AMERICAN SOCIETY FOR HEALTHCARE

HUMAN RESOURCES ADMINISTRATION

CHAPTER MANAGEMENT RECOGNITION PROGRAM

2008

ASHHRA’s ALL STAR CHAPTER MANAGEMENT PROGRAM
The American Society for Healthcare Human Resources Administration’s (ASHHRA) Chapter Management Recognition Program is designed to assist you in the efficient management of your chapter during your term in office. This manual is intended to serve as a guide and to highlight some of the activities that are trademarks of successful chapters.
We suggest that you review the manual, and assign members of your chapter various responsibilities for the areas that are mentioned. This will ensure that no one is overwhelmed, and will also assist you in the succession planning process.

You can earn recognition for yourself and your chapter by participating in ASHHRA’s Chapter Management Recognition Program. The Recognition Program provides the opportunity to be nationally recognized at ASHHRA’s Annual Conference and to receive a monetary award as well as free membership in ASHHRA (see below).

The Program has four separate levels of participation. Chapters can decide the level of participation. If your chapter produces a membership roster, has committees and conducts annual chapter meetings, you may be eligible for a 1 Star recognition. Each Level will receive recognition at ASHHRA’s Annual Conference and Exhibition as well as the following incentives:

LevelIncentive

4 Star$1,000 and 4 free annual ASHHRA memberships

3 Star$ 500 and 3 free annual ASHHRA memberships

2 Star$ 350 and 2 free annual ASHHRA memberships

1 Star$ 200 and 1 free annual ASHHRA membership

1st Time submission $100 + 1 free ASHHRA membership

The chapter must fully complete the level to receive the incentives. A chapter may complete as many levels as it chooses each year. For each award program year, you must complete each level you wish to achieve. For example, to advance from one level to the next, the previous level(s) must be complete. You cannot submit level 3 this year because you submitted level 2 last year. All levels must be completed each program year. (Certificate will expire October 31, 2009. Lost or misplaced certificate will not be replaced.)

The Program is based on five categories:

  • Membership
  • Chapter Management
  • Communication
  • Programming
  • Chapter Projects

Emphasis in each level is given to such items as membership recruitment, seminars, workshops, participation and involvement in the local, regional and national levels, as well as to sound management.

All documentation must fall within the chapter program calendar year or the most recent chapter fiscal year not to exceed 12 months.

All materials submitted for consideration are to be received in the ASHHRA national office no later than June 20, 2008. All materials should be sent to:

Regina Stoker

ASHHRA

One North Franklin, 31st Floor

Chicago, IL 60606

312/422-3725, Fax 312/422-4575

Appropriate awards and recognition will be given at ASHHRA’s Annual Conference and Exhibition. Additionally, a letter from the President of ASHHRA will be sent to the Chapter designating the award category and incentives attained.

Chapters may be notified by phone by the Regional, Chapter, & Member Services Committee with recommendations for changes in submission for any future entries by the chapter.

Members of the Regional, Chapter, & Member Services Committee judge all entries annually.

Important: Please Read Carefully:

  1. Please complete Form 1 (Page 8), "ASHHRA Chapter Information," of this booklet and include it in the FRONT of your submission.
  1. All materials are to be submitted in three-ring binders withNUMBERED TABS – no exceptions.
  1. Tabs should be used to separate each numbered item. Print requirements on each divider tab. Ex: all evidence for 1a and 1b should be separated with a tab 2a and 2b. DO NOT USE THE GLOSSY SHEET PROTECTORS. The levels are:
  1. 1 Star
  2. 2 Star
  3. 3 Star
  4. 4 Star

Tab Template:

Avery Big Tab Insertable Dividers #11112 - C12138C - 8 clear tabs.Please visit the awards page on ASHHRA’s Web site to download the tab document. The word file should work on its own but in case you need to install the template, you can get the template at: the software option. On the Software page, locate the Find Softwareby Product Number dialog box, enter the number for this product and click Search. You can also look for the Blank Template links from the Software page and enter the product number where indicated.

D.Each numbered item must stand on its own and contain only the supporting documentation requested. Do not submit documentation sponsored by another organization. Do not submit documentation previously used as evidence for something else. Highlight pertinent information submitted from a larger document. Provide detail description of how you met your goals.

E.All documentation must fall within the chapter program calendar year or the most recent chapter fiscal year not to exceed 12 months.

F.Documentation must be submitted to confirm that information has been sent to the Regional Consultant and Executive Director of ASHHRA, (One North Franklin, Chicago, IL 60606), concerning newly elected officers as specified in certain sectional requirements.

G.Please submit only the required information. Do not include excess documentation.

Who to Call For Help:

A.Should you have questions regarding your submission, please call the following Regional, Chapter & Member Services Committee (RCMS) member listed below:

RegionRCMS Member

ChairLisa Schott

281/830-1153

1Judith West

207/662-2964

2Fran Keane

732/294-2902

3Grace Moffitt

336/951-4549

4Karen Burks

901/572-6315

5Carol Bank

608/745-5620

6Karmen Reid

507/266-0895

7Felicia Miller

214/345-4245

8John Ostrom

801/442-2850

9Lisa McDaniels

509/962-7415

Staff LiaisonRegina Stoker

312/422-3725

  1. In addition to the above Committee members, a list of last year's awardees with appropriate contact persons can be found on the next page.

CHAPTER MANAGEMENT RECOGNITION PROGRAM

Awardees for 2007

Region # / Chapter Name
1 /

Maine Society for Healthcare Human Resources Administration

Four Star

1 /

Association of Healthcare Human Resources Administration of RI

Three Star
1 /

Vermont Healthcare Human Resources Association

Four Star
3 / Maryland Healthcare Human Resources Association
Two Star
3 /

North Carolina Healthcare Human Resources Association

Four Star

3 / Virginia society for Healthcare Human Resources Administration

One Star

3 /

West Virginia Healthcare Human Resources Association

Four Star

4 / South Carolina Healthcare Human Resources Association
Four Star
4 /

Tennessee Society for Healthcare Human Resources Administration

Four Star

5 /

Ohio Society of Hospital Human Resources Administration

Three Star

5 /

Wisconsin Society for Healthcare Human Resources Administration

Four Star
6 / KansasHospital Human Resources Association

Four Star

6 / Healthcare Human Resources Association of Minnesota

Four Star

7 / Dallas-Fort Worth Healthcare Human Resources Association

Three Star

7 / Greater New Orleans Society for Healthcare Human Resources Administration

Two Star

8 / Arizona Healthcare Human Resources Association

Four Star

8 / Colorado Healthcare Association for Human Resources Management

Four Star

8 /

Montana Society of Healthcare Human Resources Administration

Four Star

8 /

New Mexico Healthcare Human Resources Association

Honorable Mention

FORM 1

ASHHRA Chapter Information

Chapter Name:

State: Region:

Chapter Contact:

Title:

Institution:

Address, City, State, Zip:

Phone: Fax: Email:

Submitted as:Calendar Year or Program/Fiscal Year (Indicate from-to)

Date of Last Submission:

Chapter's first time submitting? yes no ____

I certify that the information submitted and activities described herein are correct as of the date submitted and an accurate reflection of the chapter for this calendar/program year.

President's NamePresident's Signature

DateDate Term Expires

1

(FORM 2)Chapter Name:______
Are you a One, Two, Three or Four Star?
Provide evidence of your Chapter’s Star Level. Please remember that you must complete the star level before advancing to the next. The “NA” in a box indicates that particular standard is not necessary to achieve the indicated Star Level.
Check (✔) the appropriate box where evidence has been provided.
  1. Chapter is to have a roster of chapter membership that lists the ASHHRA Regional Consultant, the ASHHRA Executive Director, and that indicates which members are also ASHHRA members, and it indicates which officers are ASHHRA members.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
1a. Provide Chapter roster identifying ASHHRA members. / NA / NA / NA
1b. Chapter roster includes the name of the ASHHRA Regional Consultant and ASHHRA Executive Director. / NA / NA / NA
1c. Chapter roster identified which officer(s) are ASHHRA member(s).
  1. The Chapter Officer(s) are ASHHRA members and the Chapter by-laws indicate the officer(s) must be an ASHHRA member.

Supporting Evidence: / Star 1President / Star 2President-Elect / Star 3Treasurer or Secrty / Star 4Treasurer & Secrty
2a. Provide the section in the Chapter Bylaws that states the officer(s) must be ASHHRA member(s).
  1. Chapter establishes committees, which serve to meet the objectives and needs of the Chapter in several areas: Membership, Education, Bylaws, Communication and Legislation.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
3a. List names of each committee, the name of the chairperson, the name of each committee member and the objectives of the committee based on the Chapter’s needs. / NA / NA / NA
3b. Each committee prepares an annual written evaluation of its objectives. Submit a copy of each committee evaluation. Provide evident of how objectives was communicated to chapter membership. / NA / NA / NA
  1. Describe the Chapter's membership campaign program and the results attained.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
4a. Submit a summary of the chapter’s annual membership campaign goal and a year-end report that indicates the results of that campaign. / NA / NA / NA
4b. Provide a copy of material used to promote membership campaign. Evidence could be: (e-mail, letters, brochure, flyer, etc.) / NA / NA / NA
  1. Describe how ASHHRA membership is promoted within the local Chapter and results attained.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
5a. Describe ASHHRA membership promotion program and submit promotional materials used within the local Chapter. (i.e. flyers, newsletter, articles, etc.) Provide evidence of any results attained from the effort. / NA / NA / NA
  1. Chapter is to have held at least two executive committee or board meetings during the year.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
6a. Attach two meeting agendas and the associated meeting minutes of the chapter executive committee or board. Agenda and minutes must reflect the date of the meeting. / NA / NA / NA
  1. Chapter is to have written annual objectives. The Chapter President is to have a written report of the results of the Chapter's annual objectives that has been submitted to the Chapter membership.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
7a. Submit a copy of communication of Chapter objectives reported to the Chapter membership in form of newsletters, minutes, memos, etc. / NA / NA / NA
7b. Submit a copy of communication providing results of chapter annual objectives reported to the membership in form of newsletters, minutes, memos, etc. / NA / NA / NA
  1. Chapter is to have both an annual budget and an annual financial report published for Chapter membership (See Addendum 1 (page 21) and Addendum 2 (page 22) for samples or you may use your chapter model.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
8a. Submit a copy of the chapter annual budget. Identify how the budget was communicated to the membership (e-mail, newsletter, and/or meeting minutes) – if meeting minutes reflect the annual budget, please indicate the method those minutes were distributed to the members. / NA / NA / NA
8b. Submit a copy of a financial/treasurer report made during the fiscal year. Identify how the report was communicated to the membership (e-mail, newsletter, and distribution method of minutes that may include the financial/treasurer report). / NA / NA / NA
  1. Chapter is to have meeting minutes and other Chapter communications, such as informal mailings and meeting notifications.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
9a. Submit (1) copy of meeting minutes and (1) other communication to chapter members, examples: a) e-mail with any attachments, b) memo or letter, c) newsletter. Note mode of distribution. / NA / NA / NA
  1. Chapter is to submit a letter to the Regional Consultant and Executive Director of ASHHRA in Chicago, indicating election of Chapter officers.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
10. a. Copy of cover letter sent to Regional Consultant and Executive Director of ASHHRA and indicating elected officers. / NA / NA / NA
  1. Chapter's letterhead indicates that Chapter is an affiliate of the American Society for Healthcare Human Resources Administration.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
11a. Submit a blank piece of Chapter's letterhead highlighting the affiliation. / NA / NA / NA
  1. Chapter is to have conductedfour(one-hour) programs. The program(s) must address relevant Human Resources issues. To achieve Four Star, the program(s) must be conducted over a minimum of a 2-day period. Chapter must provide a completed program evaluation for each one-hour meeting. (See Addendum 3 for sample, pages 23-24 or use your chapter model).

Supporting Evidence: / Star 11st hr Program / Star 22nd hr Program / Star 33rd hr Program / Star 44th hr Program
12a. Provide a brochure, flyer or email notice of one educational program to include all of the following: program title, speaker; education objective(s). (This request must be submitted for each program presented).
12b. Provide a random sample (1) completed Program Evaluation for above program. (This request must be submitted for each program presented).
12c. For program presented, submit a summary of individual evaluation collected. Summary must include total number of evaluations collected. (This request must be submitted for each program presented).
  1. Chapter is to have conducted orientation program for new members. Describe the Chapter's orientation program and the evaluation results obtained.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
13a. Submit new member program agenda and include copies of new member orientation materials provided. / NA / NA / NA
13b. Submit an evaluation of the orientation program. (The evaluation can be either a Chapter Orientation Evaluation form or an individual member writtencomments, submitted by E-mail or letter/memo). / NA / NA / NA
  1. Chapter President and/or designated representative of the chapter attended the Annual ASHHRA Leadership Conference in 2007. The chapter has a policy to provide funds for the President and/or designee to attend.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
14a. List the name of the individual in attendance at the ASHHRA Leadership Conference. / NA / NA / NA
14b. Submit a copy of the policy or statement in the Chapter Bylaws or a copy of the Chapter annual budget, or a monthly financial/treasurer report where the ASHHRA Leadership Conference expense is noted. / NA / NA / NA
  1. Chapter nominated an ASHHRA Outstanding Chapter Achievement Award recipient for the Anaheim, CA, awards program.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
15a. Submit a copy of the nomination form or a copy of the congratulatory letter from 2007. / NA / NA / NA
  1. Chapter has distributed a minimum of two newsletters hard copy or electronic to Chapter membership.

Supporting Evidence: / Star 1 / Star 2 / Star 3Two Newsletter / Star 4
16a. Submit hard copies or print electronic version of each newsletter. / NA / NA / NA
  1. Chapter conducted/sponsored Human Resources programs or projects, such as salary surveys, benefit surveys, legislative activities, skill inventories.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
17a. Submit copies and/or summary of the program or project with objectives and follow-through. / NA / NA / NA
  1. Show substantial/meaningful interaction between your Chapter and other Chapters within the region. Samples include: joint program, joint venture etc. (joint membership does not apply)

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
18a. Submit copies of letters, minutes, program, etc. / NA / NA / NA
  1. Chapter member(s) contributed to ASHHRA national activities, other than attendance at educational activities, (i.e. served on an ASHHRA committee, served as a legislative liaison, volunteered for an ASHHRA Task Force, or submitted an article to an ASHHRA publication).

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
19a. Submit copies of programs, minutes, ASHHRA rosters and/or correspondence. / NA / NA / NA
  1. Chapter or chapter members actively participated in legislative activities on a state or federal level. Participation can include contributing to a political action committee, communication with state or federal representatives, inviting legislative representatives to speak during meetings, etc.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
20a. Submit documentation of activity (i.e. letters, programs, budget allocation, etc.) / NA / NA / NA
  1. Show documentation of interaction with other allied health care or professional organizations (i.e., American Nurses Association, National Association of Social Workers, American Physical Therapy Association, HFMA, SHRM, state professional associations, etc.)

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
21a. Submit copies of letters, minutes, programs, etc. / NA / NA / NA
  1. Chapter officer and/or members have attended ASHHRA-sponsored programs such as executive forum, Webinar, and/or annual meeting. (See Addendum 4, page 25 or use your chapter model)

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
22a.Submit individual’s name, date, program, and location. / NA / NA / NA
  1. Chapter conducted a scholarship/internship or other related professional enhancement program for its members or those who aspire to the human resources profession.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
23a. Submit a description of the program. / NA / NA / NA
  1. Chapter conducted or sponsored additional programs or projects that have not been covered under other categories (i.e., research projects, community service projects, awarding of CEU's).

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
24a. Submit documentation of the project, including objective for each. / NA / NA / NA
  1. Chapter President and/or designated representative of the Chapter attended the ASHHRA annual conference. The Chapter has a policy to provide funds for the President and/or designee to attend the annual ASHHRA meeting.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
25a. List the name of the individual in attendance at the ASHHRA Annual Conference. / NA / NA / NA
25b. Submit a copy of the financial/treasurer report where the ASHHRA Annual Conference expense is noted supporting the allocation of expenses to attend the annual conference. / NA / NA / NA
  1. Chapter nominated an ASHHRA Outstanding Chapter Officerfor the Anaheim, CA, awards program.

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
26a. Submit a copy of the nomination formor copy of congratulatory letter from 2007. / NA / NA / NA
  1. Chapter members participated in human resources activities outside the Chapter activities (i.e., teaching, seminar leaders, task force, committees other than ASHHRA, etc.).

Supporting Evidence: / Star 1 / Star 2 / Star 3 / Star 4
27a. Submit copies of programs, minutes, and/or correspondence. / NA / NA / NA

1