Minutes of the Special Board Meeting Held Monday, March 14, 2016

MINUTES OF THE SPECIAL BOARD MEETING HELD MONDAY, MARCH 14, 2016

The Piggott School District Board of Education met in a Special Meeting on Monday, March 14, 2016 in the District Administrative Office. Members present were Jeff Benbrook, Hope Burns, Brad Dunlap, Chris Roberts and Jennifer Rahn.

The meeting was called to order at 5:00 P.M. by Board President, Jeff Benbrook.

Board President, Jeff Benbrook waived reading of the Minutes of the Regular Board Meeting held Monday, February 8, 2016 until the Regular Meeting.

The first item on the agenda was an expulsion hearing for Student #1, ID#110400190.

There was no one present to represent the student so Board President, Jeff Benbrook said they would move on to the next hearing and give them 15 minutes to appear.

The second item on the agenda was an expulsion hearing for Student #2, ID#110401126.

There was no one present to represent the student so Board President, Jeff Benbrook said

they would move on to the next hearing and give them 15 minutes to appear.

The third item on the agenda was an expulsion hearing for Student #3, Id#110400261.

Jeff Benbrook, Board President, stated that there was no one present to represent the students being recommended for expulsion and they had been notified of the place and time the hearing was to be held. At 5:17Board President, Jeff Benbrook stated that the Board had given the representatives for the students being recommended for expulsion 15 minutes after the start of the meeting to get to the meeting.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to expel Student #1 – ID#110400190 for the remainder of the second semester of the 2015-2016 school year with loss of all credit for the 2nd semester of the 2015-2016 school year. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to expel Student #2 – ID#110401126 for the remainder of the second semester of the 2015-2016 school year with the loss of all credit for the 2nd semester of the 2015-2016 school year. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts, to suspend/expel Student #3 – ID#110400261 for the remainder of the 2015-2016 school year. The student is not allowed at any activities or on any school campus but will be allowed to be given the opportunity to graduate by doing work at home. The motion passed 5 to 0.

Board President, Jeff Benbrook adjourned the meeting.

______

President Secretary

MINUTES OF THE REGULAR BOARD MEETING HELD MONDAY, MARCH 14, 2016

The Piggott School District Board of Education met in a Regularly Scheduled Meeting on Monday, March 14, 2016 in the District Administrative Office. Members present were Jeff Benbrook, Hope Burns, Brad Dunlap, Chris Roberts and Jennifer Rahn.

The meeting was called to order at 5:30 P.M. by the President, Jeff Benbrook.

A motion was made by Brad Dunlap to approve the consent agenda. The motion passed 5 to 0.

Mr. Dan Wolf from Chartwells gave a short update on the Company and introduced the new director, Hope Vaughn.

Mr. Tim Cowan gave a power point presentation on a proposal for the football field and track. He said the cost would be approximately $975,000 for both the football field and track.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to hire a consultant, Athletic Surfaces Plus to do all the specs and design a football field with a turf and add a track contingent upon the funds being able to be paid from bond proceeds with an engagement fee of $10,000 and a second payment of $20,000 due after bid opening, evaluation, and selection. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to accept the bid from SG360 Service Group 360 International because it was the only bid received in the amount of $15,620.00 plus tax for stripping the hardwood floor in the gym at the elementary school to come out of bond proceeds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to accept the low bid from Watson Oil Co, for 2,000 gallons of 87 octane gasoline in the amount of $1.35 per gallon. The motion passed 5 to 0.

Superintendent, Mrs. Powell, discussed the Advance Ed monitoring.

A motion was made by Jennifer Rahn to go with Advance Ed for monitoring. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jeff Benbrook to approve the sale of a 1990 bus and a 1991 bus and the band truck if the band director is in agreement at the farm sale on April 2, 2016. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to approve Option 1 for the School Calendar for the 2016—2017 school year. The motion passed 5 to 0.

Hope Burns left the meeting.

Upon the recommendation of the Superintendent, a motion was made by Jeff Benbrook to adopt a resolution to do business with Burns Flooring for the 2015-2016 school year. The motion passed 4 to 0.

Hope Burns returned to the meeting.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to approve the bid from GovConnection in the amount of $30,507.23 for 105 Chromebooks with Acad. Goggle Chrome OS Management Console License to be purchase with NSLA Funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap

to accept the bid from PIRAINO Consulting in the amount of $5,188.05 for a 3 year license for Smart Notebooks – upgrade software for the smartboards to be purchased from NSLA funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jeff Benbrook to approve the bid from PIRAINO Consulting in the amount of $5,217.30 for a smart interactive panel on the Tips Program for the HS Science Lab to be purchased with NSLA funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to approve the bid from BIT DIRECT in the amount of $4,092.00 for charging carts and boxes to be purchased with NSLA funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to approve the bid from ITSAVVY LLC. for 27 printers up to the amount of $7,270.85 to be purchased with NSLA funds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jeff Benbrook to approve the bid from CDW-G in the amount of $4,807.00 for a 3-D printer for High School ALE to be purchased with ALE funds. The motion passed 5 to 0.

After the discussion on changing the beginning time of the Board Meetings to 6:30 P.M. the board decided to leave it at 5:30 P.M.

The April Board Meeting will be held on Monday, April 11, 2016.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to approve the bid from School Outfitters in the amount of $5,637.52 for whiteboards to be purchased with NSLA funds. The motion passed 5 to 0.

A motion was made by Hope Burns to table the bid on cubbies and rebid it. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to approve the bid from School Outfitters for a portable stage in the amount of $7,453.28 to be purchased with bond proceeds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to approve the bid from John R. Green Company in the amount of $22,673.20 for elementary library book shelves to be purchased with bond proceeds. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to approve the bid from School Outfitters for rugs for the elementary school in the amount of $5,906.89 to be purchased with bond proceeds. The motion passed 5 to 0.

Hope Burns left the meeting.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to accept the bid to replace a section of tile in the elementary gym and strip and seal the remaining tile from Burns flooring in the amount of $2,365.00 due to it being the only bid received to be paid for from Bond Proceeds. The motion passed 4 to 0.

Hope Burns returned to the meeting.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to accept the bid in the amount of $9,900.00 from John R. Green Company for elementary shelves to be purchased with NSLA funds. The motion passed 5 to 0.

Superintendent’s Update: The elementary bleachers should arrive Friday morning. The gym units should arrive April 11, 2016. Enrollment is up to 909.

Board President, Jeff Benbrook, waived the motion to enter executive session.

Board President, Jeff Benbrook, waived the motion to return to open session.

Upon the recommendation of the Superintendent, a motion was made by Brad Dunlap to accept the letter of retirement effective at the end of the 2015-2016 school year from Elementary Principal, Leean Mann. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Jennifer Rahn to hire Trish Gunn as LPN for High School pending background clearance effective April 4, 2016. The motion passed 5 to 0.

A motion was made by Hope Burns to table the assignment of a girl’s track coach for the 2015-2016 school year. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Chris Roberts to hire Shawna Stone for lunch duty for the 2015-2016 school year. The motion passed 5 to 0.

Upon the recommendation of the Superintendent, a motion was made by Hope Burns to hire Barry DeHart as Assistant High School Principal for the 2016-2017 school year keeping his salary as is. The motion passed 5 to 0.

Upon recommendation of the Superintendent, a motion was made by Chris Roberts to hire Brock Swann as ¼ time assistant principal for High School and ¼ time assistant principal for Elementary School and ½ teacher for High School for the 2016-2017 school year on a 225 day contract as per Board Policies and Salary Schedules. The motion passed 5 to 0.

Board President, Jeff Benbrook adjourned the meeting.

______

President Secretary