Work Instruction
Functional Area: Payroll / Process Kronos Time Data
Purpose
Use this procedure to transfer uploaded Kronos time data into CATS and display a report on the number of employees with errors.
Trigger
Perform this procedure when you need to transfer uploaded Kronos time data into CATS and report on the number of employees with errors.
Prerequisites
Kronos Time Data must be loaded from the SAP directories using the Load Kronos Time Data to UC Flex HR transaction (ZHRPT_KRONOSAPE).
Menu Path
None
Transaction Code
ZHRPT_KRONOSAPSUB
Business Process Information
The following outlines bi-weekly time data processing that is to be performed before payroll processing:
  • Kronos Connect (WFCtoSAP Payroll) - Kronos time data is collected and placed in SAP directories.
  • ZHRPT_KRONOSAPE – Time Data Load - Time data is retrieved from the SAP directories. The number of files uploaded is the first indication whether the Kronos time data has been interfaced correctly.
  • ZHRPT_KRONOSAPR – Reporting - Allows payroll personnel to view what has been brought over from Kronos for the past 5 pay periods.
  • ZHRPT_KRONOSAPSUB – Processing - Validates the time data as either a “Success” or “Error”. Successful time data is transferred to CATS in eight hour segments and unsuccessful (errors) will be displayed with a Message text to explain the error.
  • ZHRPT_KRONOSAPV – Revalidate - This is the first opportunity to correct errors. Time data values can be changed at this point and reprocessed for transfer into CATS.
  • PT60 – Time evaluation - Comp time generated in the first week is made available for deduction in second week, where applicable.
  • ZHRPT_KRONOSAPV – Revalidate - This is the second opportunity to correct errors. Time data values can be changed at this point and reprocessed for transfer into CATS.
  • CAT6 – Transfer all previously locked records to SAP.
  • Enter all Time Entry Correction forms in CATS (CAT2, UC_Hourly).
  • PT60 – Time evaluation (errors only) - Accruals generated, wage types created and hours reported to Payroll.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • Currently there is no menu path to this transaction, but all Kronos interfaces can be accessed by entering ZKRONOS in the Area Menu and selecting the appropriate transaction.

Work Instruction
Functional Area: Payroll / Process Kronos Time Data
Procedure
1. / Start the transaction using the transaction code.
Inbound Interface: Kronos-to-SAP Timedata Extract - Process

2. / Perform one of the following:
If You Want To / Then / Go To
Process in the test mode / 1. Click to the right of the Test Mode field.
2. Click . / Step 3
Process the time data / 1. Click to the right of the Database UpdateBatch Mode field.
2. Click . / Step 8
Inbound Interface: Kronos-to-SAP Timedata Extract (Success tab)

3. / Review the displayed information.
4. / Perform one of the following:
If You / Then / Go To
Want to review errors / Click the tab. / Step 5
Do not want to review errors / Click . / Step 2
Inbound Interface: Kronos-to-SAP Timedata Extract (Errors tab)

5. / Review the displayed information.
/ It is highly recommended that you print the errors displayed. The hard copy is useful when correcting the errors during the validation process.
6. / Click .
7. / Return to Step 2.
Inbound Interface: Kronos-to-SAP Timedata Extract

8. / Review the displayed information.
9. / Click until you return to the SAP Easy Access screen.
10. / You have completed this transaction.
8/29/2017
Ver: Rev 0 / 18_PY_ZHRPT_KRONOSAPSUB_Pro Kronos Time Data_PY2_0.udc
© University of Cincinnati / 1/7
Work Instruction
Functional Area: Payroll / Process Kronos Time Data
Result
You have transferred Kronos time data to CATS and displayed a report on the number of employees with errors.
Comments
Once you process the Kronos time data, you can reference the Simple Job Selection transaction (SM37) to display and manage jobs that you recently processed.
8/29/2017
Ver: Rev 0 / 18_PY_ZHRPT_KRONOSAPSUB_Pro Kronos Time Data_PY2_0.udc
© University of Cincinnati / 1/7