CDW Corporation

April 24, 2000

ANSI X12 810 Out Bound

Version 4010

Guidelines

April 24, 2000

The following pages are the guidelines for implementing the ANSI X12 810 document with CDW for customers. The segments listed below are a subset of the 810 document.

Segment Max. Loop

ID Name Req Use Repeat

(Header)

ST Transaction Set Header M 1

BIG Beginning Segment for Invoices M 1

REF Reference Numbers O 12

N1 Name O 1 200 |

N2 Additional Name Information O 1 |

N3 Address Information O 1 |

N4 Geographic Location O 1 |

PER Administrative Communications Contact O 3 |

ITD Terms of Sale/Deferred Terms of Sale O 1

DTM Date/Time Reference O 1

(Detail)

IT1 Baseline Item Data O 1 200,000 - |

IT3 Additional Item Data O 1 |

PID Product/Item Description O 1000 |

REF Reference Numbers O >1 |

(Trailer)

TDS Total Monetary Value Summary M 1

TXI Tax Information O 1

CAD Carrier Detail O 1

SAC Allowance, Charge, Or Service O 10

CTT Transactions Totals M 1

SE Transaction Set Trailer M 1

| - Denotes that the segment is included in a previous loop

Here is an example of CDW’s 810 document:

ST*810*000000001

BIG*20010421*TESTPO12345*20010402*113294***IN

REF*IT*102285

REF*ON*2209010

REF*PO*12345678901234567890123456789012345

N1*BT*ABC COMPANY

N2*ACCOUNTS PAYABLE

N3*1234 ANY ST.

N4*ANYCITY*IL*99999

N1*ST*ABC COMPANY

N2*RECEIVING

N3*1234 ANY ST DOCK 4

N4*ANYCITY*IL*99999

N1*RE*COMPUTER DISCOUNT WAREHOUSE

N3*1020 LAKE COOK RD

N4*BUFFALO GROVE*IL*60089

ITD******950410*10

DTM*006*20000421

DTM*011*20000421

IT1*1*5*EA*299**VP*15676

IT3*5*EA*BP*1

PID*F****OKI 320 EPSON/IBM PAR 9 PIN

REF*SE*S412D1359925

REF*SE*S412D1359933

REF*SE*S412D1359936

REF*SE*S412D1359938

REF*SE*S412D1359945

IT1*2*6*EA*39.99**VP*16155

PID*F****OKI PULL TRACTOR FOR 320 - 390

IT1*3*6*EA*8**VP*16386

PID*F****IBM 25FT PAR CAB

TDS*224531

TXI*ST*124.81*.07

CAD*A***FEDX*FEDERAL EXPRESS AIR**SI*40013562415

SAC*C*D240***33756*******06

CTT*3

SE*36*0004

Please note that the segment terminators are not shown.

The following is a guide to the notation that is used to present the specifications:

Req - Required or Usage TP - Element Type

C Conditional AN Alpha Numeric

M Mandatory DT Date, in the form of CCYYMMDD

O Optional ID Identifier or Qualifier

X Relational Nx Numeric, ‘x’ is decimals

R Decimal, decimal point TM Time, in the form of HHMM

included

Header

ST - Transaction Set Header

Reference Length

Element Number Description Qual/Def Req Type Min Max

ST01 143 Transaction code for document 810 - Invoice M ID 3 3

ST02 329 Transaction set control number Sequential # M AN 4 9

same as SE02

BIG - Beginning Segment for Invoice

Reference Length

Element Number Description Qual/Def Req Type Min Max

BIG01 373 Invoice Date Issue date M DT 8 8

BIG02 76 Invoice Number Identifying number M AN 1 22

BIG03 373 Purchase Order Date Date of PO O DT 8 8

BIG04 324 Purchase Order Number PO number O AN 1 22

BIG07 640 Transaction Type Code Specifies type of O ID 2 2

transaction

‘IN’ - Invoice

‘CR’ - Credit

‘RE’ - Re-bill

REF - Reference Numbers

Reference Length

Element Number Description Qual/Def Req Type Min Max

REF01 128 Reference Number Qualifier Valid qualifiers M ID 3 3

‘IT’ - Internal Customer #

‘ON’- Order Number

‘TJ’ - Tax Id Number

‘PO’ - Purchase Order Number

REF02 127 Reference Number Corresponding X AN 1 30

number

N1 - Name

Reference Length

Element Number Description Qual/Def Req Type Min Max

N101 98 Type of Organization Valid qualifiers M ID 3 3

BT - Bill To

RE - Remit To

ST - Ship To

SF - Ship From

N102 93 Name of Party Free form name X AN 1 60

N103 66 ID Code Qualifier Valid qualifier X ID 2 2

N104 67 ID Code Identifying number X AN 2 80

N2 - Additional Name Information

Reference Length

Element Number Description Qual/Def Req Type Min Max

N201 93 Name of Party Free form name M AN 1 60

N202 93 Name of Party Free form name O AN 1 60

N3 - Address Information

Reference Length

Element Number Description Qual/Def Req Type Min Max

N301 166 Address Destination address M AN 1 55

N302 166 Address Additional Address O AN 1 55

N4 - Geographic Location

Reference Length

Element Number Description Qual/Def Req Type Min Max

N401 19 City Name X AN 2 30

N402 156 State/Province Code Any 2 character O ID 2 2

state or province code

N403 116 Postal Code Zip or postal code O ID 3 15

N404 26 Country Code Not necessary if US O ID 2 3

or Canada

PER - Administrative Communications Contact

Reference Length

Element Number Description Qual/Def Req Type Min Max

PER01 366 Contact Function Code SA - Sales Admin M ID 2 2

SR - Sales Representative

PER02 93 Name Free form name O AN 1 60

PER03 365 Communications Number TE - Telephone X ID 2 2

Qualifier

PER04 364 Communications Number Area code included X AN 1 80

ITD - Terms of Sale/Deferred Terms of Sale

Reference Length

Element Number Description Qual/Def Req Type Min Max

ITD06 446 Terms Net Due Date Due date of total O DT 8 8

ITD07 386 Terms Net Days Number of days O N0 1 3

total amount due

ITD12 352 Description Term Description O AN 1 80

DTM - Date/Time Reference

Reference Length

Element Number Description Qual/Def Req Type Min Max

DTM01 374 Date/Time Qualifier 006 - Date Sold M ID 3 3

011 - Date Shipped

DTM02 373 Date CCYYMMDD X DT 8 8

Detail

IT1 - Baseline Item Data

Reference Length

Element Number Description Qual/Def Req Type Min Max

IT101 350 Assigned Identifier Line number O AN 1 20

IT102 358 Quantity Invoiced Number of units M R 1 10

IT103 355 Unit of Measurement Code Valid code M ID 2 2

IT104 212 Unit Price Decimal as needed M R 1 17

IT106 235 Product/Service ID Qualifier VP - Vendor’s P/N O ID 2 2

IT107 234 Product Service CDW’s P/N X AN 1 48

IT3 - Additional Item Data

Reference Length

Element Number Description Qual/Def Req Type Min Max

IT301 382 Number of Units Shipped X R 1 10

IT302 355 Unit of Measurement Code Same as IT103 X ID 2 2

IT303 368 Shipment/Order Status Code BP - Back Ordered X ID 2 2

IT304 383 Quantity Difference Back ordered X R 1 9

quantity

PID - Product/Item Description

Reference Length

Element Number Description Qual/Def Req Type Min Max

PID01 349 Item Description Type F - Free form M ID 1 1

PID05 352 Description Product description X AN 1 80

REF - Reference Numbers

Reference Length

Element Number Description Qual/Def Req Type Min Max

REF01 128 Reference Number Qualifier SE - Serial Number M ID 2 3

REF02 127 Reference Number Serial number of X AN 1 30

product

Trailer

TDS - Total Monetary Value Summary

Reference Length

Element Number Description Qual/Def Req Type Min Max

TDS01 610 Total Invoice Amount Amount of invoice M N2 1 15

TXI - Tax Information

Reference Length

Element Number Description Qual/Def Req Type Min Max

TXI01 963 Tax Type Code ST - State sales tax M ID 2 2

TXI02 782 Monetary Amount Amount of tax X R 1 18

TXI03 954 Percent Percent of tax X R 1 10

CAD - Carrier Detail

Reference Length

Element Number Description Qual/Def Req Type Min Max

CAD01 91 Transportation Method Code A - Air O ID 1 2

M - Motor

CAD04 140 Standard Carrier Alpha Code SCAC code X ID 2 4

CAD05 387 Routing Name of carrier X AN 1 35

CAD07 128 Reference Number Qualifier SI - Shipper number O ID 2 3

CAD08 127 Reference Number Tracking number X AN 1 30

SAC – Service, Promotion, Allowance, or Charge Information

Reference Length

Element Number Description Qual/Def Req Type Min Max

SAC01 248 Allowance or Charge Indicator C - Charge M ID 1 1

SAC02 1300 Allowance or Charge Code Code M ID 1 4

D240 - Freight

SAC05 610 Amount M N2 1 15

SAC12 331 Allowance or Charge Handling 06-pd by customer M ID 1 2

CTT - Transaction Totals

Reference Length

Element Number Description Qual/Def Req Type Min Max

CTT01 354 Number of Line Items Number of IT1 M N0 1 6

segments used

SE - Transaction Set Trailer

Reference Length

Element Number Description Qual/Def Req Type Min Max

SE01 96 Segments in Transaction ST and SE included M N0 1 10

SE02 329 Transaction Set Control Same as ST02 M AN 4 9

810_O_4010 1