Minutes of the Allotments, Cemetery and Commons Committee Meeting Held in the Council Chamber
Allotments, Cemetery & Commons Committee Meeting
13th June 2017
MINUTES OF THE ALLOTMENTS, CEMETERY AND COMMONS COMMITTEE MEETING HELD IN THE COUNCIL CHAMBER, TOWN HALL, SHERINGHAM, ON TUESDAY 13TH JUNE, 2017, AT 7.30PM.
PRESENT:The Chairman – Cllr M Hill
The Vice Chairman – Cllr McGinn
Cllrs Bush, Cox, Gooch,Withington, Worboys
Cllr Ashcroft In Attendance
Honorary Warden
Representative from WRAHA
2 Members of the Public
The Deputy Clerk and Clerical Assistant
1.ELECTION OF CHAIRMAN FOR THE ENSUING YEAR:
Cllr Worboys nominated himself as Chairman and then withdrew as he is an allotment tenant.Cllr CoxPROPOSED Cllr Hill remains Chairman for the ensuing year; Cllr McGinn seconded. There were no other nominations. IT WAS AGREED.
2.ELECTION OF VICE CHAIRMAN FOR THE ENSUING YEAR:
Cllr Worboys nominated himself as Vice Chairman and then withdrew as he is an allotment tenant. Cllr Cox PROPOSED Cllr McGinn remains Vice Chairman for theensuing year; Cllr Bush seconded. There were no other nominations. IT WAS AGREED.
3.APOLOGIES: Cllr Fields gave apologies due to a family bereavement. Cllrs Burns and Smith also gave apologies which were relayed to the meeting.
4.DECLARATIONS OF INTEREST RELATING TO ITEMS ON THE AGENDA:Cllr Bush and Cllr Worboys declared an interest – they are both Allotment Tenants.
5.ITEMS REQUIRING A RESOLUTION UNDER THE PUBLIC BODIES (ADMISSION TO MEETINGS ACT 1960) TO EXCLUDE THE PRESS AND PUBLIC UNDER SECTION 1C OF STANDING ORDERS: There were no Items requiring a Resolution under SO1C on this occasion.
6.TO ACCEPT THE MINUTES OF THE MEETING HELD ON 11TH APRIL, 2017: The Minutes of the Meeting having been circulated, Cllr McGinn PROPOSED acceptance of the Minutes of the Meeting held on 11th April, 2017, seconded by Cllr Cox. IT WAS AGREED.
7.RESOLUTION TO ADJOURN THE MEETING FOR UPTO 15 MINUTES FOR MEMBERS OF THE PUBLIC TO SPEAK ON MATTERS RELATING TO BUSINESS BEING TRANSACTED AT THIS MEETING: Cllr Cox PROPOSED adjourning the meeting for up to 15 minutes for members of the Public wishing to speak; Cllr McGinn seconded. IT WAS AGREED.
Two members of the Public spoke to item 9(f).
Cllr Cox PROPOSED reconvening the meeting; Cllr Withington seconded. IT WAS AGREED.
8. COMMONS MATTERS:
(A)TO RECEIVE THE HONOURABLE WARDENS REPORT:
The Honourable Warden gave a report –a copy of which is annexed hereto.
(B)UPDATE ON GRAYS FUNFAIR TO HIRE TOP COMMON FROM 17TH – 24TH JULY 2017: The Deputy Clerk reported that Grays Funfair have confirmed the operating days are Friday – Sunday but that we are still awaiting clarification on why they requested an additional day.
(C)UPDATE ON SIGNAGE TO BEESTON BACK COMMON:
The Chairman reported the new signs are now in place.
(D)REQUEST FROM RESIDENT TO INSTALL FOOTPATH OUTSIDE THEIR PROPERTY BORDERING BEESTON BACK COMMON:
Cllr Cox PROPOSED STC sends a copy of the byelaws and informs the resident at 30 Beeston Common that due to the bylaws of the Common STC cannot grant the request, seconded by Cllr McGinn. IT WAS AGREED.
After further discussion, Cllr Withington PROPOSED STC writes a letter to the occupants of 28 Beeston Common stating that they have contravened the byelaws by putting down shingle, and to ask for the grass to be re-instated, seconded by Cllr Cox. Against - Cllr Bush. IT WAS AGREED.
9.ALLOTMENTS MATTERS:
(A)TO RECEIVE REPORT FROM ALLOTMENT ASSOCIATION REPRESENTATIVE:The WRAHA Representative submitted a report which was relayed to the meeting – copy annexed hereto.
Cllr Gooch PROPOSED STC leaves the costings for dipping tanks in abeyance to investigate further, seconded by Cllr Withington. IT WAS AGREED.
(B)TO RECEIVE ALLOTMENTS INSPECTION REPORT:
Members were furnished with a copy of the Allotments Inspection Report. Cllr Cox PROPOSED approving the allotment inspection list; Cllr McGinn seconded. IT WAS AGREED.
(C)UPDATE ON BEST KEPT ALLOTMENT 2017:
The Clerical Assistant reported that the judging will take place on Wednesday 5th July 2017, with the awards to be presented at the August Full Council meeting.
(D)REQUEST TO DIVIDE 10 ROD PLOT TO 5 ROD PLOT:
A resident has made enquiries in relation to plot 88 which is now taken. Plot 29 is available and can be split into two as it has path access at both ends.
Cllr Gooch PROPOSED plot 29 is split into two 5 rod plots, seconded by Cllr Cox. IT WAS AGREED.
Cllr Worboys PROPOSED offering the resident the plot which will now be referred to as 29b without a shed, seconded by Cllr Gooch.
Those if Favour – 2. ThoseAgainst – 3. The Proposition was lost.
(E)UPDATE ON PROVISION OF RAISED BEDS UNDER DISABILITY ACT:
The item was deferred until the next meeting.
(F)REQUEST FROM ALLOTMENT TENANT – PLOT 18:As per the allotments inspection report, the tenant is given 3 months grace until the next inspection.
(G)REPORTS OF SPEEDING IN CEMETERY/ALLOTMENTS DRIVEWAY:
Cllr Cox PROPOSED The Chairman and Cllr Worboys look into signage and letters to allotment tenants, seconded by Cllr Withington. IT WAS AGREED.
(H)REQUEST FROM TENANT TO RE-POSITION GREENHOUSE: Cllr Gooch PROPOSED STC grants the request to re-position the tenants’ greenhouse, seconded by Cllr McGinn. IT WAS AGREED.
10.CEMETERY MATTERS:
(A)TO RECEIVE REPORT FROM CEMETERY INSPECTION:There was nothing to report.
(B)UPDATE OF VEHICULAR ACCESS TO CEMETERY: The Chairman reported that the gates are kept locked as per the policy, and that no more signs are needed.
(C)COMPARISON CEMETERY FEES AND REGULATIONS FROM NEIGHBOURING TOWN COUNCILS: After discussion, Cllr Withington PROPOSED the Cemetery Fees & Regulations Working Party come up with a budget analysis costs and what is needed to increase costs to break even, seconded by Cllr Cox.
Those in Favour – 2. Those Against – 2.
The Chairman used his casting vote – In Favour of the Proposal. IT WAS CARRIED.
(D)CARNIVAL LICENCE AND LETTER OF REQUEST TO INSTALL GATE:
Cllr Cox PROPOSED STC turns down the request to install the gate, seconded by Cllr Gooch. Those in Favour – 3. Those Against – 3.
The Chairman used his casting vote – Against the Proposal. THE PROPOSITION WAS LOST.
Cllr McGinn PROPOSED STC gives permission to install the gate as requested by the Carnival Association, seconded by Cllr Worboys. Cllr Gooch PROPOSED an amendment to the proposition, granting permission to install the gate subject to everything on the site being cleared within six months. There was no seconder.
The original proposition was put to the vote.
Those in Favour – 3. Those Against – 3.
The Chairman used his casting vote – In Favour of the Proposal. IT WAS CARRIED.
Cllr Worboys PROPOSED STC renews the Carnival Licence for 3 years, seconded by Cllr McGinn.
Those in Favour – 5. Those Against – 1. IT WAS CARRIED.
11.DATE OF NEXT MEETING:19th September 2017.
The meeting closed at 9.25pm.
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