept in the purchasing agency file. The purchasing agency may then proceed with purchasing the shredding services through another procurement method.

Flash Drives:

Agencies must purchase the PIBH flash drives from the PIBH Contract if the PIBH flash drives meet the agency specification. Agencies may not order other comparable non-PIBH flash drives from the DGS Requirements Contract for Peripheral and Networking Gear without submitting a waiver request to DGS.

Janitorial Supplies:

PIBH sells janitorial supplies on both the PIBH Contract and the DGS Requirements Contract for Janitorial Supplies. The purchasing agency must order the PIBH material from the applicable contract.
Agencies must purchase the PIBH material if the PIBH material meets the agency specification. Agencies may not order other comparable non-PIBH materials from the DGS Requirements Contract for Janitorial Supplieswithout submitting a waiver request to DGS.
The supplier for the DGS Requirements Contract for Janitorial Supplies may substitute a non-PIBH material if/when the PIBH material is on backorder because PIBH was not able to manufacture the material and/or meet the delivery date.

Maintenance, Repair and Operation Supplies (“MRO”):

PIBH sells materials that include, but are not limited to, industrial hand tools (shovels, rakes, hoes), safety vests and hard hats. The PIBH materials are available for purchase on the PIBH Contract. Agencies must purchase the PIBH materialsfrom the PIBH Contract, if the PIBH materials meet the agency specification. Agencies may not order other comparable non-PIBH materials from the DGS Requirements Contract for MRO Supplies without submitting a waiver request to DGS.

Office Supplies:

The majority of the PIBH office supplies are available for purchase on the DGS Requirements Contract for Office Supplies. Agencies must purchase the PIBH material, if the PIBH material meets the agency specification. Agencies may not order other comparable non-PIBH materials from the DGS Requirements Contract for Office Supplieswithout submitting a waiver request to DGS.
The supplier for the DGS Requirements Contract for Office Supplies may substitute a non-PIBH material if/when the PIBH material is on backorder because PIBH was not able to manufacture the material and/or meet the delivery date.
The only PIBH office supplies that are to be purchased directly from the PIBH Contract are products that are to be personalized, such as award plaques, name plates, name badges, and pens with logos.

Page 1 of 401/27/2009