Freedom of Information

THE MANCHESTER METROPOLITAN UNIVERSITY

REQUEST FOR INFORMATION UNDER THE FREEDOM OF INFORMATION ACT 2000

Please note that we cannot provide you with the information you require unless you provide these details

YOUR DETAILS

*Name (First name & Family name) .………………………………………………………………………….

*Address ………………………………………………………………………………………………………….

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Telephone number ………..………………………………. Fax Number ……………………………………

Email …………………………………………………………………..

DESCRIPTION OF THE INFORMATION YOU REQUIRE

Please provide a description of the information you would like Manchester Metropolitan University to provide you with. If your request relates to specific document(s), please provide any details of the document you may have (e.g. date of production, author etc) and its likely location (e.g. the relevant staff member, office or department). If you are uncertain how to describe the information you require, the University Legal Department will be happy to provide you with advice and assistance, or direct you to others who can help:

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NB. The Manchester Metropolitan University has the right to ask for clarification of any request for information where it does not prove possible to identify the information needed from the original description provided.

FORMAT OF INFORMATION

Please specify format in which you would like the information to be supplied, eg paper copy or email attachment. Where practical, we will supply information in the format of your choice, although there may be a cost associated with this.

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Notes

(i) Though there is no limit to the scope of the information you may request, please note that the University may have the right to refuse vexatious requests (under the terms of Section 14 of the Freedom of Information Act 2000), to obscure or suppress information that relates to other third parties (under the terms of Principles 1, 6 and 7 of the Data Protection Act 1998) and to not disclose information that is covered by relevant exemptions allowed by the Freedom of Information Act 2000.

(ii) If your request is refused or is only answered partially, a full explanation for our decision will be provided. You will be entitled to appeal to the Chief Operating Officer & Financial Director, and contact details will be provided. You will also be provided with details of how to make an external appeal to the Office of the Information Commissioner.

(iii) In cases where the University holds only some of the information requested, we will respond as fully as we can. Should we need to redirect an enquiry to some other public body you will be informed of this.

Please return the completed form to: The Legal Department, 2nd Floor, All Saints Building, All Saints, Manchester, M15 6BH (Tel: 0161 247 3401; ).

NOTES

Before completing and submitting this information request form, please ensure the information you require is not already available in the University’s Publication Scheme – www.mmu.ac.uk/foi.

Requesting information

· The University can ask you to clarify your request where information cannot be located from the original request.

· The more detail you can provide in your request for information, the simpler it will be for us to answer your query. Examples of the type of useful information may include:

o Whether it is likely to be held by a specific department.

o Whether it is likely to be held with or contained in specific University documentation e.g. minutes of a committee, annual report.

o Any file references or document titles associated with the information.

o Whether it is information referred to on the University Web Site. If so, provide details of the URL.

o Whether it has been previously supplied to you. If so, the details of that request will be extremely useful.

Refusal of requests for information

· The University may refuse to answer, either partially or in whole your request for information.

· Refusals will be based on our application of the exemptions regarding access to information contained within the Freedom of Information Act.

· Certain requests for information may be answered by providing redacted information. Redacted information is where specific content has been left out of a document because it contains exempt material under the terms of the Freedom of Information Act or the Data Protection Act 1998.

· Where this happens (either a total refusal of a request, or a partial refusal with the supply of redacted information) you will be given an explanation for the decision and actions we take.

· You will also be supplied with the details of the appeals procedures open to you.

Format of Information

· Not all information can be supplied in the format requested.

· Some information may be contained within paper or bound documents that cannot be photocopied, or it may take too much time and / or cost too much to provide copies.

· If this is the case you will be given the option to come and view the original material at the University.

· If we discover that the information is freely available elsewhere, for example in a document or via our website, or via a third party, you will be told this and given guidance on where to find that information.

Please send completed forms to:

Legal Department

2nd Floor

All Saints Building

All Saints

Manchester

M15 6BH