Republic of the Philippines

OFFICE OF THE OMBUDSMAN

Ombudsman Building, Agham Road, North Triangle, Diliman, Quezon City

Trunkline/Telefax: 479-73-00 local 2206

Email: ;

Website: www.ombudsman.gov.ph

INVITATION TO BID

For the Negotiated Procurement of the Supply and Delivery of 80 units Exhaust Fans for the Office of the Ombudsman

The Office of the Ombudsman, through its Bids and Awards Committee (OMB-BAC), intends to procure thru Negotiated Procurement (Two Failed Biddings) pursuant to Section 53.1 of the Revised Implementing Rules and Regulations of R.A. 9184, the Supply and Delivery of 80 units Exhaust fans for the Office of the Ombudsman with an Approved Budget for the Contract (ABC) of Six Hundred Forty Thousand Pesos (Php 640,000.00).

The bidding forms Ombudsman Bid Form No. 1 (Technical Proposal) and Ombudsman Bid Form No. 2 (Financial Proposal) of the project shall be available during office hours from January 11, 2017 to January 19, 2017 at the OMB-BAC Secretariat Office located at the Ground Floor, Ombudsman Bldg., Agham Rd., Diliman, Quezon City.

Bidders should submit their Technical and Financial Proposals (best and final offer) not later than January 19, 2017, 3:00 p.m. together with the following documents:

1.  Company Profile;

2.  SEC/DTI Registration;

3.  Valid & Current Mayor’s Permit / Municipal License – CY 2016;

4.  Valid Tax Clearance per Executive Order 398, Series of 2005; and,

5.  Valid Certificate of PhilGEPS Registration.

The winning bidder shall submit a performance security / bond within ten (10) calendar days from receipt of Notice of Award (NOA). Delivery Period shall be within fifteen (15) calendar days after receipt of the Notice to Proceed.

The OMB-BAC reserves the right to accept or reject any Bid, to annul the bidding process, and to reject all Bids at any time prior to contract award, without thereby incurring any liability to the affected bidder or bidders.

For any clarification, you may contact Ms. Josephine S. Vargas or Ms. Marjorie Hazel R. Cofino at telephone no. (02)479-7300 loc. 2206, or via email at or .

(Sgd.) MARILOU B. ANCHETA-MEJICA

Assistant Ombudsman, PAMO II

Chairman, Bids and Awards Committee

IMPORTANT: A bidder who submits a sealed quotation/proposal is required to download this Invitation to Bid from the PhilGEPS website before the closing date. Prices and specifications for the bid shall be valid for 120 days. Term of Payment: CHARGED ACCOUNT. The total price quoted shall be subject to VAT, withholding tax and payable in check.


Republic of the Philippines

OFFICE OF THE OMBUDSMAN

Ombudsman Building, Agham Road, North Triangle, Diliman, Quezon City

Trunkline/Telefax: 479-73-00 local 2206

Email: ;

Website: www.ombudsman.gov.ph

OMBUDSMAN BID FORM NO. 1 – TECHNICAL PROPOSAL

The Chairperson

Bids and Awards Committee

Office of the Ombudsman

Agham Road, North Triangle

Diliman, Quezon City

M a d a m :

Herewith is our TECHNICAL PROPOSAL for your office requirement:

(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications. A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”)

Qty/Unit / Ombudsman Technical Specifications / Bidder’s Specifications
80 units / EXHAUST MOTOR FANS, consisting of the following features and specifications: / 1 Comply
Voltage/ Frequency (V/Hz) / 220V/60Hz / 1 Comply
Power (W) / 70 / 1 Comply
Sound (db) / 45 / 1 Comply
Cubic Meter/Hour (CMH) / 480 / 1 Comply
Grille / Ceiling Mounted, white polymeric grille / 1 Comply
Motor / ·  Low RPM motor mounted on resilient mounts for quiet, vibration-free operation / 1 Comply
·  Permanently lubricated motor designed for continuous operation / 1 Comply
·  Single, impact-resistant balanced centrifugal blower wheel for extremely low sound levels / 1 Comply
Housing / ·  Heavy gauge #20 galvanized steel housing / 1 Comply
·  6” round connector (existing duct is 6”) / 1 Comply
·  Acoustic insulation inside to reduce sound levels / 1 Comply
·  Adjustable mounting brackets for installation flexibility / 1 Comply
·  Automatic backdraft damper built into the duct collector / 1 Comply
Delivery Period / Within fifteen (15) calendar days after receipt of Notice to Proceed / 1 Comply
Warranty / One (1) year after acceptance of Goods delivered / 1 Comply

Very truly yours,

Signature over printed name

Position

______

Telephone Number/s

______

Company Name/Address

Date


Republic of the Philippines

OFFICE OF THE OMBUDSMAN

Ombudsman Building, Agham Road, North Triangle, Diliman, Quezon City

Trunkline/Telefax: 479-73-00 local 2206

Email: ;

Website: www.ombudsman.gov.ph

OMBUDSMAN BID FORM NO. 2 – FINANCIAL PROPOSAL

SEALED CANVASS

Quotation No..: 2016-0001-JAN

Purchase Request No.: CO-16-08-342

APP/SPPMP Code: 2016SPPMP056b

Canvass No.: 1st negotiation

Date: Jan. 10, 2017

Authority: 53.1. (Nego – Two Failed Biddings)

Authority Date: Dec. 22, 2016

M a d a m :

Having examined the Bidding Documents including Supplemental Bid Bulletin No.______the receipt of which is hereby duly acknowledged, we, the undersigned, offer to bid for the Negotiated Procurement for the Supply and Delivery of 80 units Exhaust fans for the Office of the Ombudsman, in conformity with the said Bidding Documents for the sum of ______(______) [total Bid amount in words and figures] with attached Price Schedule (Schedule 1):

QTY/UNIT / OMBUDSMAN SPECIFICATIONS
LOT I / TOTAL PRICE
(Should be inclusive of 12% VAT)
80 units / Exhaust motor fans for the Office of the Ombudsman / P______

We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule.

If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.

We agree to abide by this Bid for the Bid Validity Period for 120 days and it shall remain binding upon us and may be accepted at any time before the expiration of that period.

Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.

We understand that you are not bound to accept the lowest or any Bid you may receive.

Dated this ______day of ______20______.

[signature over printed name] [position]

Duly authorized to sign Bid for and on behalf of:

Company Name:______

Address:______

Telephone Nos.______

SCHEDULE 1- PRICE SCHEDULE (LOT 1)

QTY/
UNIT / OMBUDSMAN SPECIFICATIONS / UNIT PRICE / TOTAL PRICE
(Should be inclusive of 12% VAT)
80 units / Exhaust motor fans for the Office of the Ombudsman
GRAND TOTAL

(Note Total Price should be 12% VAT inclusive)

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