BY-LAWS
OF
THE HISTORICAL SOCIETY OF SALISBURY TOWNSHIP, INC.
P. O. Box 173
Gap, PA 17527-0173
As amended by the membership on May 21, 2015, effective immediately.
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ARTICLE I (Name)
Section 1. The name of the Society shall be The Historical Society of Salisbury Township, Inc. with the registered office at 5581 Old Philadelphia Pike, (White Horse) Gap, Pennsylvania 17527-9447.
ARTICLE II (OBJECTIVES)
Section 1. The objective of this Society shall be to bring together those people interested in history, and especially the history of Salisbury Township.
Section 2. To discover, gather and preserve historical materials and data relative to the heritage of Salisbury Township, its exploration, settlement, development and activities in peace and war.
Section 3. To assist in bringing recognition to historical sites and work for the retention of historical buildings.
Section 4. To collect historical information of any nature, including documents, artifacts, photographs and the like for the purpose of preserving information of the past and collecting information for the future, to educate area residents in the history of Salisbury Township and to act as a community resource for historical research.
ARTICLE III (MEMBERSHIP AND DUES)
Section 1. Any person interested in the history of Salisbury Township, who applies for membership in any classification of membership and upon the payment of their annual dues, shall thereby become a member.
Section 2. The membership classifications shall be individual and business and/or institution.
Section 3. Dues shall be set by the Board of Directors and approved by the membership of the Society at a regular meeting. Dues shall be payable for the following year to the Membership Chairperson any time after the receipt of the fall newsletter.
Section 4. Any member, whose dues are not paid by April 1st shall be dropped from membership and shall be reinstated upon payment of their dues.
ARTICLE IV (OFFICERS)
Section 1. The officers of the Society shall be a President, a Vice President, a Secretary and a Treasurer, who shall be elected for a term of one year.
Section 2. All officers shall be nominated by a nominating committee and elected at the annual meeting in May by a majority vote of the members present.
Section 3. Should a vacancy occur in the office of Vice President, Secretary or Treasurer, a special election shall be conducted to fill the unexpired term at the next regular meeting after the vacancy occurs.
ARTICLE V(DUTIES OF OFFICERS)
Section 1. The President shall be the supervisor over the activities of this Society within the scope of the By-Laws. He/She shall preside at all meetings. He/She shall report annually on the activities of the Society.
Section 2. The Vice President shall assume the duties of the President in the event of absence, incapacity or resignation of the President.
Section 3. The Secretary shall keep the minutes of all meetings of the Society and handle all outgoing correspondence.
Section 4. The Treasurer shall be responsible for the safekeeping of the Society’s funds and maintain adequate financial records. He/She shall deposit all monies in a reliable banking institution, which is approved by the membership in the name of the Society. Monies shall be paid out by checks signed by the Treasurer and/or President. He/She will render an annual report based on the fiscal year, May 1st to April 30th.
ARTICLE VI (BOARD OF DIRECTORS)
Section 1. The Board of Directors of the Society shall be the President, the Vice President, the Secretary, the Treasurer, three directors and all Committee Chairpersons, except for the Nominating Committee Chairperson.
Section 2. The Directors shall be elected for a term of two (2) years, with two (2) Directors being elected in the even numbered years and one (1) Director being elected in the odd numbered years.
Section 3. All Directors shall be nominated by the nominating committee and elected at the annual meeting in May by a majority vote of the members present.
ARTICLE VII (DUTIES OF THE BOARD OF DIRECTORS)
Section 1. The Board of Directors shall support and implement the objectives of the Society.
Section 2. The Board of Directors shall set the annual dues for membership, which must be approved by the membership at a regular meeting of the Society.
ARTICLE VIII (MEETINGS)
Section 1. The regular meetings of the Society shall be held monthly on the third Thursday from September thru June at the Salisbury Township Municipal Building, unless otherwise specified.
Section 2. A quorum of the Society shall consist of ten (10) members.
Section 3. Each individual member will be entitled to one vote on each matter submitted to a vote of the members. Any institution or business members shall be entitled to only one vote, which vote shall be cast by the representative appointed by such member.
Section 4. The Annual Meeting shall be held in May at which time all the past year’s activities shall be reported and the election of officers shall be held.
Section 5. The June meeting will be our Annual Picnic followed by the installation of our newly elected officers.
Section 6. The regular meetings of the Board of Directors shall be held bimonthly on the first Thursday of the even numbered months of the year at the Salisbury Township Municipal Building, unless otherwise specified.
Section 7. A quorum of the Board of Directors shall consist of eight (8) members.
Section 8. Special meetings of the Board of Directors may be called by the President with at least one week’s notice. Business to be transacted at all Special Meetings shall be confined to the object stated in the call and matters germane thereof.
ARTICLE IX (DUTIES OF COMMITTEES)
Section 1. The President shall appoint members to form the archives, membership, museum, nominating, program, publicity, special events, ways and means and any other committees as directed by the members of the Society.
Section 2. The Archives Committee shall be responsible for the cataloging and storing of all items donated to the Society, as well as those artifacts found in the archeological digs done on the Society’s property, etc.
Section 3. The Membership Committee shall be in charge of recruiting new members, collecting the member’s dues and giving the dues to the Treasurer.
Section 4. The Museum Committee shall be in charge of the maintaining and the upkeep of the museum building and the grounds of the Society’s property.
Section 5.The Nominating Committee shall be appointed by the President in March and shall present a slate of candidates in April for a vote by the membership in May. The newly elected officers shall be installed at the end of the Annual Picnic in June, at which time all records shall be surrendered to them.
Section 6. The Program Committee shall provide a short program at each meeting of the Society pertaining to the history of a specific area and/or a community within Salisbury Township and/or a topic of historic importance to Salisbury Township.
Section 7. The Publicity Committee shall promote the meetings and/or activities of the Society in the area newspapers, by public service announcements on the radio and/or television, with posters and/or any other means available to them.
Section 8. The Special Events Committee shall be in charge of planning, promoting and supervising all special events for the benefit of the Society.
Section 9. The Ways and Means Committee shall be in charge of the fundraising for the Society, including the capital campaign to raise funds for the renovations and repairs to the museum building, etc. The Treasurer shall be the chairman of this committee.
ARTICLE X (PARLIAMENTARY AUTHORITY)
Section 1. The rules contained in Robert’s Rules of Order, Newly Revised shall govern the proceedings of the Society, except in such cases as are governed by these By-Laws.
ARTICLE XI (DISSOLUTION)
Section 1. Upon the dissolution of the Society, the Board of Directors shall, after paying or making provision for the payment of all liabilities of the Society in such manner, or to such organization(s) organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization(s) under Section 501(c)(3) of the Internal Revenue Code of 1954 (or corresponding provision of any future United States Internal Revenue Law), as the Board of Directors shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principle office of the Society is then located, exclusively for such purposes as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE XII (AMENDMENTS)
Section 1. These By-Laws may be amended at any regular meeting by a two-thirds (2/3) vote of the members present, providing a copy of the proposed amendment(s) shall be sent to every member no later than ten (10) days before it is voted on and providing the proposed amendment(s) is/are presented at a previous meeting. All proposed amendments shall be submitted in writing.
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