EVENTS BY RUBY

As the owner of Events by Ruby I take special pride in wedding receptions, and consider it an honor to be included in your momentous occasion! I am a certified wedding and event planner and canprovide you with any and all services needed from the engagement to the day of the wedding. I provide consulting services to families of both bride and groom.

I would love to help you by removing the stress on this important day and ensure your only concern is being pampered and enjoying this once in a lifetime occasion!

Ruby Rios: 817.359.4608

EVENTS BY RUBY

10–12 Months to Go

  • Work out yourbudgetand establish your top priorities—where to save/where to splurge.
  • Find Ideas. Start browsing ourReal Weddings,Pinterest, bridal blogs and magazines to identify your wedding style and color palette. Oh, you’re already doing that? Yeah.
  • Compile your preliminary guest list (you’ll need that guest count!).
  • Choose your wedding party—who do you want by your side at the altar?
  • Find a venuefor your ceremony and reception, and reserve your date. Know what questions to ask when evaluating a wedding venue.
  • Now that you have a date, tell everyone to save it! For destination weddings or weddings around a holiday, consider sending out Save-the-Date cards or emails. Or create your own wedding website, and let your invitees know about it.
  • Find a Dress and begin assembling the perfect accessories. Need inspiration? Attend abridal fair or trunk showorbridal fair.
  • Find a Vendor.Assemble an all-star vendor team. We’d start with:
  • Caterer
  • Photographer/ Videographer
  • Officiant
  • When you hire a vendor, get all the details in writing!
  • Already feeling overwhelmed? Consider hiring aWedding Planner!!
  • Another way to minimize stress: Start dreaming up your honeymoon

6–9 Months to Go

  • Continue researching, interviewing and booking vendors. And don’t forget, when you hire one make sure toput everything in writing!
  • Decide on arrangements with yourFloral Designer.
  • Do a tasting and choose your wedding cake with yourCake Designer.
  • Hire theDJ/Entertainmentfor your ceremony, cocktail hour and reception.
  • Discuss the style and wording of your wedding invitationswith a Stationer.
  • Create your gift registry (and don’t forget to update your wedding website!).
  • Arrange hotel room blocks for out-of-town guestsand book your own suite for the wedding night.
  • Shop for bridesmaid/flower girl dresses and give your attendants clear instructions on how to place their orders.
  • Arrange and book any necessary transportation.
  • Go over bridal shower/bachelorette details and the guest list with the person(s) hosting your party.

3–5 Months to Go

  • Book the rehearsal andrehearsal dinner location(s). If you’re including entertainment or specialty details like a groom’s cake, now’s the time to lock in these elements.
  • Put together your rehearsal dinner guest list.
  • Make childcare arrangements for your guests’ kids.
  • Reserve all necessary party rentals and linens.
  • Order wedding favors for your guests.
  • Shop for and reserve men’s formalwear.
  • Concentrate on finalizing the:
  • Guest list. Get everyone’s mailing address.
  • Invitation wording. Confirm your invitation text with the Stationer, and consider additional stationery (programs, menu cards, place cards, thank-you cards, etc.). Schedule a pickup date for your invites.
  • Ceremony readings and vows.
  • Menu, beverage and catering details.
  • Timeline of the reception formalities.
  • Do a Makeup & Hair trial and book your stylists. While you’re at it, come up with your own beauty and fitness regimen to be camera-ready for the big day.
  • Shop for and purchase your wedding rings.
  • Finalize honeymoon plans and obtain all necessary documents (are you sure your passports are up to date?).

6–8 Weeks to Go

  • You’re getting close…. Mail out those invitations! Have a game plan forrecording the RSVPsand meal choices.
  • Touch base with your vendors to confirm date, deposits and details.
  • Start researching marriage license requirements and name-change paperwork.
  • Begin your dress fittings. Be sure to buy the appropriate undergarments beforehand.
  • So you think youcan’tdance? Consider taking a dance lesson with your fiancé—a good way to break in your bridal shoes!
  • Give the wedding party a nudge—make sure they’ve ordered all necessary attire.
  • Write thank-you cards for shower gifts and any early wedding gifts received.

3–5 Weeks to Go

  • Send out rehearsal dinner invitations. If your get-together will be informal, feel free to send an Evite.
  • Finalize and confirm:
  • Wedding vows and readings with your Officiant.
  • Shot list with your Photographer/Videographer.
  • Song list for ceremony, cocktail hour and reception with your DJ and/or Band/Musicians.
  • Timeline for the reception and who’s giving the toasts.
  • Wedding night and honeymoon accommodations.
  • Obtain marriage license and complete name-change documents, if applicable.
  • Pick up your wedding rings and proofread any engraving!
  • If you’re the traditional type, do you have something old, new, borrowed and blue?
  • Purchase your guest book, toasting flutes, cake servers, unity candle, and all that good stuff.
  • Buy gifts (optional) for the wedding party and parents of the bride and groom.
  • Have your final dress fitting. Bring your shoes and accessories for the full impact.
  • Sigh. Hunt down whoever hasn’t RSVP’d yet.

1–2 Weeks to Go

  • Give your caterer/venue the final guest count.
  • Arrange seating and create the seating chart and/or place cards.
  • Pick up your gown. Swoon.
  • Confirm arrival times and finalize the wedding timeline with vendors and the wedding party—make sure your MOH has a copy, too.
  • Put together your own Bridal Emergency Kit.
  • Speaking of emergencies: Check the weather report, and if things look iffy contact your venue to make sure a contingency plan is in place.
  • Start packing for your honeymoon. (Don’t forget to check the weather report!)
  • In desperate need of a facial or massage? Now’s the time to squeeze one in.

The Day Before…

  • Make sure all wedding-day items are packed/laid out and ready to go! (Don’t forget the rings and marriage license!)
  • Figure out tips and final payments for vendors. Put them in clearly marked envelopes and give them to the Best Man or another person you trust to hand out at the reception.
  • Assign someone to pack up your gifts/belongings after the reception (don’t forget the top tier of your cake!).
  • Thank your BFF for agreeing to return your groom’s tux and other rental items the day after the wedding.
  • Enjoy a mani-pedi.
  • Attend the rehearsal and dinner. Now’s the time to give out wedding party gifts.
  • Try to go to bed early…you need your beauty sleep tonight.

EVENTS BY RUBY

Wedding-day advice

  • Allow plenty of time to get ready.
  • Do the rounds at your wedding—greet everyone and thank them for coming.
  • Take a deep breath. Stop to appreciate your new spouse and the day that you spent so much time planning!

After the Honeymoon/Back to Reality…

  • Write and send thank-you cards.
  • Complete your registry and exchange any unwanted or duplicate gifts.
  • Have your wedding dress cleaned and preserved by a reputable company.
  • Keep in touch with your Photographer/Videographer to work on albums, DVDs, etc.
  • Enjoy wedded bliss…

Marriage license Information

MARRIAGE LICENSE

Mailing Address:

J.A. “Andy” Harwell

P.O. Box 1727

Waco, TX 76703

Phone Number:

(254) 757-5078

REQUIREMENTS FOR MARRIAGE LICENSE APPLICANTS
If you are applying for a marriage license please note the following requirements:

  • Both applicants must be at least 18 years of age
  • The Minimum age for marriage in Texas with Parental Consent is 16. Judicial approvals required for anyone under the age of 16. Individuals 16 or 17 must have either judicial approval or parental consent. Minor applicant must provide a certified copy of their birth certificate and Social Security Numbers. Identification is required for the consenting parent. (Texas Driver's License or Texas State I.D.)
  • Both applicants must appear in person
  • Each applicant must have valid, picture driver's license, state ID, passport or certified copy of birth certificate
  • Each applicant must know and provide their Social Security Number
  • Applicants must wait 72 hours after license is issued before being married
  • If either applicant is divorced less than 31 days, a certified copy of the divorce decree waiving the 31 day waiting period is required.
  • The marriage license fee with a Twogether in Texas certificate is $11.00. Without the Twogether in Texas certificate, the fee is $71.00. For Twogether in Texas certificate information visit .

Informal Marriage (Common Law) fee is $36.00. Requirements are the same as a formal marriage, except for requiring the date when you began living together as husband and wife.

ID Requirement:

In Texas, you will need one valid form of id such as driver’s license, certified copy of your birth certificate, U. S. passport, military ID card, and your Social Security number.

Residency Requirement: Neither one of you have to be a resident of Texas. Texas is a great locale for a destination wedding!

Pre-marital Education: In Texas, couples are encouraged to attend a premarital education course that is at least four hours duration. It must be finished during the year preceding applying for a marriage license. Contact the county clerk for a roster of area course providers.

Previous Marriage: If divorced within thirty days, Texas requires that you show a certified copy of your divorce decree stating the 30 day waiting period is waived.

Waiting Period in Texas: The 72 hours (3 days) waiting period in Texas can be waived for active duty military personnel.

How Much a Marriage License Cost? $31 - $71 cash, so don't leave home without it! The fees may vary from Texas county to county.

Other Tests: Blood tests or medical examinations are not required in Texas.

NOTE: Effective September 2008, the license fee will be waived if a couple takes an 8-hour premarital preparation course that covers important marital skills and issues such as conflict management and communication.

Common Law Marriage or Informal Marriage: Yes. Texas also refers to common law marriage as an informal marriage. For a marriage to be declared an informal marriage in Texas, a couple has two options.

1. Sign a declaration of their marriage under oath. The form is available at County Clerk's office.

The Declaration and Registration of Informal Marriage asks for full names, woman's maiden surname, addresses, date of birth, place of birth, social security numbers, and relationship information.

The Declaration states: "I solemnly swear (or affirm) that we, the undersigned, are married to each other by virtue of the following facts: On or about (Date) we agreed to be married, and after that date we lived together as husband and wife and in this state we represented to others that we were married. Since the date of marriage to the other party I have not been married to any other person. This declaration is true and the information in it which I have given is correct."

2. Live together as husband and wife in Texas
Represent to others that they are married.
Agree with one another that they are married.

Individuals under the age of 18 may not enter into an informal marriage.

Name Change: Getting a marriage license with your new name on it does not mean your name has automatically changed. If you need to change your last name, you can use an online marriage name change kit.

Renewal of Vows or Secret Marriage Remarriage: According to the Texas state laws, a county clerk must issue a marriage license to a couple who is already married to each other.

Proxy Marriages: No. As of Sept 1, 2014, Texas no longer participates in absentee marriages by proxy if the absentee applicant is incarcerated.

Officiants: Persons authorized to perform weddings in Texas include licensed or ordained Christian ministers, priests, Jewish rabbis, officers authorized by religious organizations, justices of the supreme court, judges of the court of criminal appeals, justices of the courts of appeals, judges of the district, county, and probate courts, judges of the county courts at law, judges of the courts of domestic relations, judges of the juvenile courts, retired justices or judges, justices of the peace, retired justices of the peace, and judges or magistrates of a federal court of Texas.

The license is valid in Texas for 30 days.

Copy of Certificate of Marriage:

Bureau of Vital Statistics
Texas Department of Health
P.O. Box 12040
Austin, TX 78711-2040
Phone - (512) 458-7111

EVENTS BY RUBY

DAY OF SERVICES CONTRACT

Events by Ruby understands and appreciates the trust and confidence bestowed upon it by the client in booking ______as the event date(s). Events by Ruby accepts this responsibility and commits to holding the event date(s) reserved, neither considering nor accepting any other obligation that will interfere with our meeting our full commitment to you. This commitment is conditioned upon satisfactory receipt of fees set forth below.

This Agreement is entered into on this ______day of ______20__, by and between Events by Ruby, a Business, and ______, an individual.

“Day Of” fees: $750.

50% due and payable to reserve wedding/event date. Deposit paid: ______

Balance due one week prior to wedding/event date: $______, ______.

Inconsideration of the mutual promises set forth hereunder, the sufficiency of which is hereby acknowledged, Events by Ruby and ______agree to the following:

•Events by Ruby promises to provide “Day Of” services, to include the following:

•Initial meeting with the couple to gather information

•Confirmation with all vendors

•Conduct Rehearsal up to 2 hours

•Orchestrate set up of ceremony and reception locations

•Help Bride into Gown

•Assist Bride, Groom, and Wedding Party

•Act as liaison between the wedding party and the vendors (incl. Photographer)

•Provide Itineraries

•Provide “Day Of” checklists and reminders

•Ensure that the day flows smoothly

•Bustle wedding gown at reception

•Distribute tossing items and line up guests

•Handle any last minute emergencies

•Distribute final payments

•Contracts with all vendors will be between the Client and the Vendor. Events by Ruby will not enter any vendor contracts on behalf of the client.

•The undersigned agrees to let Events by Ruby know of any changes to the wedding/event and/or vendors that they will be using. The undersigned also agrees to immediately notify Events by Ruby in case of a cancellation of the wedding/event or change to the wedding/event date. If there is a cancellation, the deposit is non-refundable.

•The undersigned agrees that there will not be another wedding planner/event coordinator working with the undersigned except for Events by Ruby.

•The undersigned agrees to pay a 50% deposit upon signing this agreement and pay the remaining balance one week prior to the set wedding/event date of ______.

I understand that I am using Events by Ruby to help with my weddings planning. I also understand a 50% deposit is required and final payment is due one week prior to the wedding/event date. I can cancel at any time or change my contract at any time and agree to pay all fees. I acknowledge Events by ruby and its representatives are not liable for the products or services and warranties of participating vendors. I understand that it is my responsibility to purchase my own wedding insurance, if I so desire.

In the event of any dispute or legal action between the parties concerning the enforcement or interpretation of this General Contract, each party shall be responsible for their own attorney’s fees.

This Agreement is entered into on this ______day of ______, 20__, in the City of ______, the County of ______, State of Texas.

Ruby RiosName (print): ______

Owner, Events by RubySignature: ______

Certified Event and Wedding Planner

EVENTS BY RUBY

WEDDING PACKAGE SELECTIONS

Silver Package $750

  • Perfect for those only wanting help on the day of the wedding
  • Assistance in making the wedding itinerary
  • Consultant service for up to 8 hours on the wedding day
  • Personal management of the wedding day, vendors, and wedding party

Gold Package $900

  • Need full assistance with your plans, but not wedding directing services
  • Wedding planning binder with tips, questions for vendors, and timelines
  • Up to ten hours of consulting
  • Assistance in making wedding itinerary
  • one visit to the venue prior to the wedding
  • Unlimited email and calling for questions
  • 10% off of one wedding vendor of your choice

PlatinumPackage $1,200

  • All-inclusive wedding package!
  • Includes all the details in the gold package
  • Coordinating attendance and assistance at the wedding ceremony rehearsal
  • Complete wedding emergency kit
  • Personal management wedding day itinerary, vendors, and wedding party

Civil Ceremony Data Sheet

County: ______

Officiant:______

Obtain Application: Online, In person, Phone, Mail

Submit application: Online, In person, Phone, Mail

Fees:______

Payment Option: Cash, Check, Credit Card, Debit Card

Waiting Period:______

Requirements:______

Age:______

Proof of Identification: Drivers’ license, Passport, US Military ID