SMPS Board Meeting Agenda::September 7, 2016

In Attendance:Tom Fennell, Matt Rebro, Kari Pandilidis, Dawn Jones, Nikki Dvorak, Nate Welsh, Roshanna Tokh, David Copeland, Tom Petermann, Jessica Hemauer
Attended via Phone:Maura Buechner, Kelly Thomas
Did not Attend: Megan FitzPatrick
Meeting Called to Order: / 9 am
Pass Minutes from last meeting: First: Tom Fennell Second: Dawn Jones
Old Business: / N/A
Programs / Consent Items
  • N/A

New Business/Discussion Topics
  • September program – moving past awkward, connecting with confidence
  • 79 Registered / 34 are guests
  • Additional Fall 2016 Programs (limited to 60 attendees)
  • November meeting will be on strategic planning
  • Launch incentive to promote annual sponsors w/ SMPS bucks

Professional Development / Consent Items
  • Last MCC event was July 19th; “Branding for Competitive Advantage”; Program earned a 4.43 average evaluation score / negative comments “more geared towards HR”
  • Next BEE event: Wednesday, November 16th
­Topic: The Role and Best Practices of Business Development in the Last 25 Years
­Speakers: Cotter - Anne Cotter, President and Heather McNitt, VP of Buildings group / potentially at the Merchandise Mart - TBD
­Venue: Pella Crafted Luxury @ Merchandise Mart (not yet confirmed)
  • Next MCC event: Tuesday, September 20th; 11:30am – 1:30pm
­Topic: So you want to be in Pictures? How to best utilize video and photography in your proposals.
­Speakers: Deborah Hodges-President of Golden Square, Dan Finnen-Managing Director at Plymouth Productions and Wade Chandler-Photographer at Perfect Light Photos
­Venue: HNTB; 1 South Wacker Drive; Ste 900
  • Next Dine and Shine event:
­Possible Topic: Marketing Your Firm on a Limited Budget
­Possible Speakers: Live webinar
­Possible Venue: Bulley and Andrews @ 1755 West Armitage
New Business/Discussion Topics
  • Next Dine and Shine to possibly be hosted at Bulley and Andrews offices on the North side (1755 West Armitage). Looking for board feedback regarding location.

Special Events / Consent Items
  • N/A

New Business/Discussion Topics
  • Recap of annual meeting / good reviews / nice event space / 93 registered / 65 attended. $3,050 cost.
  • New member / Fatimah wants to join a committee.
  • 4 events in a year / 2 – summer and holiday event / co-event 1. spring membership event / 2. Annual meeting w/ president & president elect.
  • Holiday event in progress. Looking at two weeks of December for holiday event. First choice, Mercer for holiday party. Backup plans: Dirt and River Roast. Jamie Z. event chair for holiday.

Communications / Consent Items
  • NA

New Business/Discussion Topics
  • Still working on description for October event prior to sending email.
  • E-mail blast sent out every other week.
  • If an email is being sent out information needs to be filled out at least 1 week in advance.

Membership / Consent Items
Current Total Members: 240
Current Regular Members: 234
Changes in August:
  • New/Transferred Members: 6
  • Renewals: 11
  • Dropped Members: 1
/ New/Transferred Members (August):
  • Jeffrey Gustis (Epic Scan)
  • Liesl R. Krieger (Norcon, Inc.)
  • Gail Pollard (Epstein)
  • Joanna Ptasinski (Baxter & Woodman, Inc.)
  • Alexandra I. Rutledge (Thornton Tomasetti)
  • Patrick Slattery (RATIO Architects)
Drops (August):
  • Tamara Jensen (MB Real Estate Services, Inc.)

New Business/Discussion Topics
  • New Member Lunch –Next NML: Tomorrow @ Bin 36! (9/8/16) (BOD guest – David) / discussed amount of new member lunches; cost; giving out vouchers that can be used in a calendar year, etc. Tom P. requested to David to put together a tentative budget. Tom B. requested Board to reach out to David/Jenna on attendance at new member events.
  • FYI: initial new member outreach - Shreena Shah (PMA)
  • Pulling program/attendee information from StarChapter for PD, SE, Membership discussion

Sponsorship / Consent Items
•N/A
New Business/Discussion Topics
•September CCS, ACEC Illinois, Benesch
•October – Solicitation hasn’t started – likely recruiters due to nature of program
•Balance of month and responsible party for soliciting designated
­September (Rebro)
­October (Gavin)
­November (Rebro)
­January (Gavin)
­February (Rebro)
­March (TBD based upon program)
­April (Gavin)
­May (Rebro)
•Annual Sponsor Update
­Certificates of appreciation
­Name that Sponsor “Game” at Monthly Programs – Winner to received SMPS Bucks?
­1/3 of annual sponsors contacted for feedback onbenefits/recommendations – need to complete balance
­Many commitments for 2017 already coming back – launch new annual sponsor solicitation (October)
•Special Events/Professional Development
­Need to set up time to see how sponsorship can support
Past President / Consent Items
•NA
New Business/Discussion Topics
•Overview of role / meeting w/ EAP; help w/ programs & sponsors, etc.;
•How EAP can help you
•Philanthropy/events this year
•Conference call-in numbers / will use go to meeting from Nate or Tom P.
•Wants to start using My SMPS
•Tom P. to have sign in information for gmail accounts.
•Nikki to assemble emergency phone number list.
Treasurer / Consent Items
•NA
New Business/Discussion Topics
•2015-2016 final budget / Dawn to have meetings w/ individual directors regarding budget
•2016-2017 proposed budget / table for October meeting
•July and August bank statements
President Elect/Chapter Liaison / Consent Items
•N/A
New Business/Discussion Topics
  • N/A

Secretary / Consent Items
  • NA

New Business/Discussion Topics
•N/A
President / Consent Items
•NA
New Business/Discussion Topics
•Next month’s meeting location/update on future conference room space / Tom P. finalizing meeting space / next meeting at Tom F.’s office. October 5th. Jessica H. to host in November. David to host in December.
•Future Board meeting agenda/execution
•Transition of emails/passwords
•Finishing off questions from retreat (if time allows) / targeting gmail discussion in October meeting.

Meeting Adjourned (Time 10:09 a.m.)

Jessica Hemauermoves to adjourn the meeting :: Nate Welshseconds

Page 1 of 3