Construction Office Coordinator

Construction Office Coordinator

Respected throughout the industry, Total Power had built its success through expertise, integrity and innovation in providing power solutions. For more than 50 years, our unparalleled reputation for delivering valuable generator solutions and superior customer services has been built by our loyal customers. Delivering safe, reliable generator solutions and offering long-term protection for your complete power generation systems is what Total Power excels at, everyday. Total Power Limited Installations (TPLI) has been a part of Total Power Group of Companies since 2007. TPLI are experts in Turn-key design build generator solutions. TPLI will replace existing generator systems with current products and technology to meet all regulatory codes and provide design build expertise on complex power gen projects. From start to finish, this team has you covered.

Total Power is currently seeking a Construction Office Coordinator for our Mississauga location.

The Construction Office Coordinator is responsible for the tracking, procurement, and logistical coordination of technical equipment and materials required for projects sold by the Sales department. Key accountability is to provide accurate and timely coordination of projects, and to ensure customer satisfaction.

Job Duties

·  Liaise with sales staff, and ensure project files have all the background scope documents in place to start the project.

·  Set up all project information in the company’s business system.

·  Provide administrative support to the TPLI General Manager and team as required

·  Maintain Project database of all orders with appropriate information for present and future reference, including tracking outstanding open orders.

·  Calculate estimated lead time and lag time to enter estimated “Target Date” in the projects’ database. Liaise with customers to determine the final “Actual” equipment delivery schedule to update the database.

·  Order equipment and accessories from suppliers based on the determined target dates provided by customers and with consideration to lead times.

·  Liaise with suppliers to ensure that the correct product is supplied with correct price and delivery schedule.

·  Follow up with customers for approval of equipment drawings submittals.

·  Provide customers with order confirmations and delivery schedules for each new order, and obtain actual delivery date requirement.

·  Coordinate logistic/equipment transportation as per project's timing requirements, cost allocation, and customer's confirmations.

·  Maintain ownership of each project through to completion, including coordinating with other team members in meeting customer deadlines.

·  Prepare files for invoicing, invoice on company accounting system, and ensure all background documents are organized in the file.

Education and other Requirements

·  Minimum of 2 years college in related programs

·  Direct experience as a project coordinator in a technical sales or similar environment is considered an asset

·  Strong skills in Microsoft Office, and database.

·  Lifting or moving up to 10lbs may be required

·  Take a proactive approach in resolving customer complaints and disputes.

·  In the case of a power outage or declared State of Emergency by any level of Government, be available for work.

·  If you are interested in this opportunity, please forward your resume in MS Word or PDF only, quoting the title of the role in the subject line to

Please note that only candidates selected for interviews will be contacted. No Agencies, please