Guidance Document - Clinical Recruitment

Guidance Document

Recruiting research participants through clinics at Holland Bloorview

If you would like to recruit participants through inpatient/outpatient clinics at Holland Bloorview, including

connect with the relevant Operations Manager(s), cc’ing the relevant Senior Director, see list attached, prior to creating a recruitment strategy for a REB submission to discuss and co-createthe best recruitment strategy for the study. Recruitment options include but are not limited to

1. Obtaining a list of present and or past clients from Decision Support and mailing recruitment letters, signed by a clinician within the circle of care (contact Decision support directly to enquire about accessibility of this information)
2. Research staff working with clinicians to identify eligible clients and obtaining contact information from Decision Support to mail recruitment letters, signed by a clinician within the circle of care
3. Clinicians distributing recruitment letters to all clients they see in clinic
4. Research staff working with clinicians during clinic to identify eligible clients and asking clients if they are interested in learning more about the research study

The following should be taken into account when creating the recruitment strategy

1. Who will be involved in recruitment (research staff and clinical staff)
2. What information does the clinical team need to complete their role in the recruitment process
3. How will the clinical team be informed of the research and the recruitment protocol if they are involved in any way
4. How will the recruitment protocol impact the clinical flow
5. Implementation timelines are realistic for the clinical team involved

V1. October 2014

Clinical Managers and the Clinical Programs

Holland Bloorview School Authority: Wendy Howes, Principal

V1. October 2014

Obtaining a letter of support from a Clinical Director for REB submission

Letters of support will not be provided until the researchers/investigators have discussed recruitment options with relevant Operations Manager(s).

All requests for a letter of support must be requested at least 2 weeks before required date.

All letters of support much be sent to the relevant clinical director.

All requests must include the following

1. Information related to

1. The potential participants including eligibility criteria; anticipated number of participants
2. The recruitment strategy (discussed and approved by operations manager)
3. Clinical Operations manager involved in the development of the recruitment strategy
4. Holland Bloorview clinics involved
5. Clinicians involved in the recruitment process
6. The length of recruitment period

1. TAHSN form
2. Recruitment material

After REB approval has been received:

Contact the Operations Manager and provide he/she with the recruitment protocol agreed upon. The Operations Manager will work collaboratively with you to implement the agreed upon protocol.

Departmental approval for research involving clients at Holland Bloorview

Date:Click here to enter a date.

Title:

Principle Investigator:

Brief Summary of Research:

☐TAHSN Form attached

☐Recruitment Materials attached

Departmental Approval

Senior Director

______Date: Click here to enter a date.

Name: Click here to enter text.

Operations Manager

______Date: Click here to enter a date.

Name: Click here to enter text.

V1. October 2014