Executive Committee Minutes

May 16, 2007

Members: / Present:
S. Mandel, Chair / S. Mandel
K. Leibovici, Vice-Chair / K. Leibovici
B. Anderson / B. Anderson
J. Batty / J. Batty
E. Gibbons / E. Gibbons

Also in Attendance:

Councillor M. Phair

A. B. Maurer, City Manager

S. Labonne, Office of the City Clerk

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

Mayor S. Mandel called the meeting to order at 1:30p.m.

A.2.Adoption of Agenda

Moved J. Batty:

That the May 16, 2007, Executive Committee meeting agenda be adopted.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

A.3.Adoption of Minutes

Moved J. Batty:

That theMay 2, 2007, Executive Committee meeting minutes be adopted.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

The Committee selected the following items for debate: E.1., E.2., E.5., E.7., E.8., and private item P.1.

Moved B. Anderson:

E.REPORTS

E.3.Open Tenders-$1,000,000 or Greater (Inclusive of GST) as at April 23, 2007

That Administration award the tender projects as outlined in Attachment 1 of the April 23, 2007, Corporate Services Department report 2007COF041, and enter into all relevant agreements, such tenders to be in accordance with Administration’s normal tendering guidelines. / Corporate Svcs.

E.4.2007 Single Source Purchase - Sewer Flusher Vacuum Truck

That one Vactor sewer flusher vacuum truck be single sourced from Joe Johnson Equipment Ltd. at a total cost of $371,825.21, including G.S.T., as outlined in the April 26, 2007, Corporate Services Department report 2007COM010. / Corporate Svcs.

E.6.Request to Hire O’Neill O’Neill Procinsky Architects for an estimated cost of $330,000 - Design consultants to be hired to help drive the Downtown East vision forward

That O’Neill O’Neill Procinsky Architects be retained as consultants for the Downtown East Project. / Planning & Dev.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

B.2.Time Specifics and Decision to Hear

Moved J. Batty:

1.That the following item be made time specific at
2:30 p.m.

E.2. Immigration and Settlement Policy Framework

2.That Executive Committee hear from the following
delegations:

1.L. M’Pindou, Alliance Jeuness Famille Del’Alberta
Society

2.J. Gurnett, Edmonton Mennonite Centre for New
Comers

3.J. Strudwick, Multicultural Coalition

4.T. Oliva, Multicultural Coalition

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

C.ADMINISTRATIVE INQUIRIES

C.1.Surplus City Lands (M. Phair)

Has Council given any direction to Administration regarding the availability of surplus city lands for affordable housing as a priority? If not, what kind of policy/direction would need to be given to ‘an affordable housing first’ regarding such lands? Does Administration have information on whether other cities have adopted such a policy? / AMPW
TPW Committee
Due: July 10/07

E.REPORTS

E.1.Ed Tel Endowment Fund

R. Rosychuk, Corporate Services Department; and A. B. Maurer, City Manager,answered the Committee’s questions.

Moved S. Mandel:

That Executive Committee recommend to City Council:

That the Ed Tel Special Dividend Fund be first used for those one-time capital projects already approved in the current year’s budget but which cannot be fully funded, or any future one-time projects.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

Ed Tel Dividend Fund

Moved B. Anderson:

That Administration report back to Executive Committee on ways to increase the annual return from the Ed Tel Dividend Fund in order to increase the contribution to the annual operating budget. / Corporate Svcs.
Due: July 11/07

A. B. Maurer, City Manager, answered the Committee’s questions.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

E.7.2007 AUMA Resolutions - Proposed by the City of Edmonton

Moved E. Gibbons:

That item E.7. be dealt with now.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

Moved L. Sloan – K. Leibovici (Made at the May 8, 2007, City Council meeting):

That the resolutions in Attachment 1 of the April 20, 2007, Office of the City Manager report 2007CMI003 be approved and submitted for consideration at the Alberta Urban Municipalities Association 2007 annual convention.

Mayor S. Mandel vacated the Chair and Councillor K. Leibovici presided. Mayor S. Mandel left the meeting.

L. Benowski, General Manager, and R. Risling, Planning and Development Department; R. Daviss, Asset Management and Public Works Department; and D. Fisher, Corporate Services Department (Law), answered the Committee’s questions.

Mayor S. Mandel re-entered the meeting. Councillor K. Leibovici vacated the Chair and Mayor S. Mandel presided.

Moved E. Gibbons:

That Executive Committee recommend to City Council:

  1. That the following resolution in Attachment 1 of the April 20, 2007, Office of the City Manager report 2007CMI003 be approvedand submitted for consideration at the Alberta Urban Municipalities Association 2007 annual convention:
  • Single Level of Appeal on Property and Business Assessments
  1. That the following resolution in Attachment 1 of the April 20, 2007, Office of the City Manager report 2007CMI003 be deleted:
  • Assessment of Machinery and Equipment at Current Replacement Costs
  1. That the following resolution in Attachment 1 of the April 20, 2007, Office of the City Manager report 2007CMI003 be approvedand submitted for consideration at the Alberta Urban Municipalities Association 2007 annual convention:
  • Amendment of Section 62 of the Municipal Government Act

Members of the Committee requested the motion be split for voting purposes.

Part 1 of Motion put:

That Executive Committee recommend to City Council:

1.That the following resolution in Attachment 1 of the April 20, 2007, Office of the City Manager report 2007CMI003 be approvedand submitted for consideration at the Alberta Urban Municipalities Association 2007 annual convention:

  • Single Level of Appeal on Property and Business Assessments

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

Part 2 of Motion put:

That Executive Committee recommend to City Council:

2.That the following resolution in Attachment 1 of the April 20, 2007, Office of the City Manager report 2007CMI003 be deleted:

  • Assessment of Machinery and Equipment at Current Replacement Costs

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

Part 3 of Motion put:

That Executive Committee recommend to City Council:

3.The following resolution in Attachment 1 of the April 20, 2007, Office of the City Manager report 2007CMI003 be approvedand submitted for consideration at the Alberta Urban Municipalities Association 2007 annual convention:

  • Amendment of Section 62 of the Municipal Government Act

Carried

For the Motion:S. Mandel; B. Anderson, E. Gibbons.

Opposed:J. Batty, K. Leibovici.

E.2.Immigration and Settlement Policy Framework

M. Kroening, Corporate Services Department, made a presentation.

J. Gurnett,Edmonton Mennonite Centre for New Comers; and T. Oliva and J. Strudwick, Multicultural Coalition, made presentations and answered the Committee’s questions.

The Committee recessed at 3:40 p.m.

The Committee reconvened at 3:59 p.m.

Councillors J. Batty and K. Leibovici were absent.

Moved E. Gibbons:

That Executive Committee recommend to City Council:

That Policy C529, Immigration and Settlement, as outlined in Attachment 1 of the May 8, 2007, Corporate Services Department report 2007COD002, be approved.

Carried

For the Motion:S. Mandel; B. Anderson, E. Gibbons.

Absent: J. Batty, K. Leibovici.

Councillor K. Leibovici entered the meeting.

E.5.Neighbourhood Infrastructure Renewal Program

P. Tarnowsky, General Manager, and K. Siu, Corporate Business Planning Department, made a presentation and answered the Committee’s questions. Copies of neighbourhood maps identifying areas for renewal and rehabilitation were distributed to the Members of the Committee and a copy of each was filed with the Office of the City Clerk.

Councillor J. Batty entered the meeting.

Moved K. Leibovici:

That Executive Committee hear from M. Mooney, Executive Director, Urban Development Institute, Greater Edmonton Chapter.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,
K. Leibovici.

M. Mooney, Urban Development Institute, Greater Edmonton Chapter, made a presentation and answered the Committee’s questions.

A. B. Maurer, City Manager; B. Stephenson, Transportation Department; K. Siu, Corporate Business Planning Department; and S. Labonne, Office of the City Clerk, answered the Committee’s questions.

Moved B. Anderson:

  1. That the April 18, 2007, Corporate Business Planning Department report 2007CBP024 be received for information.
  2. That a report on the steps identified to finalize the development of Neighbourhood Infrastructure Renewal Program return to Executive Committee prior to the 2008 budget deliberations.
/ CBP
Due: Nov. 7/07

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,

K. Leibovici.

E.8.Civic Agency Short Listing - Mid-term Recruitment Campaign #2 – Assessment Review Board and Subdivision and Development Appeal Board

P.1.Funding Options for Purchase of Municipal Property

Moved B. Anderson:

That the Committee meet in private pursuant to sections 17, 23, 24 and 25 of the Freedom of Information and Protection of Privacy Act.

Carried

For the Motion:S. Mandel; B. Anderson, J. Batty, E. Gibbons,
K. Leibovici.

The Committee met in private at 5:02 p.m.

Moved K. Leibovici:

That the Committee meet in public.

Carried

For the Motion:S. Mandel; B. Anderson, E. Gibbons, K. Leibovici.

Absent: J. Batty.

The Committee met in public at 5:51 p.m.

E.8.Civic Agency Short Listing - Mid-term Recruitment Campaign #2 – Assessment Review Board and Subdivision and Development Appeal Board

Moved K. Leibovici:

That the Special Executive Committee meeting on June 6, 2007, commence at 11 a.m. in the Councillors’ Boardroom. / City Manager
Due: June 6/07

Carried

For the Motion:S. Mandel; B. Anderson, E. Gibbons, K. Leibovici.

Absent: J. Batty.

P.PRIVATE

P.1.Funding Options for Purchase of Municipal Property

Moved K. Leibovici:

1.That the May 2, 2007, Asset Management and Public Works Department report 2007PW7309 remain private pursuant to section 25 of the Freedom of Information and Protection of Privacy Act.
2.That Administration report back to Executive Committee with further analysis and identification of future steps. / AMPW
Due: July 11/07

Carried

For the Motion:S. Mandel; B. Anderson, E. Gibbons, K. Leibovici.

Absent: J. Batty.

R.NOTICES OF MOTION

Mayor S. Mandel asked whether there were any Notices of Motion. There were none.

S.ADJOURNMENT

The meeting adjourned at 5:52 p.m.

______

ChairCity Clerk

Executive CommitteeMinutes | May 16, 2007, nr1 of 9

INDEX

EXECUTIVE COMMITTEE MEETING

MAY 16, 2007

A.CALL TO ORDER AND RELATED BUSINESS

A.1.Call to Order

A.2.Adoption of Agenda

A.3.Adoption of Minutes

B.PROCEDURAL MATTERS

B.1.Items Selected for Debate and Vote on Remaining Items

B.2.Time Specifics and Decision to Hear

C.ADMINISTRATIVE INQUIRIES

C.1.Surplus City Lands (M. Phair)

E.REPORTS

E.1.Ed Tel Endowment Fund

Ed Tel Dividend Fund

E.2.Immigration and Settlement Policy Framework

E.3.Open Tenders - $1,000,000 or Greater (Inclusive of GST) as at
April 23, 2007

E.4.2007 Single Source Purchase - Sewer Flusher Vacuum Truck

E.5.Neighbourhood Infrastructure Renewal Program

E.6.Request to Hire O’Neill O’Neill Procinsky Architects for an estimated
cost of $330,000 - Design consultants to be hired to help drive the
Downtown East vision forward

E.7.2007 AUMA Resolutions - Proposed by the City of Edmonton

E.8.Civic Agency Short Listing - Mid-term Recruitment Campaign #2 –
Assessment Review Board and Subdivision and Development
Appeal Board

P.PRIVATE......

P.1.Funding Options for Purchase of Municipal Property

R.NOTICES OF MOTION

S.ADJOURNMENT